Puducherry Social Security Rules: full text and citation

Registered with the Registrar of Newspapers for India under No. 10410 Registered No. PY/44/2021-23

பத்துசேரி மாநில அரசிதழ்

La Gazette de L'État de Poudouchéry

The Gazette of Puducherry

PART - II

| சிறப்பு வெளியீடு | | | | EXTRAORDINAIRE | | | EXTRAORDINARY | | | | --- | --- | --- | --- | --- | --- | --- | --- | --- | --- | | அதிகாரம் பெற்ற வெளியீடு | | | | Publiée par Autorité | | | Published by Authority | | | | எண் | 14 | புதுச்சேரி | செவ்வாய்க்கிழமை | 2022 | ளு | மார்ச் | மீ | 29 | உ | | No. | | Poudouchéry | Mardi | 29 | | Mars | | 2022 | | | No. | | Puducherry | Tuesday | 29th | | March | | 2022 | | | (8 Chaitra 1944) | | | | | | | | | | GOVERNMENT OF PUDUCHERRY

LABOUR DEPARTMENT

(G.O. Ms. No. 2/AIL/Lab./G/2022, Puducherry, dated 18th March 2022)

NOTIFICATION

The following Draft Rules, which the Government of Puducherry proposes to make in exercise of the powers conferred by sections 154 and 156 of the Code on Social Security, 2020 (Central Act No. 36 of 2020), read with section 24 of the General Clauses Act, 1897 (Central Act No. 10 of 1897) and in supersession of,-

[115]

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(i) the Workmen’s Compensation Puducherry Rules, 1964;
(ii) the Puducherry Employees’ State Insurance Court Rules, 1965;
(iii) the Puducherry Payment of Gratuity Rules, 1973;
(iv) the Building and Other Construction Workers' Welfare Cess Rules, 1998 as adopted by the Government of Puducherry and in its application to the Union territory of Puducherry; and
(v) the Puducherry Unorganised Workers' Social Security Rules, 2020; made by the Government of Puducherry in exercise of the powers conferred by (i) the Employees Compensation Act, 1923 (Central Act 8 of 1923), (ii) the Employees State Insurance Act, 1948 (Central Act No. 34 of 1948), (iii) the Payment of Gratuity Act, 1972 (Central Act No. 39 of 1972), (iv) the Building and other Construction Workers Welfare Cess Act, 1996 (Central Act No. 28 of 1996) and (v) the Unorganised Workers’ Social Security Act, 2008 (Central Act No. 33 of 2008), as the case may be, which are repealed by section 164 of the said Code on Social Security, except as respects things done or omitted to be done before such supersession, are hereby notified as required by section 158, for information of all persons likely to be affected thereby and the notice is hereby given that the said Draft Notification will be taken into consideration after the expiry of a period of forty-five days from the date on which the copies of the Official Gazette in which this notification is published are made available to the public;

Objections and suggestions if any, which may be received from any person or organisation by the Government of Puducherry in respect of the said Draft Rules within the period specified above shall be considered by the Government.
Objections and suggestions, if any, shall be addressed to the Secretary to Government (Labour), Labour Department, Government of Puducherry, or by e-mail to secyclab.pon@nic.in. (By order of the Lieutenant-Governor) S.D. SUNDARESAN, I.A.S., Secretary to Government (Labour).

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DRAFT RULES

CHAPTER-I

PRELIMINARY

1. Short title, extent and commencement.—(i) These rules may be called “the Puducherry Code on Social Security Rules, 2022”.
(ii) They extend to the whole of the Union territory of Puducherry.
(iii) They shall come into force only from the date of their final publication in the Official Gazette and upon enforcement of the Code on Social Security, 2020 (Central Act No. 36 of 2020).
1. Definitions.—(1) In these rules, unless the context otherwise requires,–
(a) “agency” means, any Corporation, Body or Institution, established under an Act of Parliament or State Legislature or Central or State Public Sector Undertaking or Special Purpose Vehicle as notified by the Central/State Government;
(b) “appeal” means, an appeal preferred under sub-section (8) of section 56 or sub- section(1) of section 105, sub-section(2) of section 68 and sub-section(3) of section 72 or as the case may be unless the context otherwise requires;
(c) “Appellate Authority” means, the Government of Puducherry or the authority specified by the Government under sub-section (8) of section 56 or an officer, senior in rank to the Assessing Officer for the purposes of section 105 of the Code, appointed by the Government as the case may be unless the context otherwise requires;
(d) “Assessing Officer” means, a Gazetted Officer of the Government or such other officer appointed by the Government for assessment of Cess under the Code;
(e) “Authority” means, the Government or the Authority specified by the Government in section 111 of the Code, clause (d) of section 123, sub-section (2) of section 136 and clause (vi) of section 147 or as the case may be unless the context otherwise requires;

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(f) “average daily wages during a contribution period”, under Chapter IV of the Code in respect of an employee, means, the aggregate amount of wages payable to him during that period divided by the number of days for which such wages were payable;
(g) “Average daily wages during a wage period”, under Chapter IV of the Code, means–
(i) in respect of an employee who is employed on time-rate basis, the amount of wage which would have been payable to him for the complete wage period had he worked on all the working days in that wage period, divided by 26 if, he is monthly rated, 13 if, he is fortnightly rated, 6 if, he is weekly rated and if, he is daily rated;
(ii) in respect of an employee employed on any other basis, the amount of wages earned during the complete wage period in the Contribution period divided by the number of days in full or part for which he has worked for wages in that wage period: Provided that where an employee receives wages without working on any day during such wage period, he shall be deemed to have worked for 26, 13, 6 or 1 day(s) or day if, the wage period be a month, a fortnight, a week or a day, respectively. Explanation.– Where any nightshift continues beyond midnight, the period of the nightshift after midnight shall be counted for reckoning the day worked as part of the day preceding;
(h) “benefit period” means, the period not exceeding six consecutive months corresponding to the contribution period, as may be specified in the Regulations;
(i) “beneficiary” means, a building worker registered under section 106 or, as the case may be, an unorganised worker registered under section 113;
(j) “Cess Collector” means, an officer appointed by the Government for collection of cess under the Code;

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(k) “Chairperson” means, the Chairperson of the Puducherry Unorganised Workers’ Social Security Board, constituted under sub-section (9) of section 6 or, as the case may be, the Puducherry Building and Other Construction Workers’ Welfare Board, constituted under sub-section (1) of section 7 of the Code;
(1) “Chartered Engineer” means, a person having an engineering degree and the corporate membership of Institute of Engineers India;
(m) “Code” means, the Code on Social Security, 2020 (Central Act No. 36 of 2020);
(n) “contribution period” means, the period not exceeding six consecutive months, as may be specified in the Regulations;
(o) “electronically” means, any information submitted by digital mode or uploading on the designated portal or digital payment in any mode for the purpose of the Code;
(p) “Form” means, a Form appended to these rules;
(q) “fund” means, the Puducherry Unorganised Workers' Social Security Fund or as the case may be, the Puducherry Building and Other Construction Workers' Welfare Fund;
(r) “Government” means, the Administrator of the Union territory of Puducherry appointed under Article 239 of the Constitution.
(s) “Government Securities” means, Government Securities as defined in the Government Securities Act, 2006 (Central Act No. 38 of 2006);
(t) “immovable property” includes land, benefits to arise out of land, things attached to the earth, or permanently fastened to anything attached to the earth;
(u) “movable property” means, property of every description except immovable property;
(v) “Nodal Officer” means, a person designated by Building and Other Construction Workers’ Welfare Board or the Government of Puducherry to facilitate the registration, renewal and updation

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electronically or otherwise or any such other function of Building Workers working in the Private Sector, Government of Puducherry, Central Government and Public Sector Undertakings of the Central and the Government of Puducherry or Local Authority. The Nodal Officer shall also supervise and monitor functions of the Beneficiary Registering Officers designated by the Government;

(w) “nomination” means, nomination made under section 55 of the Code;
(x) “Registered Medical Practitioner” means, a medical practitioner who possesses any recognised medical qualification as defined in clause (h) of Section 2 of the Indian Medical Council Act, 1956 and who is enrolled on a Indian Medical Register as defined in clause (d) and on a State Medical Register as defined in clause (k) of the said section 2 of the Act;
(y) “register of women employees” means, a register of women employees maintained under rule 72(1);
(z) “Schedule” means, the Schedule of the Code;
(z a) “section” means, a section of the Code;
(zb) “specified” means, specified by an order of the Central Government or the Government of Puducherry or any officer so authorised by the Government;
(zc) “standard benefit rate” means, average daily wages obtained by dividing the total wages paid during the Contribution period by the number of days for which these wages were paid ;
(zd) “turnover” of an aggregator as defined under sub-section (91) of Section 2 of the Companies Act, 2013 (Central Act No. 18 of 2013), means, the gross amount of revenue recognized in the profit and loss account from the sale, supply, or distribution of goods or on account of services rendered, or both, by a company during a financial year.
(z e) “year” shall means, the financial year, that is to say, beginning from the first of April and ending with the thirty-first of March of the year following:

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Provided that “year” for the purpose of validity of registration, renewal and grant of assistance under the Puducherry Unorganised Workers’ Social Security Board or Puducherry Building and Other Construction Workers’ Welfare Board constituted by the Government shall mean 365 days successively counted from the date of registration as beneficiary, that is to say, commencing from the initial date of registration and ending with the date preceding the date of registration in the following year and so on. (2) The words and expressions used in these rules which are not defined therein, but are defined in the Code, shall have their respective meaning as assigned to them in the Code.

CHAPTER-II

SOCIAL SECURITY ORGANIZATION

Part-A

Puducherry Unorganized Workers Social Security Board

Constitution of the Puducherry Unorganised Workers' Social Security Board.—(1) The State Board constituted under sub-section (9) of section 6 shall be called as the ‘Puducherry Unorganised Workers' Social Security Board’ (hereinafter in this part referred to as the Board). (2) A Member, other than an ex-officio Member, shall hold office for a period of three years from the date of his nomination. (3) A Member shall be eligible for re-nomination: Provided that a Member, other than an ex-officio Member, shall not hold the office for more than two terms. (4) The Government shall nominate (i) seven representatives of associations of unorganised workers (ii) seven representing employers of unorganised workers each in, Puducherry Unorganised Workers' Social Security Board, in the category of sub-clauses (i) and (ii) of clause (d) of sub-section (10) of Section 6 of the Code in such manner, as decided by the Government. (5) The Government shall nominate two Members of Puducherry Legislative Assembly under sub-clause (iii) of clause (d) of sub-section (10) of Section 6.

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(6) The Government shall nominate five persons under sub-clause (iv) of clause (d) of sub-section (10) of section 6 from amongst persons of eminence in the field of labour welfare, management, finance, law and administration.
(7) The Government shall nominate ten Members under sub-clause (v) of clause (d) of sub-section (10) of Section 6 representing Departments of the Government, concerned with the matters related to the welfare of the unorganised sector workers.
(8) A Member nominated under sub-clauses (i), (ii) and (iii) of clause (d) of sub-section (10) of the Section 6, shall cease to be a Member of the Board if, he ceases to represent the category of interest from which he was so nominated.
(9) Out of the persons nominated under sub-clause (i), (ii) and (iv) of sub-section (10) of the Section 6, representation shall be made for one Member each from the Scheduled Castes, the Scheduled Tribes, the Minorities and women.
(10) A member nominated under sub-clause (iii) of clause (d) of sub-section (10) of the Section 6 shall cease to be a Member of the Board, if, he ceases to be a Member of the Puducherry Legislative Assembly by virtue of which provision (s) he was so elected.
(11) No person shall be chosen as, or continue to be, a Member of the Board, if, such person is disqualified in terms of any of the provision(s) of section 8.
1. Manner of exercising the powers and performance of the functions of the Puducherry Unorganised Workers' Social Security Board.—(1) The Board, for discharging its functions as assigned to it, under sub-section (15) of Section 6, may constitute advisory committee(s) to advice on such matters as may be referred to it for advice.
(2) The committee(s) referred to in sub-rule (1) may co-opt Members from the Board or outside as the case may be, from the field of experts, on which the committee is required to deliberate/advice.
1. Reconstitution of the Board.—(1) The Government shall initiate the process for reconstitution of the Puducherry Unorganised Workers’ Social Security Board, prior to six months of expiry of the term of the Board.

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(2) If, the new Board is not re-constituted after completion of the term of the Board, the Chairman shall be deemed to have vacated his office and the Government may by notification direct that the Secretary (Labour), Government of Puducherry may function as the Chairperson till the new Board is constituted: Provided that the Members may continue to officiate till their successors are appointed. (3) All actions taken pursuant to the arrangement under sub-rule (2), shall have the same effect as if, it has been carried out by the Board itself. 6. Resignation.—(1) A Member of the Board, not being an ex-officio Member, may resign by a letter in writing addressed to the Government and his membership shall cease from the date on which his resignation is accepted or on the expiry of thirty days from the date of receipt of intimation of resignation, whichever is earlier. (2) The power to accept the resignation of a Member under sub-rule (1) shall vest with the Government. 7. Change of address.— If, a Member changes his address, he shall notify his new address to the Member-Secretary of the Board who shall there upon enter such new address in the official records: Provided that if, a Member fails to notify such new address, the address in the official records shall for all purposes be deemed to be the Member's correct address. 8. Manner of filling vacancies.—When a vacancy occurs or is likely to occur in the membership of the Board, Member-Secretary of the Board shall submit a report to the Government and on receipt of such report, the Government may, by notification, nominate a person to fill that vacancy and the person so nominated shall hold office for the remainder of the term of office of the Member in whose place he is nominated. 9. Procedure for removal of a member from the Puducherry Unorganised Workers' Social Security Board.—(1) During the pendency of the proceeding, if any, under clauses (b) and (c) of sub-section (2) of Section 8 relating to removal of a Member of the Board, such Member shall not take part in the meeting of the Board.

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(2) The decision of the Government, on removal of any Member under section 8, shall be final. 10. Manner of holding Meetings and list of business.—(1) The Chairperson shall preside over every meeting of the State Board in which he is present and in his absence, the Vice-Chairperson shall preside over such meeting. (2) The Board shall, meet at least once in a quarter at such place and time as may be decided by the Chairperson. (3) A notice of not less than 15 days from the date of its issue, containing the date, time and place of every ordinary meeting of the State Board, together with a list of business proposed to be transacted approved by the Chairperson shall be sent to every Member of the State Board, through e-mail or registered post or speed post or by special messenger. (4) In case when the Chairperson calls an emergency meeting of the State Board for considering any matter which in his opinion is urgent, a notice with such reasonable time he may consider necessary, shall be deemed sufficient and shall be sent to every Member through e-mail or by registered post or speed post or special messenger. (5) No business other than for which the meeting of the State Board has been convened shall be transacted at the meeting except with the permission of the Chairperson. 11. Quorum.—(1) No business shall be transacted at any meeting of the State Board without a quorum of eight members present in that meeting: Provided that if at a meeting, less than eight Members are present, the Chairperson may adjourn the meeting to another date, informing the members present and giving notice to the other Members, that he proposes to dispose of the business at the adjourned meeting, whether there is required quorum or not, and it shall thereupon be lawful to transact the business at the adjourned meeting irrespective of the number of Members attending. (2) The Chairperson may debar any Member, other than ex-officio Members, from taking part in the Meeting of the Board if,-

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(a) he remains absent in three consecutive meetings of the Board without written information to and permission of the Chairperson; or
(b) in the view of the Government, such Member has ceased to represent the interest which he purports to represent on the Board.

Disposal of Business.—Every question considered at a meeting of the State Board shall be decided by a majority of the votes of the Members present and voting. In the event of an equality of votes, the Chairperson shall exercise an additional casting vote: Provided that the Chairperson may, if he thinks fit, direct that any question shall be decided by the circulation of necessary papers to the members of the State Board and by securing their opinions in writing. Any such question shall be decided in accordance with the opinion of the majority of Members received within the time-limit allowed and if, the opinions are equally divided, the opinion of the Chairperson shall prevail: Provided further that any Member of the State Board may request that the question referred to the Members for written opinion be considered at a meeting of the State Board and thereupon the Chairperson may, if the request is made by not less than three Members, direct that it be so considered.
Minutes of meetings.—(1) The minutes of each meeting, showing inter alia the names of the Member present there, shall be forwarded to each Member of the State Board and to the Government as soon as possible and in any case not later than four weeks after the meeting.

(2) The minutes of each meeting of the State Board shall be signed by the Chairperson.
(3) The minutes of the meeting shall be confirmed, with such modification if any, at the next meeting.
(4) The minutes of a meeting of the State Board shall be kept in separate Book.

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Allowances of Members.—(1) The travelling allowance of an official member of the Board shall be governed by the rules applicable to him for journey performed by him on official duties and shall be paid by the authority paying his salary. (2) Members of the Board other than the Official Members shall be paid travelling allowance for attending the meeting of the Board at such rates as are admissible to Group ‘A’ Officer of the Government of Puducherry and daily allowances shall be calculated at the maximum rate admissible to Group ‘A’ Officer of the Government.
Officers and staff of the Board.—(1) The Member-Secretary of the State Board shall be its Chief Executive Officer. (2) The State Board may utilise the services of the officers and other staff of the State Labour Directorate (both at the Headquarters and in the field) for discharge of the functions under the Code, till regular arrangement of its staff is made. (3) The salaries and other allowances of the officers and other staff of the State Board shall be such as may be decided by the Government of Puducherry from time to time. (4) For smooth functioning of the Board, the Secretary and other officers and employees of the Board may visit different States or Districts and the expenditure incurred towards the said visit may be met from the funds of the Board within its administrative expenses. (5) Subject to the financial capability, the Board may appoint its own staff and provide their salaries, allowances and other remuneration from its fund at such rate as may be decided by the Board from time to time. (6) A senior officer belonging to Puducherry Financial Service cadre may be deputed by the Government of Puducherry to the Board to look after the financial matters of the Board. (7) The Board may in consultation with the Government, open, or shift or close District and Regional Offices, as it may consider necessary for the purpose of implementing the welfare schemes under the Code, taking into account the actual requirement of such offices.

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Constitution and administration of Fund under sub-section (5) of section 141.—(1) The Fund constituted by the State Government under sub-section (5) of section 141 shall be called as Puducherry Unorganised Workers Social Security Fund to which there shall be credited the amount received from,—

(i) the composition of offences under the code relating to the Government of Puducherry;
(ii) amount allotted under the budgetary provisions of the Government for the establishment of the fund;
(iii) amount of grant given by the Central Government;
(iv) amount received for implementation of the scheme notified by the Central Government;
(v) contribution or donation or any other financial support from employer, their Association or from Corporate Social Responsibility (CSR) Fund as determined by the Government by general or special order. (2) The fund received as above shall be kept in a separate Bank Account in a Scheduled Bank and such fund shall be administered and transacted by the Board. (3) The fund of the Board shall be expended for the implementation of the welfare schemes framed for unorganised workers of the State and Central Government and for meeting the administrative expenses of the Board, which shall not be more than ten percent of expenditure on such Scheme.

Administrative and Financial Powers of the Member-Secretary.—(1) The Member-Secretary shall, with the approval of the Chairperson, issue notice to convene meetings of the Board and keep record of minutes and shall take necessary steps for carrying out the decision of the Board. (2) The Member-Secretary shall open a Savings Bank Account in a Nationalized Bank in the name of Puducherry Unorganized Workers' Social Security Board and shall operate the said Account.

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(3) All administrative expenditure up to Rupees five lakhs at a time shall be sanctioned and drawn under the signature of the Member-Secretary and such expenditure in excess of Rupees five lakhs at a time shall be approved by the Vice Chairperson prior to disbursement by the Member-Secretary of the Board and such financial power of the Member-Secretary and the Vice Chairperson shall be altered by the Board when felt necessary.
(4) The Member-Secretary may also exercise such other administrative and financial powers, as may be delegated to him, from time to time, by the Board on recommendation of the Chairperson.
(5) The Board may, from time to time, delegate, subject to such conditions as it may deem fit, administrative and financial powers to any other Officer under the control and supervision of the Board to such extent, for such purpose and subject to such conditions as may be specified in the delegation, for its efficient functioning.
(6) The accounts of the bank shall be reconciled once in every quarter with the Cash Book of the Board. The consolidated debits and credits of bank account shall tally with the income and expenditure of the fund. A Bank reconciliation statement shall be made at the end of every quarter to explain inconsistencies between the Fund Account maintained in the Board and the Bank Accounts.
(7) The Member-Secretary shall ensure that–
(i) the accounts of the Board on all income and expenditure shall be maintained annually as per the provision of section 115 of the Code;
(ii) the income and expenditure of the Board shall be audited annually as per the provision of section 116 of the Code;
(iii) the budget of the Board shall be framed annually and submitted to the Government as per the provision of section 117 of the Code; and
(iv) the annual report on the works and activities of the Board shall be prepared annually and submitted to the Government as per the provision of section 118 of the Code.

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Budget of the Board.—The budget estimate of the Board containing estimated receipt and expenditure for every financial year shall be prepared and laid before the Board by 31st January of every year and the Board shall approve the budget before the 31st March for which the details of all immovable and movable assets of the Board including the Bank deposits, expenditure incurred on welfare schemes, administration and other sub-heads against the current year's approved budget and a detailed progress report on the functioning of the Board during the current year, shall be placed before the Board for consideration after which the budget shall be submitted to the Government for its approval.

Part – B

Puducherry Building and Other Construction Workers’ Welfare Board

Constitution of the Puducherry Building and Other Construction Workers' Welfare Board.—(1) The “Board” constituted under sub-section (1) of section 7 shall be known as the 'Puducherry Building and Other Construction Workers' Welfare Board'(hereinafter in this part referred to as the Board).

(2) The Puducherry Building and Other Construction Workers’ Welfare Board shall consist of the following Members, namely:-
(i) A Chairperson to be nominated by the State Government;
(ii) A Member to be nominated by the Central Government;
(iii) Five Members representing the Government connected with the activities covered under these Acts, to be appointed by the State Government.
(iv) Five Members from among the employers of building and other construction workers to be appointed by the State Government.
(v) Five Members representing the building and other construction workers to be appointed by the State Government.
(3) At least one of the Member of the Board nominated under clauses (iii) (iv) and (v) of sub-rule (2) shall be a woman.

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Terms of office of the Board.—(1) The term of office of the Chairperson and the Members of the Board other than the official Members shall be three years from the date of their appointment/nomination. (2) The State Government shall initiate the process for reconstitution of the Puducherry Building and Other Construction Workers’ Welfare Board, prior to six months of expiry of the term of the Board. (3) If, the new Board is not reconstituted after completion of the term of the Board, the Chairman shall be deemed to have vacated his office and the Government may by notification direct that the Secretary (Labour), Government of Puducherry may function as the Chairperson till the new Board is constituted: Provided that the Members may continue to officiate till their successors are appointed. (4) All actions taken during the interim period shall have the same effect as if, it has been carried out by the Board itself.
Resignation.—(1) A Member of the Board, not being an ex-officio Member, may resign by a letter in writing addressed to the Central Government/Government of Puducherry as the case may be and his membership shall cease from the date on which his resignation is accepted by the Government concerned or on the expiry of thirty days from the date of receipt of intimation of resignation, whichever is earlier. (2) The power to accept the resignation of a Member under sub-rule (1) shall vest with the Government.
Filling of casual vacancies.— When a vacancy occurs in the membership of the Board due to death, resignation or otherwise, the State Government may, by notification nominate such number of person(s) to fill such casual vacancies and the person so nominated shall hold office for the remaining period of the term of office of the Member in whose place he is nominated.
Cessation of Membership.—If, any Member of the Board, not being an ex-officio Member, fails to attend three consecutive meetings of the Board without obtaining the leave of the Chairperson for such absence, he shall cease to be a Member of the Board:

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Provided that the Board may, if it is satisfied that such Member was prevented by sufficient cause from attending three consecutive meetings, direct that such cessation shall not take place and on such direction being made, such Member shall continue to be a Member of the Board. 24. Fees and Allowances.—(1) The Chairperson shall be paid the honorarium and other allowances and facilities as may be fixed by the Government, from time to time. (2) Every non-official Member of the Board shall be paid a sitting allowance of ₹ 2,000 or an amount as may be fixed by the Government, from time to time, for attending the meeting of the Board. (3) Every non-official Member shall be allowed travelling allowance and daily allowance for attending a meeting of the Board at such rate as admissible to Group ‘A’ Officers of the Government. (4) All such expenditures shall be met from the funds of the Board within its administrative expenses. (5) The travelling allowance and daily allowance of an official member shall be governed by the rules applicable to him for journey performed on official duties and shall be paid by the respective Department. 25. Appointment of Secretary and other Officers.—(1) The Board may, with prior approval of the Government, appoint an Officer from the Directorate of Labour not below the rank of Joint Labour Commissioner on deputation as Secretary of the Board who shall receive his pay and other allowances from the budget provisions of the Labour Department of the Government. (2) The Board shall utilize the services of the officers and other staff of the Puducherry Labour Department for due discharge of its functions, both at the Headquarters and in the field, in addition to their own duties who shall receive their pay and other allowances from the budget provisions of the Labour Department of the Government. (3) For smooth functioning of the Board, the Secretary and other officers and employees of the Board may visit different States or Districts and the expenditure incurred towards the said visit shall be met from the funds of the Board within its administrative expenses.

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(4) Subject to the financial capability, the Board may appoint its own staff and provide their salaries, allowances and other remuneration from the funds of the Board at such rate as may be decided by the Board from time to time.
(5) A senior officer belonging to Puducherry Financial Service cadre may be deputed to the Board to look after the financial matters of the Board.
(6) The Board may in consultation with the State Government.
open or shift or close District and Regional Offices, as it may consider
necessary for the purpose of implementing the welfare schemes under
the Code, taking into account its financial condition and the actual
requirement of the such offices.

Administrative and Financial Powers of the Secretary.— (1) The Secretary of the Board shall be its Chief Executive Officer.

(2) The Secretary shall, with the approval of the Chairperson, issue notice to convene meetings of the Board and keep record of minutes of the meeting and shall take necessary steps for carrying out the decision of the Board.
(3) The Secretary of the Board may, with the approval of the Chairperson, sanction funds and allow expenditure for contingencies upto a limit to be authorized, from time to time, by the Board: Provided that, the Secretary may incur expenditure up to Rupees one lakh to meet unforeseen exigencies without being authorized by the Board, but, with the approval of the Chairperson.
(4) The Secretary may also exercise such other administrative and financial powers other than those specified in sub-rule (3), as may be delegated to him, from time to time, by the Board on recommendation of the Chairperson.
(5) The Board may, from time to time, delegate, subject to such conditions as it may deem fit, administrative and financial powers to any other officer under the control and supervision of the Board to the extent considered necessary for its efficient functioning.

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(6) The Board may, with the prior approval of the Government, delegate financial powers to the Collector of the District and other officers of the State Government to such extent, for such purpose and subject to such conditions as may be specified in the delegation.

Amount in connection with premium for Group Insurance Scheme of the beneficiaries under clause (c), the educational schemes for the benefit of children of the beneficiaries under clause (d) and the medical expenses for treatment of major ailments of a beneficiary or, such dependant under clause (e) of sub-section (e) of section 7— The Puducherry Building and Other Construction Workers’ Welfare Board shall,—

(i) pay such amount in connection with premium for Group Insurance Scheme of the beneficiaries;
(ii) frame educational schemes for the benefit of children of the beneficiaries; and
(iii) meet such medical expenses for treatment of major ailments of a beneficiary or, such dependant; as may be notified by the Government from time to time.

CHAPTER – III

EMPLOYEES’ INSURANCE COURT

Manner and time within which second appeal may be filed to the Employees’ Insurance Court by the Insured Person or the Corporation under clause (b) of sub-section (7) of Section 37.—(1) The Insured Person or the Corporation may appeal to the Employees’ Insurance Court by presenting an application within ninety days of the date of communication of the decision of the Medical Board or of the Medical Appeal Tribunal to the Insured Person or the Corporation, as the case may be: Provided that the Employees’ Insurance Court may entertain an appeal after the period of ninety days, if, it is satisfied that the appellant had sufficient reasons for not presenting the application for appeal within the said period.

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(2) The application for appeal to the Employees’ Insurance Court, shall be in Form-I.

Procedure to be followed by the Employees’ Insurance Court under sub-section (2) and the rules under sub-section (3) of Section 50 and the manner of commencement of proceedings before the Employees’ Insurance Court, fees and procedure thereof under sub-section (1) of Section 51.—(1) The State Government, by notification, shall constitute an Employees’ Insurance Court under section 48, for such local area as may be specified in the notification.

(2) An Application in respect of any question or dispute or claim as referred under sub-section (1) of section 49 shall be presented in triplicate in Form-II and shall contain the following particular, namely:-
(a) The Name of the Court in which Application is brought;
(b) Full name description including age, occupation;
(c) Where the applicant or the opposite party is a minor or a person of unsound mind, a statement to that effect and the full name, age, occupation and full postal address of his or her guardian, next-of-kin, or any other person authorized to act on his or her behalf;
(d) The fact constituting the cause of action and the date when it arose;
(e) The facts showing that Court has jurisdiction; and
(f) The relief which the applicant claims;
(3) Every application shall be verified in the same manner as a pleading in a Civil Court.
(4) All documents on which the application is based or has desired by applicant shall be appended to application with an accurate list thereof;
(5) All applications shall be entered in a register in Form-III to be maintained by the Court.
(6) Every application to the Court shall be brought within three years on which the cause of action arose or as the case may be, the claim becomes due;

PART–II] LA GAZETTE DE L'ETAT 135

(7) Where at any stage it appears to the Court that the application should be presented to another Court, or should be entertained by another Court, the first mentioned Court shall transfer the application along with the file of the case to the Court empowered to deal with it and shall inform the applicant and the opposite party accordingly and the Court to which the application along with the file is transferred shall continue the proceedings as if, the previous proceedings or any part of it had been taken before it.
(8) The Court shall follow the rules of Code of Civil Procedure (Central Act No. 5 of 1908) in respect of summoning of the parties, service of summon, procedure of hearing, framing of issues, statement and production of evidence, method of recording evidence, cross examination of witness and other related matters.
(9) The fee payable on an application in respect of any matter referred to in Section 49 shall be ₹ 100 (rupees one hundred), however, the Government may enhance the fees by notification, from time to time.
(10) The fee and costs payable in respect of any other matters shall be such as is prescribed by the relevant laws for the time being in force.
(11) All fees and costs referred to in this rule shall be collected by way of Court fee stamps.

CHAPTER – IV

GRATUITY

Bank or other financial institution in which the gratuity shall be invested for the benefit of minor under the third proviso to sub-section (1) of section 53.—In the case of nominee, or an heir, who is minor, the competent authority shall invest the gratuity amount deposited with him by the employer for the benefit of such minor in term deposit with the State Bank of India or any Nationalised Bank. Explanation : “Nationalised Bank” means, a corresponding new Bank specified in the First Schedule to the Banking Companies (Acquisition and Transfer of Undertakings) Act, 1970 (Central Act No. 5 of 1970) with reference to section 3 of that Act or a corresponding

136 LA GAZETTE DE L'ETAT [PART—II

new Bank specified in the First Schedule to the Banking Companies (Acquisition and Transfer of Undertakings) Act, 1980 (Central Act No. 40 of 1980) with reference to section 3 of that Act. 31. Time, form and manner of nomination by an employee under sub-section (1), the time to make fresh nomination under sub-section (4), the form and manner of modification of a nomination under sub-section (5) and the Form for fresh nomination under sub-section (6) of section 55.—(1) A nomination under sub-section (1) of section 55 shall be in Form-IV and submitted in duplicate by the employee either by personal service, after taking proper receipt or by registered post acknowledgment due or electronically to the employer. (2) In the case of an employee who is already in employment for a year or more on the date of commencement of these rules, but, not submitted the nomination, he shall submit the same within ninety days from the date of such commencement and in the case of an employee who completes one year of service after the date of commencement of these rules, he shall submit the same within thirty days of the completion of one year of service: Provided that nomination in Form-IV shall be accepted by the employer after the specified period, if, filed and no nomination so accepted shall be invalid merely because it was filed after the specified period. (3) Within thirty days of the receipt of nomination in Form-IV under sub-rule (1), the employer shall verify the service particulars of the employee, as mentioned in the Form of Nomination, or caused to verify with reference to the records of the establishment and return to the employee, after obtaining a receipt thereof, the duplicate copy of the nomination in Form-IV duly attested either by the employer or any officer authorised in this behalf by him, as a token of recording of the nomination by the employer and the other copy of the nomination shall be retained. (4) An employee who has no family at the time of making a nomination shall, within ninety days of acquiring a family shall submit in the manner specified in sub-rule (1), a fresh nomination, as required under sub-section (4) of section 55, duplicate in Form-IV to the employer and thereafter the provisions of sub-rule (3) shall apply mutatis mutandis as if, it was made under sub-rule (1).

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(5) A notice of modification of a nomination, including cases where a nominee predeceases an employee, shall be submitted in duplicate in Form-IV to the employer in the manner specified in sub-rule (1), and thereafter, the provisions of sub-rule (3) shall apply mutatis mutandis as if, it was made under sub-rule (1).
(6) A nomination or a fresh nomination or a notice of modification of nomination shall be, signed by the employee or, if illiterate, shall bear his left thumb-impression and shall be submitted by the employee electronically or by registered post acknowledgment due.
(7) A nomination, fresh nomination or notice of modification of nomination shall take effect from the date of receipt thereof by the employer.
1. Time within which and the form in which a written application shall be made under sub-section (1) of section 56.—(1) An employee who is eligible for gratuity under the Code, or any person authorised, in writing, to act on his behalf, shall apply, ordinarily within thirty days from the date the gratuity became payable, in Form-IV to the employer: Provided that where the date of superannuation or retirement of an employee is known, the employee may apply to the employer before thirty days of the date of superannuation or retirement: Provided further that an employee on fixed term employment shall be eligible for gratuity, if, he renders service under the contract for a period of at least one year and for subsequent period in excess of six months and above, but, less than one year, shall be rounded off to one additional year.
(2) A nominee of an employee who is eligible for gratuity under the third proviso to sub-section (1) of section 53 shall apply, ordinarily within thirty days from the date the gratuity became payable to him, in Form-V to the employer: Provided that an application in plain paper with relevant particulars shall also be accepted and the employer may obtain such other particulars as may be deemed necessary by him.
(3) A legal heir of an employee who is eligible for gratuity under the third proviso to sub-section (1) of section 53 shall apply, ordinarily within one year from the date the gratuity became payable to him, in Form-V to the employer.

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(4) Where gratuity becomes payable under the Code before the commencement of these rules, the periods of limitation specified in sub-rules (1), (2) and (3) shall be deemed to be operative from the date of such commencement. (5) An application for payment of gratuity filed after the expiry of the periods specified in this rule shall also be entertained by the employer, if, the applicant adduces sufficient cause for the delay in preferring his claim, and no claim for gratuity under the Code shall be invalid merely because the claimant failed to present his application within the specified period and any dispute in this regard shall be referred to the competent authority for his decision. (6) An application under this rule shall be presented to the employer either by electronically or personal service or by registered post acknowledgment due. 33. Notice for payment of gratuity.—(1) Within fifteen days of the receipt of an application under sub-rule (1) of rule 32 for payment of gratuity, the employer shall,—

(i) If, the claim is found admissible on verification, issue a notice in Form-VI to the applicant employee, nominee or legal heir, as the case may be, specifying the amount of gratuity payable and fixing a date, not being later than the thirtieth day after the date of receipt of the application, for payment thereof, or
(ii) If, the claim for gratuity is not found admissible, issue a notice in Form-VI to the applicant employee, nominee or legal their, as the case may be, specifying the reasons why the claim for gratuity is not considered admissible.
(2) A copy of the notice in Form-VI referred to in sub-rule (1) shall be endorsed to the competent authority.
(3) In case payment of gratuity is due to be made in the employer’s office, the date fixed for the purpose in the notice in Form-VI under sub-clause (i) of sub-rule (1) shall be re-fixed by the employer, if a written application in this behalf is made by the payee explaining why it is not possible for him to be present in person on the date specified.

PART—II] LA GAZETTE DE L'ETAT 139

(4) If, the claimant for gratuity is a nominee or a legal heir, the employer may ask for such witness or evidence as may be deemed relevant for establishing his identity or maintainability of his claim, as the case may be and in that case, the time limit specified for issuance of notices under sub-rule (1) shall be operative with effect from the date such witness or evidence, as the case may be, called for by the employer is furnished to the employer.
(5) A notice in Form-VI shall be served on the applicant either by personal service after taking receipt or by registered post with acknowledgment due or electronically.
(6) notice under sub-section (2) of section 56 shall be in Form-VI.
1. Mode of payment of gratuity.—The gratuity payable under the Code shall be paid through Demand Draft or by crediting in the Bank account of the eligible employee, nominee or legal heir, as the case may be.
1. Form of Application to competent authority for direction under clause (b) of sub-section (5) of section 56.—(1) If an employer—
(i) refuses to entertain an application sought to be filed under sub-rule (1) of rule 32, or to accept a nomination under sub-rule (2) of rule 32; or
(ii) issues a notice under sub-rule (1) of rule 33 either specifying an amount of gratuity which is considered by the applicant less than what is payable to him or, rejecting his eligibility to payment of gratuity, or
(iii) having received an application under sub-rule (1) of rule 32 fails to issue notice as required under rule 33 within the time specified therein, the claimant employee, nominee or legal heir, as the case may be, may, within one hundred eighty days of the occurrence of the cause for the application, apply in Form-VII to the competent authority for issuing a direction under sub-section (5) of section 56 with as many extra copies as are the opposite party: Provided that the competent authority may accept any application under this sub-rule, on sufficient cause being shown by the applicant, after the expiry of the specified period.

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(2) An application under sub-rule (1) and other documents relevant to such an application shall be presented in person to the competent authority or shall be sent by registered post acknowledgment due or electronically.
1. Procedure for dealing with application for direction.—(1) On receipt of an application under sub-rule (1) of rule 35, the competent authority shall, by issuing a notice in Form-VIII, by electronically or registered post acknowledgment due or in person call upon the applicant as well as the employer to appear before him on a specified date, time and place, either by himself or through his authorised representative together with all relevant documents and witnesses, if any.
(2) Any person desiring to act on behalf of an employer or employee, nominee or legal heir, as the case may be, shall present to the competent authority a letter of authority from the employer or the person concerned, as the case may be, on whose behalf he seeks to act together with a written statement explaining his interest in the matter and praying for permission so, to act and the competent authority shall record thereon an order either according his approval or specifying, in the case of refusal to grant the permission prayed for, the reasons for the refusal.
(3) A party appearing by an authorised representative shall be bound by the acts of the representative.
(4) After completion of hearing on the date fixed under sub-rule (1), or after such further evidence, examination of documents, witnesses, hearing and inquiry, as may be deemed necessary, the competent authority shall record his finding as to whether any amount is payable to the applicant under the Code and such finding shall be given to each of the parties.
(5) If, the employer concerned fails to appear on the specified date of hearing after due service of notice without sufficient cause, the competent authority may proceed to hear and determine the application ex parte and if, the applicant fails to appear on the specified date of hearing without sufficient cause, the competent authority may dismiss the application:

PART—II] LA GAZETTE DE L'ETAT 141

Provided that an order under this sub-rule may, on good cause being shown within thirty days of receipt of the said order, be reviewed and the application shall be re-heard after giving not less than fourteen days' notice to the opposite party of the date fixed for rehearing of the application. 37. Place and time of hearing.—The sittings of the competent authority shall be held at such times and at such places as he may fix and he shall inform the parties of the same in such manner as he thinks fit. 38. Administration of oath.—The competent authority may authorise a clerk of his office to administer oaths for the purpose of making affidavits. 39. Summoning and attendance of witnesses.—The competent authority may, at any stage of the proceedings before him, either upon or without an application by any of the parties involved in the proceedings before him, and on such terms as may appear to the competent authority just, issue summons to any person in Form-VIII either to give evidence or to produce documents or for both purposes on a specified date, time or place. 40. Service of summons or notice.—(1) Subject to the provisions of sub-rule (2), any notice, summons, process or order issued by the competent authority may be served either personally or by registered post acknowledgement due or electronically or in any other manner as prescribed under the Code of Civil Procedure, 1908 (Central Act No. 5 of 1908). (2) Where there are numerous persons as parties to any proceeding before the competent authority and such persons are members of any Trade Union or association or are represented by an authorized person, the service of notice on the Secretary, or where there is no Secretary, on the Principal Officer of the Trade Union or Association, or on the authorized person shall be deemed to be the service on such persons. 41. Maintenance of records of cases by the competent authority.— (1) The competent authority shall record the particulars of each case under section 56 and at the time of passing orders shall sign and put the date on the particulars so recorded.

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(2) The competent authority shall, while passing orders, in each case, also record the findings on the merits of the case and file it together with the memoranda of evidence with the order sheet. (3) Any record, other than a record of any order or direction, which is required by these rules to be signed by the competent authority, may be signed on behalf of and under the direction of the competent authority by any subordinate officer appointed in writing for this purpose by the competent authority. 42. Direction for payment of gratuity.— If, a finding is recorded under rule 41 and the applicant is entitled to payment of gratuity under the Code, the competent authority shall issue a notice to the employer concerned in Form-IX electronically or by registered post with acknowledgment due or in person specifying the amount payable and directing payment thereof to the applicant under intimation to the competent authority within thirty days from the date of the receipt of the notice by the employer and a copy of the notice shall be endorsed to the applicant employee, nominee or legal heir, as the case may be. 43. Appeal.- (1) The Memorandum of appeal under sub-section (8) of section 56 of the Code shall be submitted to the appellate authority with a copy thereof to the opposite party and the competent authority either through delivery in person or under registered post acknowledgement due or electronically. (2) The Memorandum of appeal shall contain the facts of the case, the decision of the competent authority, the grounds of appeal and the relief sought. (3) There shall be appended to the Memorandum of appeal a certified copy of the finding of the competent authority and direction for payment of gratuity. (4) On receipt of the copy of Memorandum of appeal, the competent authority shall forward records of the case to the appellate authority. (5) Within fourteen days of the receipt of the copy of the Memorandum of appeal, the opposite party shall submit his comments on each paragraph of the Memorandum with additional pleas, if any, to the appellate authority with a copy to the appellant.

PART—II] LA GAZETTE DE L'ETAT 143

(6) The appellate authority shall record its decision after giving the parties to the appeal a reasonable opportunity of being heard and a copy of the said decision shall be given to the parties to the appeal electronically or by registered post or in person and a copy thereof shall be sent to the competent authority returning his records of the case. (7) The competent authority shall, on receipt of the decision of the appellate authority, make necessary entry in the records of the case maintained by him. (8) On receipt of the decision of the appellate authority, the competent authority shall, if, required under that decision, modify his direction for payment of gratuity and issue a notice to the employer concerned in Form-IX specifying the modified amount payable and directing payment thereof to the applicant, under intimation to the competent authority within fifteen days of the receipt of the notice by the employer and a copy of the said notice shall be endorsed to the appellant employee, nominee or legal heir, as the case may be, and to the appellate authority. 44. Application for recovery of gratuity.—Where an employer fails to pay the gratuity due under the Code in accordance with the notice by the competent authority under rule 41 or sub-rule (8) of rule 43, as the case may be, the employee concerned, his nominee or legal heir, as the case may be, to whom the gratuity is payable may apply to the competent authority in duplicate in Form-X for recovery thereof under section 129. 45. Manner of registration of an establishment by the employer under sub-section (3) and the manner of composition of the Board of Trustees of the approved gratuity fund and the manner in which the competent authority may recover the amount of the gratuity payable to an employee from the insurer under sub-section (4) of Section 57.— (1) The Government shall notify the manner of registration of an establishment by the employer under sub-section (3) of section 57. (2) The composition of the Board of Trustees of the approved gratuity fund shall be notified by the Government. (3) All registration shall be done electronically in Form-XI.

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(4) Any amount directed to be paid under section 57 shall be recoverable as an arrear of land revenue. 46. Qualifications and experience of the officer appointed as the competent authority under sub-section (1) of section 58.—The qualification and experience of the officer to be appointed as the competent authority shall be as notified by the Government.

CHAPTER – V

MATERNITY BENEFIT

Complaint and Appeal under sub-section (1) section 72.— (1) A complaint under sub-section (1) of section 72 shall be made in writing in Form-XII. (2) When a complaint referred to in sub-section (1) of Section 72 is received by an Inspector-cum-Facilitator, he shall examine the relevant records maintained by the employer in this behalf, examine any person employed in the establishment and take necessary statement for the purpose of the enquiry and if, he is satisfied that the maternity benefit or the amount has been improperly withheld, he shall by order, direct the employer to make the payment to the woman or to the person claiming the payment under section 63, as the case may be, immediately or within such period mentioned in the said order: Provided that the time-limit for disposal of the complaint shall not exceed 90 days from the date of filing of complaint and in case of non-appearance by either of the parties, a maximum of three opportunities may be given before disposal of the complaint. (3) Any person aggrieved by the order of the Inspector-cum-Facilitator under sub-rule (2) shall file an appeal to the competent authority. (4) The appeal shall be in writing submitted to the competent authority in Form-XIII with supporting documents. (5) When an appeal is received, the competent authority shall call from the Inspector-cum-Facilitator before a fixed date, the record of the case and he shall, if necessary, also record the statements of the aggrieved person, and of the Inspector-cum-Facilitator and seek clarification, if any, as required.

PART—II] LA GAZETTE DE L'ETAT 145

(6) Taking into account the documents, the evidence produced before him and the facts presented to him or ascertained by him, the competent authority shall give his decision within a period of ninety days from the date of filing of the appeal before him and in case of non-appearance by either of the parties, a maximum of three opportunities may be given before disposal of the appeal.

CHAPTER – VI

EMPLOYEES COMPENSATION

Amount to be deposited towards the expenditure of the funeral of the employee with the competent authority by the employer under sub-section (7) of Section 76.— If, the injury of employee results in death, the employer shall in addition to compensation under the Code, deposit with competent authority a sum of Fifteen thousand rupees for payment of the same to the eldest surviving dependents of the employee or where the employee did not have dependent or was not living with his dependent at the time of his death, to the person who actually incurred such expenditure.
Conditions when application for review is made without certificate of a medical practitioner under sub-section (1) of Section 79.— Application for review of half-monthly payment under sub-section (1) of Section 79, may be made without being accompanied by a medical certificate,-

(i) by the employer, on the ground that since the right to compensation was determined, the employee's wages have increased;
(ii) by the employee, on the ground that since, the right to compensation was determined, his wages have diminished;
(iii) by the employee, on the ground that the employer, having commenced to pay compensation, has ceased to pay the same, notwithstanding the fact that there has been no change in the employee's condition such as to warrant such cessation;
(iv) either by the employer or by the employee, on the ground that the determination of the rate of compensation for the time being in force was obtained by fraud or undue influence or other improper means;

146 LA GAZETTE DE L'ETAT [PART-II

(v) either by the employer or by the employee on the ground that in the determination of compensation there is a mistake or error apparent on the face of the record.

Class of employers and the form of notice-book under sub-section (4) of section 82.—Every employer to which the Code applies shall maintain a notice book in accordance with sub-section (4) of Section 82 in Form-XIV.
Interval for medical examination under the proviso to sub-section (1) of section 84.—An employee who is in receipt of a half monthly payment shall not be required to submit himself for medical examination for the time being more than twice in the first month following the accident or more than once in any subsequent month.
Form of statement to be submitted by the employer under sub-section (1) of section 88.—The statement required under sub-section (1) of section 88 shall be in Form- XV.
Manner of recording the memorandum in a register by the competent authority under sub-section (1) of section 89.—(1) The Memorandum of agreement sent to the competent authority under sub-section (1) of section 89 shall, unless the Competent authority otherwise directs, be in duplicate, and shall be in as close conformity as the circumstances of the case admit with, Form XVI, or Form XVII, or Form XVIII, as the case may be.

(2) On receiving a memorandum of agreement, the competent authority shall, for taking decision to record memorandum or refusing to record, shall issue notice to parties to agreement in Form-XIX fixing the date and place of hearing that in default of objections he proposes to record the memorandum on the date so fixed and the notice under this sub-rule may be sent personally or through registered post or speed post or electronically.
(3) On the date so fixed, the competent authority, after hearing the parties to agreement shall take decision to record or refuse to record the memorandum: Provided that the issue of a notice under sub-rule (2) shall not be deemed to prevent the competent authority from refusing to record the memorandum on the date so fixed even if, no objection is made by any party concerned.

PART—II] LA GAZETTE DE L'ETAT 147

(4) If, on such date the competent authority decides that the memorandum ought not to be recorded, he shall inform his decision to the parties present and of the reasons thereof and if any, party desiring the memorandum to be recorded is not present, he shall send information to that party. (5) In recording a memorandum of agreement, the competent authority shall cause the same to be entered in a register in Form-XX and shall cause an endorsement to be entered under his signature on a copy of a memorandum to be retained by him in the following terms, namely:- "The memorandum of agreement bearing Serial No. .............................................. of 20 in the Register has been recorded this .............................................. day of .............................................., 20............ (Signature) Competent Authority. 54. Other experience and qualifications for appointment as a competent authority under sub-section (1) of section 91.—The Government may, by notification, appoint any officer of the Labour Department, Puducherry, not below the rank of Deputy Labour Commissioner/Labour Officer having educational qualification as determined for the post by the Government to be the competent authority for employee's compensation within defined jurisdiction. 55. Manner in which matters may be dealt with by or before a competent authority under sub-section (1) of section 92.—When the application for relief is based upon a document, the document shall be appended to the application. Provided that with the prior permission of the competent authority, documents may be submitted during hearing of application. 56. Time-limit for disposal of application and costs incidental to the proceedings under sub-section (4) of section 93.—(1) The competent authority shall dispose of the matter relating to compensation under this Act within a period of three months from the date of reference and intimate the decision in respect thereof within the said period to the employee.

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(2) Cost.–All costs, incidental to any proceedings before a competent Authority , shall, subject to rules made under this Act, be in the discretion of the Commissioner. Provided that with the prior permission of the competent authority, documents may be submitted during hearing of application. 57. Application presented to wrong competent authority.—(1) If, it appears to the competent authority on receiving application that it should be presented to another competent authority, he shall return it to the applicant after endorsing upon it the date of the presentation and return, the reason for returning it and designation of the competent authority to whom it should be presented. (2) If, at any stage of the case it appears to competent authority that the application should be entertained by another competent authority, he shall send the file of the case to that authority who has the jurisdiction, and inform to the applicant and other parties of the same. (3) The competent authority to whom the case has been so transferred, shall continue to proceed as if, the previous proceedings were done before him, if, he is satisfied that it will not adversely affect the interest of parties. 58. Summary dismissal of application.—(1) The competent authority may after considering the application and the result of any examination of the applicant, summarily dismiss the application, if, for reasons to be recorded, he is of opinion that there are no sufficient grounds for proceeding thereon. Provided that dismissal of the application shall not preclude the applicant from presenting a fresh application for the settlement of the same matter. (2) If, the application is not summarily dismissed by the competent authority, he shall issue notice to opposite party or parties against whom relief is sought together with copy of application and other documents appended.

PART—II] LA GAZETTE DE L'ETAT 149

(3) The opposite party, if desires to contest the claim, may file a written statement accompanied with documents, and if, no written statement has been filed, the competent authority shall proceed to examine him upon the claim, and shall reduce the result of such examination to writing. (4) If, the opposite party files the written statement, the applicant may file rejoinder with documents, if, he so wishes. 59. Framing of issues.—(1) After considering any written statement and the result of any examination of the parties, the competent authority may frame issues for decision of the case, if, he thinks necessary. (2) Where the issues of law and of facts are framed and, if, authority is of opinion that the case may be decided on issues of law, he shall proceed to hear on those issues and after decision on the issues of law, hearing on issues of facts shall be proceeded. 60. Diary.—The competent authority shall cause to be maintain a brief diary of the proceedings on an application filed before him. 61. Special Provision relating to trial and disposal of application under the Code.—(1) Every application under the Act shall be tried as expeditiously as possible and endeavour shall be made to conclude the trial within six months from the date of service of notice of the application on the opposite party. (2) In the cases, where the period of six months has expired, hearing shall be conducted day by day. 62. Evidence.—(1) After framing of issues, parties may submit their evidence on affidavit, on which opposite party shall have right to cross examination. (2) On application by any party to the proceedings and on deposit of fees and expenses fixed by the competent authority, the competent authority may summon any witness whose evidence he thinks is necessary for just decision of the case.

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(3) The evidence of all witnesses shall be recorded in the presence of competent authority and shall be authenticated by his signature and seal. 63. Scale of Fee.—Fees relating to proceedings of the case shall be such as determined by the Government from time to time provided if, in any matter the applicant for any reason is unable to pay the fee in advance, the competent authority may proceed without deposit of advance fee and may direct that payment of the fee shall be due after final decision in the case. 64. Incidental Costs.—(1) Any party to the dispute who desires to get certified copies of decision, decree, or other document may get decision, decree, or other document on payment of cost at the following rates, namely:–

(i) The cost for the copies of any document of record or statement or order or decree shall be ₹ 2 per page along with ₹ 10 for the application for the copies.
(ii) The cost of service or summons or notices or expenses of witnesses or the cost payable in respect of any matter not referred before shall be such amount as may be specified in each case by the Court and such amount or any other sum of money payable under this rule shall be paid in such manner and within such time as it may specify there for.
(iii) The Court may, whenever it finds either on applications of applicant or otherwise that the applicant is unable to pay the cost, it may exempt the applicant from the payment of cost.
(iv) Any person who is not a party to dispute, may get the certified copy of the decision, decree or other documents except the confidential documents, on payment of the fees prescribed in this rule.

Procedure in connected cases.—(1) Where two or more cases pending before a competent authority arise out of the same accident and any issue involved in common to two or more such cases, such cases may so far as the evidence bearing on such issue is concerned, be heard simultaneously.

PART—II] LA GAZETTE DE L'ETAT 151

(2) Where action is taken under sub-rule (1), the evidence bearing on the common issue or issues shall be recorded on the record of one case, and the competent authority shall certify under his hand on the record of any such other case the extent to which the evidence so recorded applies to such other case, and the fact that the parties to such other case had the opportunity of being present, and, if, they were present, they shall have the right of cross examining the witnesses. 66. Manner of authentication of memorandum under section 97.— The method of recording evidence, examination of witness as and memorandum shall be authenticated under the hand of the Competent Authority and the Competent Authority shall follow the procedure under the Code in discharging the said functions.

CHAPTER – VII

SOCIAL SECURITY AND CESS IN RESPECT OF BUILDING AND

OTHER CONSTRUCTION WORKERS 67. Time-limit to pay the amount of cess under section 101.— (1) Date of payment of cess shall be the date on which the amount is deposited with the Cess Collector or the date of deduction at source or the date on which the amount has been deposited with the local authority, as the case may be, as required under section 100 and the rules made by the Central Government in this regard. (2) If, any employer fails to pay any amount of cess payable under section 100, within such time as may be specified in the assessment order, or 30 days from the date of issue of the assessment order, whichever is earlier, such employer shall be liable to pay interest on the amount of cess to be paid as specified by the Central Government in this regard then and there. 68. Fees for appeal under sub-section (2) of section 105.—An employer aggrieved by an order of the assessment may file an appeal against such order, to the Appellate Authority as notified by the Government in this regard with a non-refundable fee equivalent to one-half percent, but not exceeding rupees twenty five thousand, of the amount in dispute or penalty or both, as the case may be, under such appeal.

152 LA GAZETTE DE L'ETAT [PART—II

CHAPTER – VIII

FINANCE AND ACCOUNTS

Conditions to acquire, hold, sell or otherwise transfer any movable or immovable property under sub-section (1), conditions to raise loans and re-invest or realise investments under sub-section (2) terms to raise loans and take measures for discharging such loans under sub-section (3) and terms to constitute for the benefit of officers and staff or any class of them, provident or other benefit funds under sub-section (4) of Section 120.— In case of social security organisations in the Union Territory, like the Puducherry Unorganised Workers' Social Security Board and the Puducherry Building and Other Construction Workers' Welfare Board constituted by the Government of Puducherry, such matters under sub-section (1), (2), (3) and (4) of section 120 may be as notified by the Government, from time to time.
Conditions and manner of writing off irrecoverable dues under section 121.—(1) Where the Social Security Organisations in the Union Territory, like the Puducherry Unorganised Workers' Social Security Board or the Puducherry Building and the Other Construction Workers' Welfare Board constituted by the Government of Puducherry, is of the opinion that the amount of contribution, cess, interest and damages due to it has become irrecoverable, the said Board or any other officer authorised by it in this behalf may sanction the writing off of the said amount, subject to the following conditions, namely:–

(i) establishment has been closed for more than five years and the whereabouts of the employer cannot be ascertained, despite all possible efforts;
(ii) decree obtained by the said Boards could not be executed successfully for want of sufficient assets of the defaulting employer; or
(iii) claim for contribution is not fully met by,–
(a) the Official Liquidator in the event of factories or establishments having gone into liquidation; or
(b) the Commissioner of Payments in the event of unit being nationalized or taken over by the Government.

PART—II] LA GAZETTE DE L'ETAT 153

CHAPTER – IX

AUTHORITIES, ASSESSMENT, COMPLIANCE AND RECOVERY

Other powers of Inspector-cum-Facilitator under clause (e) of sub-section (6) of section 122.—In addition to powers under sub-section (6) of Section 122, the Inspector-cum-Facilitator may exercise such other powers and shall perform such other duties as may be assigned by the Government by general or special order.
Form and manner for maintenance of records and registers and other particulars and details under clause (a), manner and form at the work places of the employees under clause (b) and the manner and period of filing returns to the officers or authority under clause (d) of Section 123.-(1) The employer of every establishment shall maintain,-

(i) Register of employees in Form-XXI;
(ii) Register of attendance-cum-muster roll in Form-XXII;
(iii) Register of wages, over time and deduction in Form-XXIII;
(iv) Register of women employees in Form-XXIV
(2) Registers under this chapter shall be maintained electronically or otherwise.
(3) Entries in the registers shall be made in English and Tamil language.
(4) Every employer shall produce records and registers, on demand before the Inspector-cum-Facilitator or any person authorized in that behalf by the Government.
(5) All the registers and other records shall be preserved in original for a period of five calendar years from the date of last entry made therein.
(6) Every employer shall issue wage slips, electronically or otherwise to the employees under clause (c) of section 123 before 24 hours of payment of wages in Form-XXV.
(7) In respect of establishments which are required to maintain register under the rules framed under the Code on Wages, 2019 or the Occupational Safety, Health and Working Conditions Code, 2020

154 LA GAZETTE DE L'ETAT [PART—II

(Central Act No. 37 of 2020), the following registers and wage slip required to be maintained by the employer of the establishment under those Codes and the rules made thereunder, shall be deemed to be maintained by the employer under these rules, namely:–

(i) Register of employees.
(ii) Register of attendance-cum-Muster Roll.
(iii) Register of wages, over time and deductions.
(iv) Register of women employees ; and
(v) Wage slip. (8) All registers and other records required to be maintained under this Code and under this rules shall be maintained complete and up-to-date and unless otherwise provided for, shall be kept at an office or the nearest convenient building within the precincts of the work place or at a place within a radius of three kilometres. (9) The employer to which the provisions of Chapter-V and Chapter VI of the Code applies, on or before the 28th or 29th day of February in each year, file a unified annual return in Form-XXVI electronically or upload through online mode on the designated web portal of the Government in the Labour Department giving information as to the particulars specified, in respect of the preceding year: Provided that during inspection, the Inspector-cum-Facilitator may require the production of accounts, books, register and other documents maintained in electronic form or otherwise. Explanation: For the purposes of this sub-rule, the expression “electronic form” shall have the same meaning as assigned to it in clause (r) of section 2 of the Information Technology Act, 2000 (Central Act No. 21 of 2000). (10) If, the employer to which the provisions of Chapter-V and Chapter VI of the Code applies, sells, abandons or discontinues the working of the establishment, then, he shall, within one month from the date of such sale or abandonment or four months from the date of such discontinuance, as the case may be, file electronically or upload through

PART—II] LA GAZETTE DE L'ETAT 155

online mode on the designated web portal of the Government in the Labour Department, a further unified return in Form-XXVI referred to in sub-rule (9) in respect of the period between the end of the preceding year and the date of the sale, abandonment or discontinuance.

CHAPTER-X

OFFENCES AND PENALTIES

Manner of compounding of offences by the authorized officer and form and manner of application for compounding of an offence under sub-section (4) of section 138.—(1) The officer authorized by the Government by notification for the purposes of compounding of offences under sub-section (1) of section 138 shall issue electronically or by registered post or speed post a notice for compounding the offences in Form-XXVII which are compoundable under section 138.

(2) The person to whom the notice under sub-rule (1) is issued, may apply in Part III of the Form-XXVII to the officer electronically or by registered post or speed post and deposit the entire compounding amount by electronic transfer or otherwise, within fifteen days of the receipt of the notice.
(3) The authorized officer shall issue a composition certificate in Part IV of Form- XXVII electronically or by registered post or speed post within ten days of receipt of the composition amount, to such person from whom such amount has been received in compliance of the composition notice.
(4) If, a person to whom the notice is issued, fails to deposit the composition amount within the prescribed time, the prosecution shall be instituted before the Competent Court or the offence in respect of which the compounding notice was issued, against such person.
(5) Composition after institution of prosecution.- (a) The Court may compound any compoundable offence at any time after filing of a complaint under section 138 of the Code.
(6) The provisions of section 320 of the Code of Criminal Procedure, 1973 shall apply to such compositions.

156

LA GAZETTE DE L'ETAT

[PART–II

CHAPTER – XI

MISCELLANEOUS

Such other sources of funding and the manner of administering and expending of the fund under sub-section (5) of section 141.—(1) There shall be established a Social Security Fund by the Government for the welfare of the Unorganised Workers under sub-section (5) of section 141 and shall be named as Puducherry Unorganised Workers’ Social Security Fund. (2) In addition to the source of fund mentioned in clause (i) of sub-section (5) of section 141, the amount received from the following sources shall be credited to this fund, namely:-

(i) Amount given by the Government for the establishment of the fund.
(ii) The amount of grant given by the Central Government, the Government of Puducherry and other authorities and statutory bodies.
(iii) Amount received for registration or renewal of beneficiaries and their contribution.
(iv) Amount received for implementation of the Scheme notified by the Central Government.
(v) Amount received for implementation of the Scheme notified by the Government of Puducherry.
(vi) Contribution or donation or any other financial support from employer, their Association or from Corporate Social Responsibility (CSR) Fund as determined by the Government of Puducherry by general or special order.
(vii) Funds received under sub-section (1) section 115 of the Occupation Safety, Health and Working Conditions Code, 2020 relating to the Government of Puducherry.
(viii) Any other source which is approved by the Government through notification. (3) The Government shall identify other sources for funding or replenishing the Social Security Fund, from time to time.

PART—II] LA GAZETTE DE L'ETAT 157

(4) The fund shall be administered by the Government through Puducherry Unorganised Workers' Social Security Board.
(5) The Puducherry Unorganised Workers' Social Security Board may also engage any institution for the administration of the fund, in the manner, as notified by the Government and in such case, directions of the Government, if any, shall be complied by such institution for the administration of the Social Security Fund.
(6) The statement of accounts of Social Security Fund shall be maintained by the Puducherry Unorganised Workers' Social Security Board or the institution engaged by the Puducherry Unorganised Workers' Social Security Board, as the case may be, in the form and manner as specified by the Government and shall be submitted to the Government from time to time.
(7) The accounts of the Social Security Fund shall be audited by the Accountant-General, Puducherry.
1. Manner of determining the misuse of any benefit by an establishment or by any other person under section 148.—On recommendation of the Authority or Competent Authority or Social Security Organisation, if, the Government is satisfied that any establishment or any person has misused any benefit provided to him under this Code or these rules, then the Government may by notification, deprive such establishment or other person, as the case may be from such benefit for such time as may be specified in the notification: Provided that no such order shall be passed unless an opportunity of being heard is given to such establishment or other person, as the case may be.
1. Adoption of procedure prescribed by Central Government.— Notwithstanding anything contained in these rules, wherein, the Government of Puducherry is the appropriate Government, but, the Central Government has been empowered to prescribe any procedure under the Code, the Government of Puducherry shall adopt the same procedure as prescribed by the Central Government.

158 LA GAZETTE DE L'ETAT [PART—II

FORM – I

[see rule 28 (2)]

Appeal to Employees’ Insurance Court

To: The Authority, (Appointed under the Code on Social Security, 2020) ............................................................................(Address) Sir, I, …………………………, the undersigned, employee of ………………………… (Name and full address of the establishment) feel aggrieved by the order of ………………………… issued under sub-section 7(a) of section 37 for the reasons attached hereto, prefer this second appeal under sub-section 7(b) of section 37 and request that the said order dated ………………………… be ordered to be set aside for the reasons enumerated below:- A copy of the order of ......................... in this behalf is enclosed. Signature or thumb impression of the Aggrieved person.

Application to Employees’ Insurance Court

In the Employees, Insurance Court at 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Applicant (add description and residence) FORM – III [see rule 29 (5)]

Register of Applications

Employee’s Insurance Court at ................................................................................................................................................................................................................................................................ Register of proceedings in the year 20......

1. Date of presentation of application :
1. No. of proceedings :
1. Name : Applicant
1. Description
1. Place of residence : Claim

160 LA GAZETTE DE L'ETAT [PART–II

1. Particulars
1. Amount or value, if any :
1. When the cause of action accured
1. Day of parties to appear : Appear
1. Applicant
1. Opposite – party
1. Date : Final
1. For whom
1. Order :
1. Date of decision of appeal, if any : Appeal
1. Judgment in appeal
1. Date of application : Executive
1. Against whom
1. For what, and amount of money
1. Other remarks, if any :

Nomination/Fresh Nomination/Modification of Nomination

(Strike out the words not applicable) To: (Give here name or description of the establishment with full address)

PART—II] LA GAZETTE DE L'ETAT 161

or I, Shri/Shrimati/Kumari ............................................. (Name in full here) whose particulars are given in the statement below, hereby give notice that the nomination filled by me on date and ..................................... recorded under your reference No. ............................................. dated ............................................. shall stand modified in the following manner:–

Strike out unnecessary portion.

1. Nomination made herein invalidates my previous nomination

162 LA GAZETTE DE L'ETAT [PART–II

| Nominee(s) | | | | | | --- | --- | --- | --- | --- | | Sl. No. | Name in full with full address of nominee(s) | Relationship with the employee | Age of nominee | Proportion by which the gratuity will be shared | | 1 | | | | | | 2 | | | | | | 3 | | | | | | So on | | | | | Manner of acquiring a “Family”

1. Name of employee in full :
1. Sex
1. Religion
1. Department/Branch/Section where employed :
1. Post held with Ticket No. or Serial No., if any : Mobile Number : Date : Signature/Thumb-impression of the Employee.

PART—II] LA GAZETTE DE L'ETAT 163

Certified that the particulars of the above nomination have been verified and recorded in this establishment. Name and address of the establishment or rubber stamp thereof. Date:

Acknowledgment by the Employee

Received the duplicate copy of nomination in Form-IV filed by me and duly certified by the employer. Date : Signature of the Employee FORM – V [see rule 32 (2) and (3)]

Application for Gratuity by an Employee/Nominee/Legal Heir

(Strike out the words not applicable) To: (Give here name or description of the establishment with full address) Sir/Madam, I, ………………………………………… (name of employee/nominee/legal heir)/ nominee of late ………………………………………… (Name of the employee)/as a legal heir of late ………………………………………… (Name of the employee), want to apply for payment of gratuity to which I am entitled under sub-section (1) of section 53 of the Code on Social Security, 2020 on account of–

(a) my superannuation/retirement/resignation after completion of not less than five years of continuous service/total disability due to accident/total disability due to disease/on termination of contract period under fixed term employment with effect from the .............. or;

164 LA GAZETTE DE L'ETAT [PART–II

(b) death of the aforesaid employee while in service/ superannuation on ……………… after completion of ……………… years of service/total disablement of the aforesaid employee due to accident or disease while in service with effect from the …………………… or;
(c) death of aforesaid employee of your establishment while in service/superannuation on …………………… (date) without making any nomination after completion of …………………… years of service/total disablement of the aforesaid employee due to accident or disease while in service with effect from …………………… Necessary particulars relating to my appointment are given in the statement below:
(b) Address in full of employee. (or)
1. Name of nominee/legal heir, (if, the gratuity is claimed by nominee/legal heir).
(a) Name of Employee.
(b) Marital status of nominee/legal heir (unmarried/married/widow/widower).
(c) Relationship of nominee/legal heir with the employee.
(d) Address in full of nominee/legal heir.
(f) Reference No. of recorded nomination if, available.
1. Department/Branch/Section where last employed.
1. Post held by employee.
1. Date and cause of termination of service.
1. Total period of service of the employee
1. Total wages last drawn by the employee.
1. Total gratuity payable to the employee/share of gratuity claimed by a nominee/legal heir.

PART—II] LA GAZETTE DE L'ETAT 165

1. Payment may please be made by crossed Bank Cheque/Demand Draft/Credit in my Bank Account No. ..................... Signature/Thumb-impression of the Applicant Employee/ Nominee/Legal heir. Place : Date:

FORM – VI

(see rule 33)

Notice for Payment/Rejecting Claim of Gratuity

(Strike out the words not applicable) To: You are hereby informed that,–

(a) as required under sub-rule (2) and (3) of rule 32 of the Puducherry Social Security Rules, 2021, that your claim for payments of gratuity as indicated on your application in Form – V under the said rules is not admissible for the reasons stated below: Reasons (Here specify the reasons); or
(b) as required under sub-rule (2) of rule 32 of the Puducherry Social Security Rules, 2021 that a sum of ₹ _________________ (Rupees _________________) is payable to you as gratuity/as your share of gratuity in terms of nomination made by _________________ on _________________ and _________________ recorded in this _________________ as a legal _________________ heir of an employee of this establishment.
1. *Please call at .................................... on .................................... (Here specify place) .................................... (date) at .................................... (time) for collecting your payment of gratuity payable by way of crossed Bank Cheque/Demand Draft/Credit in my Bank Account No. ....................................

166 LA GAZETTE DE L'ETAT [PART—II

1. Amount payable shall be sent to you through crossed Bank Cheque/Demand Draft or shall be credited in your Bank account as desired by you.
1. Brief statement of calculation:
(a) Date of appointment.
(b) Date of termination/superannuation/resignation/ disablement/ death.
(c) Total period of service of the employee concerned ........................... years ............ months.
(d) Wages last drawn:
(f) Amount payable :

strike out para, if, not applicable. Place : Date : Signature of the Employer/ Authorised Officer. Name or description of establishment or rubber stamp thereof. Copy to the Competent Authority having jurisdiction.

FORM – VII

Date : BETWEEN (Name in full of the applicant with full address) AND (Name in full of the employer concerned with full address)

PART—II] LA GAZETTE DE L'ETAT 167

The applicant is an employee of the above-mentioned employer/ a nominee of late …………………… an employee of the above-mentioned employer/a legal heir of late …………………… employee of the above-mentioned employer, and is entitled to payment of gratuity under section 53 of the Code on Social Security, 2020 on account of his own/aforesaid employee’s superannuation on …………………… (date)/his own retirement/aforesaid employees’ resignation on (date) …………………… completion of …………………… years of continuous service/his own/aforesaid employees’ total disablement with effect from (date) due to accident/disease death of aforesaid employee on ……………………

2. The applicant submitted an application under rule …………………… of the Puducherry Social Security Rules, 2021 on the but, the above-mentioned employer refused to entertain it/issued a notice, dated the …………………… under clause of sub-rule of rule …………………… offering an amount of gratuity which is less than my due/issued a notice dated the …………………… under clause …………………… of sub-rule …………………… of rule …………………… rejecting my eligibility to payment of gratuity. The duplicate copy of the said notice is enclosed.
1. The applicant submits that there is a dispute on the matter (specify the dispute).
1. The applicant furnishes the necessary particulars in the Annexure hereto and prays that the Competent Authority may be pleased to determine the amount of gratuity payable to the petitioner and direct the above-mentioned employer to pay the same to the petitioner.
1. The applicant declares that the particulars furnished in the Annexure hereto are true and correct to the best of his knowledge and belief. Place : Signature/Thumb-impression of the Applicant. Date :

168 LA GAZETTE DE L'ETAT [PART–II

ANNEXURE

1. Name in full of applicant with full address.
1. Basis of claim. (Death/Superannuation/Retirement/Resignation/Disablement of Employee/Completion of contract period under Fixed Term Employment).
1. Name and address in full of the employee.
1. Marital status of the employee (unmarried/married/widow/widower).
1. Department/Branch/Section where the employee was last employed (if known).
1. Evidence/Witness in support of death of the employee. Place : Signature/Thumb-impression of the applicant. Date:

FORM – VIII

[see rules 36(1) and 39] (Strike out the words not applicable) Whereas, Shri ........................................... an employee under you/a nominee(s)/legal heir(s) of Shri ........................................... an employee under the above-mentioned employer, has/have filed an application under sub-rule (4) of rule 35 of the Puducherry Code on Social Security Rules, 2021 alleging that ........................................... (A copy of the said application is enclosed, if, summon is issued then copy of application is not required) And whereas, you are hereby called upon/summoned to appear before the Competent Authority at …………………… (place) either personally or through a person duly authorized in this behalf for the purpose of answering all material questions relating to the application on the …………………… day of …………………… 20……… at …………………… ‘O’ clock in the forenoon/afternoon in support of/to answer the allegation; and as the day fixed for your appearance is appointed for final disposal of the application, you must be prepared to produce on that day all the witnesses upon whose evidence, and the documents upon which you intend to rely in support of your allegation/defence. Take notice that in default of your appearance on the day before-mentioned, the application will be dismissed/heard and determined in your absence. Now, therefore, your attendance is required to give evidence/you are required to produce the documents mentioned in this list below, on behalf of in the case arising out of the claim for gratuity by Form …………………… and referred to this Authority by an application under section 56 of the Code on Social Security, 2020, you are hereby summoned to appear personally before this Authority on the …………………… day of …………………… 20……… at …………………… ‘O’ clock on the forenoon/afternoon and to bring with you to send to this Authority) the said documents.

170 LA GAZETTE DE L'ETAT [PART–II

List of Documents

So on Given under my hand and seal, this ______________________ day of ______________________ 20_________ Competent Authority under the Code on Social Security Code, 2020. Note :

1. Strike out the words and paragraphs not applicable.
1. The summons shall be issued in duplicate. The duplicate is to be signed and returned by the persons served before the date fixed.
1. In case, the summons are issued only for producing a document and not to given evidence, it will be sufficient compliance to the summons if, the documents are caused to be produced before the Competent Authority on the day and hour fixed for the purpose.

FORM – IX

[see rule 42 and 43(8)]

Notice for Payment of Gratuity as determined by Competent/

Appellate Authority To:

Whereas, Shri/Smt./Kumari _________________________ and employee(s)/legal heir(s) of late _________________________ and employee under you, filed an application under section 56 of the Code on Social Security, 2020, before me; or Whereas, a notice was given to you on ………………………… requiring you to make payment of ₹ ………………………… to Shri/Smt./Kumari ………………………… as gratuity under the Code on Social Security, 2020.
And whereas, the application was heard in your presence on ……………… and after the hearing have come to the finding that the said Shri/Smt/Kumari …………………… is entitled to a payment of ₹ …………………… as gratuity under the Code on Social Security, 2020; or And whereas, you/the applicant went in appeal before the Appellate Authority, who has decided that an amount of ₹ ........................................... is due to be paid to Shri/Smt./Kumari ........................................... as gratuity due under the Code on Social Security, 2020. Given under my hand and seal, this ______________________ day of ______________________ 20_______ Competent Authority under the Code on Social Security, 2020. Copy to :

Application for Recovery of Gratuity

(Name in full of the Employer/Trust/Insurer concerned with full address)

1. The applicant is an employee of the above-mentioned employer/ a nominee of late ............................................ an employee of the above- mentioned employer/a legal heir of late an employee of the above-mentioned employer, and you were pleased to direct the said employer in your notice, dated the ............................................ under rule 42 of the Puducherry Social Security Rules, 2021 for payment of a sum of ₹ ............................................ as gratuity payable under the Code on Social Security, 2020.
1. The applicant submits that the said employer failed to pay the said amount of gratuity to me as directed by you although, I approached him for payment. Signature/Thumb-impression of the applicant.

PART–II] LA GAZETTE DE L'ETAT 173

FORM – XI

[see rule 45 (3)]

A. Establishment Details–

1. Retrieve details of establishment through Labour Identification Number (LIN)/Registration Number:
1. Name of Establishment:
1. Location and address of the Establishment:
1. Other details of Establishment:
(a) Total number of employees engaged directly in the establishment:
(b) Total Number of the contract employees engaged:
(c) Total Number of Inter-State Migrant workers employed:
1. Ownership Type/Sector:
1. Activity as per National Industrial Classification (NIC):
1. Details of Selected NIC Code:
1. Identification of the establishment e-sign/ digital sign of employer/ representative:

B. Details of Employer–

1. Name and address of Employer/Occupier/Owner/Agent/Chief Executive:
1. Designation:
1. Father’s/Husband’s name of the employer:
1. E-mail address, Telephone and Mobile No:

C. Manager/Agent Details–

1. Full name and address of Manager/Agent or person responsible for supervision and control of the establishment.

174 LA GAZETTE DE L'ETAT [PART-II

1. Address of Manager/Agent:
1. E-mail Address, Telephone and Mobile No :
D. Details of Approved Gratuity Fund/Insurance obtained for liability of payment towards the Gratuity-

Complaint to The Inspector-cum-Facilitator

To: The Inspector-cum-Facilitator, (Under The Code on Social Security, 2020). Sir, I ______________________________ (Name of woman) employed in ______________________________ (name and full address of the establishment) or I ______________________________, (name), a person nominated under section 62 by or a legal representative of ______________________________ (name of woman) employed in ______________________________ (name and full address of the establishment) having fulfilled the conditions laid down in the Code on Social Security, 2020 and the rules framed thereunder, an entitled to ₹ ______________________________ being maternity benefit and/or ₹ ______________________________ being the medical bonus and/or ₹ ______________________________ being wages for leave due under section 65, but, the same has been improperly withheld by the employer/discharged or dismissed during or on account of her absence from work in accordance with the provisions of this Chapter VI of Code on Social Security, 2020.

PART—II] LA GAZETTE DE L'ETAT 175

You are therefore requested, to direct the employer to pay the amount to me and/or to set aside the discharge or dismissal done by the employer. Signature or thumb impression of the woman/nominee/ legal representative. Signature of an Attester in case the woman/nominee/ legal representative is unable to sign and affixes thumb-impression. To: The Authority, (Appointed under the Code on Social Security, 2020)

...................................................................................................................................................(Address) Sir, *Feeling aggrieved by the order of Inspector-cum-Facilitator under sub-section (2) of section 72 for the reasons attached hereto, prefer this appeal under sub-section (2) of section 68 and request that the said employer be ordered to pay the above-mentioned amount to me. A copy of the order of Inspector-cum-Facilitator-cum-Facilitator in this behalf is enclosed; Place :

176 LA GAZETTE DE L'ETAT [PART–II

Place : Date: Signature of an Attester in case, the woman is not able to sign and affixes thumb-impression. Full address of the nominee/ legal representative.

FORM – XIV

(Notice Book of the Accidents) (see rule 50) Nature of Business : Date of opening : Registration No. (if any) : | Date of accidents | Short detail of accident | Name of the injured person | Whether accident resulted in death | Whether accident resulted in partial disablement | Whether accident resulted in partial disablement | Whether accident resulted in Temporary disablement | Amount of Compensation paid to employee or his dependent | Amount of Compensation deposited to competent | Date of payment or deposit of Compensation | | --- | --- | --- | --- | --- | --- | --- | --- | --- | --- | | (1) | (2) | (3) | (4) | (5) | (6) | (7) | (8) | (9) | (10) |

LA GAZETTE DE L'ETAT

177

178 LA GAZETTE DE L'ETAT [PART-II

FORM – XV (see rule 52)

Statement of Fatal Accidents

To:

(a) Time of accident.
(c) Manner in which deceased was/were employed at the time.
1. I am responsible for payment of compensation.
1. Details of employee–
(b) Age of the employee :
(c) Wages of the employee:
1. The establishment is not responsible for payment of compensation due to reasons mentioned below

PART—II] LA GAZETTE DE L'ETAT 179

Memorandum of Agreement

It is hereby submitted that on the .................... day of .................... 20 .................... personal injury was caused to Thiru/Tmt. (name) ................................................... residing at .................... (address) by accident arising out of and in the course of his employment in .................... (Name of the Establishment with address). The said injury has resulted in permanent disablement to the said workman of the following nature, namely .................... (Disablement details to be furnished) The said employee’s monthly wages are estimated at ₹ ..................... The employee is over the age of 15 years. The said employee has, prior to the date of the agreement, received the following payments, namely:– ₹ ................................... on ................................... ₹ ................................... on ................................... ₹ ................................... on ................................... ₹ ................................... on ................................... It is further, submitted that the employer of the said employee has agreed to pay, and the said employee has agreed to accept, the sum of ₹ …………………… in full settlement of all and every claim under the Code on Social Security, 2020 in receipt of the disablement stated above and all disablement now manifest. It is therefore, requested that this memorandum be duly recorded. Signature of employer/ Authorised signatory. Witness : Signature of employee. Note : Application to register an agreement can be presented under signature of one party: provided that the other party has agreed to the terms. But, both signatures should be appended, in the Memorandum of Agreement. Receipt (to be filled in when the money has actually been paid) Employee The money has been paid and this receipt signed in my presence.

Memorandum of Agreement

The said employee’s monthly wages prior to the accident are estimated at ₹.................... The employee is subject to a legal disability by reason of. It is further submitted that the employer of the employee has agreed to pay and on behalf of the said employee has agreed to accept half-monthly payments at the rate of ₹ …………………… for the period of the said temporary disablement. This agreement is subject to the condition that the amount of the half-monthly payments may be varied in accordance with provisions of the said Act on account of an alteration in the earnings of the said employee during disablement. It is further stipulated that all rights of commutation under section 7 of the said Act are unaffected by this agreement and it is therefore requested that this memorandum be duly recorded. Dated at ________________ on the ________________ day of ________________ 20_____________ Signature of employer Witness : Signature of employer (to be filled in when the money has actually been paid). In accordance with the above agreement, I have on this day received the sum of ₹ ...................... Dated at ________________ on the ________________ day of ________________ 20_____________ Employee The money has been paid and this receipt signed in my presence.

182 LA GAZETTE DE L'ETAT [PART–II

[see rule 53(1)]

Memorandum of Agreement

It is hereby submitted that on the _________________________ day(s) of _________________________ 20_______ personal injury was caused to _________________________ (Name of injured employee) residing at _________________________ (address) by accident arising out of and in the course of his employment in _________________________ . The said injury has resulted in death to the said workman. The said employee’s monthly wages are estimated at ₹ ....................... The employee is over the age of 15 years. | ₹ ........................ | on ........................ | ₹ ........................ | on ........................ | | --- | --- | --- | --- | | ₹ ........................ | on ........................ | ₹ ........................ | on ........................ | | ₹ ........................ | on ........................ | ₹ ........................ | on ........................ | It is further submitted that the employer of the said employee has agreed to pay, and dependent(s) of the said employee has agreed to accept, the sum of ₹ …………………… in full settlement of all and every claim under the Code on Social Security, 2020 in receipt of death as stated above. It is therefore requested that this memorandum be duly recorded. Dated at ..................... on the ..................... day of ..................... 20........... Witness : Witness :

PART—II] LA GAZETTE DE L'ETAT 183

Note: Application to register an agreement can be presented under signature of one party: provided that the other party has agreed to the terms. But, both signatures should be appended, whenever possible.

RECEIPT

(to be filled in when the money has actually been paid) In accordance with the above agreement, I have on this day received the sum of ₹ ................................... Dated at ______________ on the ______________ day of ______________ 20____________. Dependent(s) The money has been paid and this receipt signed in my presence. Witness

FORM – XIX

[see rule 53(2)]

Register of Memorandum of Agreement

Whereas, a Memorandum of agreement to pay compensation is said to have been reached between (name and address of the employee) .................................................... and .................................................... (name and address of the employer) on ....................................................; Now, therefore, notice is hereby given that the said Memorandum of agreement will be taken into consideration on _________________________ day(s) of _________________________ 20_______ and that any objections to the registration of the said Memorandum of agreement should be made on that date and it is hereby conveyed that in the absence of valid objections it is my intention to proceed with the registration of the agreement. Dated at ______________ on the ______________ day of ______________ 20____________. Competent Authority

184 LA GAZETTE DE L'ETAT [PART-II

FORM – XX

[see rule 53(5)]

Register of Agreement for the Year 20........

| Sl. No. | Date of Memorandum of agreement | Date of registration | Employer | Employee | Initial of Competent Authority | Reference to orders rectifying the register | | --- | --- | --- | --- | --- | --- | --- | | (1) | (2) | (3) | (4) | (5) | (6) | (7) |

FORM – XXI

[see rule 72(1)]

Employee Register

(The register can also be maintained electronically capturing, inter-alia the following details) Name of the establishment : Name of the employer/owner : (To be maintained for all employees of the establishments)

1. Employee Code :
1. Name :
1. Surname

PART–II] LA GAZETTE DE L'ETAT 185

1. Father's/Spouse's Name :
1. Date of Birth :
1. Place of Birth :
1. Nationality
1. Education level :
1. Date of Joining :
1. Designation :
1. Category (unskilled, semi-skilled, : skilled or highly skilled/any other category).
1. Type of employee/worker :
1. Mobile Number :
1. Universal Account Number (UAN) :
1. PAN
1. PPF No.
1. Nominee
1. EPS/NPS
1. Details of Family :
1. Details of Posting :
1. Scale of Pay/Wage details :
1. Promotion
1. Bank Account No. :
1. Bank
1. Branch (IFSC) :

186 LA GAZETTE DE L'ETAT [PART-II

1. Present address :
1. Permanent address :
1. Service Book No. :
1. Date of Exit
1. Reason for Exit
1. Mark of Identification :
1. Photo
1. Specimen Signature/Thumb-Impression :
1. Remarks

FORM – XXII

[see rule 72(1)]

Attendance Register-cum-Muster Roll

(The attendance register-cum-muster roll can also be maintained electronically capturing, inter-alia the following details) For the Month of ..................., year 20...... Name of establishment : Name of the employer/owner :

1. Serial Number :
1. Employee Code :
1. Designation :
1. Shift or relay :

PART—II] LA GAZETTE DE L'ETAT 187

1. Place of work/department/section :
1. Date and timings of In and Out : | 1 | 2 | 3 | 4 | 5 | 6 | 7 | 8 | 9 | 10 | 11 | 12 | 13 | 14 | 15 | | | --- | --- | --- | --- | --- | --- | --- | --- | --- | --- | --- | --- | --- | --- | --- | --- | | 16 | 17 | 18 | 19 | 20 | 21 | 22 | 23 | 24 | 25 | 26 | 27 | 28 | 29 | 30 | 31 |
1. Total number of days worked :
1. Total number of extra hours worked:
1. In case of tour or assignments outside :
  the work place suitable entries may
  be made. FORM – XXIII [see rule 72(1)]

Register for Wages, Overtime and Deductions

(The register can also be maintained in electronically capturing, inter-alia the following details) Name of establishment : Name of the employer/owner Labour Identification Number (LIN)/Registration : Wage Period from dd/mm/yyyy to dd/mm/yyyy : (Monthly/Fortnightly/Weekly/Daily/Piece Rated)

1. Serial Number :
1. Employee Code Number :
1. Name :
1. Designation

188 LA GAZETTE DE L'ETAT [PART—II

1. Rate of Wage–
(a) Basic :
(b) DA :
(c) Other allowance :
(d) Total :
1. No. of days worked :
1. Overtime hours worked :
1. Amount of Wages Earned–
(a) Basic :
(b) DA :
(c) Other allowance :
(e) Total wages earned :
1. Deductions–
(a) EPF
(b) ESIC
(c) Society :
(d) Income-tax :
(e) Insurance :
(f) Others :
(g) Recovery of Fine
(h) Recovery of Damaged/Losses : Total Deductions :
1. Net Payment
1. Receipt by Employees/Bank Transaction ID.

PART—II] LA GAZETTE DE L'ETAT 189

Date of Payment :
Remarks FORM – XXIV [see rule 72(1)]

Register of Women Employees

Name of woman and her father's/ : husband's name:
Date of appointment :

1. Dates with month and year in which she is employed, laid off and not employed. | Month | No. of days employed | No. of days laid off | No. of days not employed | Remark | | --- | --- | --- | --- | --- | | (a) | (b) | (c) | (d) | (e) |
1. Date on which the woman gives notice under : section 62.

Date of discharge/dismissal, if any :

1. Date of production of proof of pregnancy under : section 62.

190 LA GAZETTE DE L'ETAT [PART—II

1. Date of birth of child :
1. Date of production of proof of illness referred : to in section 65.
1. Date with the amount of maternity benefit paid:
  in advance of expected delivery.
1. Date with the amount of subsequent payment of :
  maternity benefit.
1. Date with the amount of bonus, if paid, under : section 64.
1. Date with the amount of wages paid on account :
  of leave under section 65(2) and period of leave
  granted.
1. If, the woman dies and the child survives, the : name of the person to whom the amount of maternity benefit was paid on behalf of the child and the period for which it was paid.
1. Signature of the employer of the establishment: authenticating the entries in the register of women employees.
1. Remarks column for the use of the Inspector-cum- : Facilitator.

PART—II] LA GAZETTE DE L'ETAT 191

FORM – XXV [see rule 72(6)]

Wage Slip

Name of the Establishment : Address : Period :

1. Name of the Employee
1. Father's/Spouse's Name
1. Designation
1. UAN
1. Bank Account Number
1. Wage period
1. Rate of wages payable–
(a) Basic
(b) D.A.
(c) Other allowances
1. Overtime wages
1. Gross wages payable
1. Total deductions–
(a) PF
(b) ESI
(c) Others
1. Net wages paid

192

LA GAZETTE DE L'ETAT

[PART–II

FORM – XXVI [see rule 72 (9) and (10)]

Unified Annual Return

A. General Part (a) Name of the establishment : Address of the establishment : House No./Flat No. : Street No./Plot No. : Town : Address of the employer : Street No./Plot No. : Town : District : State : PIN Code : E-mail ID : Telephone Number : Mobile Number : House No./Flat No. :

PART–II] LA GAZETTE DE L'ETAT 193

PIN code : Telephone Number : Mobile Number :

B. Employer’s Registration/Licence number under the Codes mentioned in column (2) of the Table below: | Sl. No. | Name employed of agreement | Whether Registration obtained (Yes/No) | If yes (Registration No.) | | --- | --- | --- | --- | | (1) | (2) | (3) | (4) | | 1 | The Code on Occupational Safety Health and working condition code 2020. | | | | 2 | The Code on Social Security, 2020. | | | | 3 | Any other State Labour Law for the time being in force that requires registration. | | |

C. Details of Employer, Contractor and Contract Labour :

1. Name of the employer in the case of : a contractor’s establishment.
1. Number of Contractors engaged in the : establishment during the year.
1. Total Number of days during the year on :
  which Contract Labour was employed.

194 LA GAZETTE DE L'ETAT [PART–II

1. Total number of man-days worked by : Contract Labour during the year.
1. Name of the Manager or Agent (in case of mines).
1. Address, House No./Flat No. : Street No./Plot No. : Town : District State : PIN Code E-mail ID : Telephone Number : Mobile Number :
D. Working hours and weekly rest day : (if, there are more than one establishment we may provide option in the form).
1. Number of days worked during the year :
1. Number of man-days worked during the year:
1. Weekly day of rest :
E. Maximum number of persons employed in any day during the year: | Sl. No. | Males | Females | Adolescents (between the age of 14 to 18 years.) | Total | | --- | --- | --- | --- | --- | | (1) | (2) | (3) | (4) | (5) | F. Wage rates (Category-wise): | Category | Rates of Wages | No. of workers | | | | | | | --- | --- | --- | --- | --- | --- | --- | --- | | | | Regular | | | Contract | | | | | | Male | Female | Adolescent | Male | Female | Adolescent | | (1) | (2) | (3) | (4) | (5) | (6) | (7) | (8) | | Highly Skilled | | | | | | | | | Skilled | | | | | | | | | Semi-skilled | | | | | | | | | Unskilled | | | | | | | | G. (a) Details of Payments: | Gross wages paid | | | Deductions | | | Net wages paid | | | --- | --- | --- | --- | --- | --- | --- | --- | | In cash | | In kind | Fines | Deductions for damage or loss | Others | In cash | In kind | | (1) | (2) | (3) | (4) | (5) | (6) | (7) | (8) | | | | | | | | | |

Part-II]

LA GAZETTE DE L'ETAT

195

196 LA GAZETTE DE L'ETAT [PART—II

| Sl. No. | During the year | Number of workers | Granted leave with wages | | --- | --- | --- | --- | | (1) | (2) | (3) | (4) |

H. Details of various welfare amenities provided under the statutory schemes: | Sl. No. | Nature of various welfare amenities provided | Statutory (specify the statute) | | --- | --- | --- | | (1) | (2) | (3) |
I. Maternity benefit under the Code on Social Security, 2020:–
(a) Details of establishment, medical and para-medical staff:

Date of opening of establishment :
Date of closing, if closed :

(i) Qualification of Medical Officer
(ii) Is Medical Officer at (the mines or circus)?
(iv) Is there any Hospital?
(v) If so, how many beds are provided?
(vi) Is there a lady Doctor?
(vii) If so, what is her qualification?
(ix) Has any crèche been provided?
1. Total number of days of leave granted :

Declaration

It is to certify that the above information is true and correct and also I certify that I have complied with the all provisions of Labour Laws applicable to my establishment.

FORM – XXVII

[see rule 73(1)]

Notice to the Employer for an offence committed under the

provisions of the Code for the first time for compounding of offences under sub-section (1) of Section 138 Notice No. : On the basis of records and documents produced before me, the undersigned has reasons to believe that you, being the employer of the establishment ........................................... (Registration No. ...........................................), have committed offence for the violation of provision of the Code or the Schemes or the Rules or the Regulations framed thereunder as per the details given below:—

PART – I

1. Name of the Person :
1. Name and Details of Account for depositing : the Amount specified in Column 6: In view of the above, you have an option to pay the entire amount mentioned in column 6 in Part-I within fifteen days from the date of issue of this Notice and return the application duly filled in Part-III of this Notice.

PART – III

Application under sub-section (4) of section 138

for compounding of offence Ref. Notice No. : Date :

1. Details of the compounding amount deposited (Copy of electronically generated receipt to be attached).
1. Whether the offence is first offence or the applicant had committed any other offence prior to this offence, if committed, then, full details of the offence. Ref. Notice No. : Date :

[PART–II

I do solemnly declare that what is stated in paragraph ............................................................................ above is true to the best of my knowledge and that what is stated in paragraphs ............................................................................ above is stated upon information received and believed by me to be true. This verification is signed by me at ............................................................................ on the ............................................................................ day of ............................................................................, 20............ S.D. SUNDARESAN, I.A.S., Secretary to Government (Labour).

online publication at “https://styandptg.py.gov.in” Published by The Director, Government Press, Puducherry.

Puducherry Code on Social Security Rules, 2022

Full rule text

பத்துசேரி மாநில அரசிதழ்

La Gazette de L'État de Poudouchéry

The Gazette of Puducherry

PART - II

LABOUR DEPARTMENT

NOTIFICATION

DRAFT RULES

CHAPTER-I

PRELIMINARY

CHAPTER-II

SOCIAL SECURITY ORGANIZATION

Part-A

Puducherry Unorganized Workers Social Security Board

Part – B

Puducherry Building and Other Construction Workers’ Welfare Board

CHAPTER – III

EMPLOYEES’ INSURANCE COURT

CHAPTER – IV

GRATUITY

CHAPTER – V

MATERNITY BENEFIT

CHAPTER – VI

EMPLOYEES COMPENSATION

CHAPTER – VII

SOCIAL SECURITY AND CESS IN RESPECT OF BUILDING AND

CHAPTER – VIII

FINANCE AND ACCOUNTS

CHAPTER – IX

AUTHORITIES, ASSESSMENT, COMPLIANCE AND RECOVERY

CHAPTER-X

OFFENCES AND PENALTIES

CHAPTER – XI

MISCELLANEOUS

FORM – I

Appeal to Employees’ Insurance Court

Application to Employees’ Insurance Court

Register of Applications

Nomination/Fresh Nomination/Modification of Nomination

Acknowledgment by the Employee

Application for Gratuity by an Employee/Nominee/Legal Heir

FORM – VI

Notice for Payment/Rejecting Claim of Gratuity

FORM – VII

ANNEXURE

FORM – VIII

List of Documents

FORM – IX

Notice for Payment of Gratuity as determined by Competent/

Application for Recovery of Gratuity

FORM – XI

A. Establishment Details–

B. Details of Employer–

C. Manager/Agent Details–

Complaint to The Inspector-cum-Facilitator

FORM – XIV

Statement of Fatal Accidents

Memorandum of Agreement

Memorandum of Agreement

Memorandum of Agreement

RECEIPT

FORM – XIX

Register of Memorandum of Agreement

FORM – XX

Register of Agreement for the Year 20........

FORM – XXI

Employee Register

FORM – XXII

Attendance Register-cum-Muster Roll

Register for Wages, Overtime and Deductions

Register of Women Employees

Wage Slip

Unified Annual Return

C. Details of Employer, Contractor and Contract Labour :

Declaration

FORM – XXVII

Notice to the Employer for an offence committed under the

PART – I

PART – III