Key Compliance Calendar
Track important compliance deadlines and obligations under India's new labour codes. Key compliance items organized by code with form numbers, due dates, and applicability details.
Filters and view options
Compliance items by labour code
Registration & Updates4
Application for Registration of Establishment
Application for Registration of Establishment (other than factory, mine, plantation or building and other construction work)
Notice of Change in Employer
Notice of change in employer of an establishment (other than a factory, mine, plantation, or building and other construction work)
Notice of Commencement or Cessation of Establishment
Notice of commencement or cessation of operation of an establishment
Application for Closure of Establishment
Application for closure of establishment (other than factory, mine, plantation and building and other construction work)
Work Notices1
Notice of Commencement of Work
Notice of commencement of work on a building or other construction work (issued to Chief Inspector-cum-Facilitator and Gram Panchayat / Municipality by the employer)
Returns & Reporting1
Annual Return for Principal Employer
Annual Return to be submitted by Principal Employer engaging contract labour
Accident & Safety2
Accident Notice (Fatal/Serious)
Notice of accident in an establishment, where the accident causes death or bodily injury which prevents the worker from working for a period of 48 hours or more immediately following the accident
Note: In case of resulting in death, immediately; in case of serious bodily injury resulting in person not working for 48 hours, within 12 hours from the completion of the 48 hours; in case of dangerous occurrences specified in the schedule whether resulting in any serious injury or not, within 12 hours
Accident Notice (Minor)
Notice of an accident in an establishment, where accident causes bodily injury by reason of which the person injured is prevented from working for a period of 48 hours or less immediately following the accident
Contract Labour3
Application for Contractor License
Application for grant of license to a Contractor employing contract labour
Application for Renewal of Contractor License
Application for renewal of license to a Contractor employing contract labour
Half Yearly Return by Contractor
Half-yearly return to be submitted by a contractor employing contract labour
Committee Formation1
Constitute Works Committee
Constitution of Works Committee for establishments employing 100 or more workers. No specific time-period in Code; may be directed by appropriate Government.
Grievance Procedures3
Establish Grievance Redressal Committee
Establishment of Grievance Redressal Committee for industrial establishments employing 20 or more workers. No specific time-period in Code; GRC should be in place once threshold is crossed.
Grievance Redressal Timeline
Resolution of grievances by Grievance Redressal Committee within 30 days from date of receipt of application.
Application for Grievance Redressal
Application with respect to dispute filed by aggrieved workers with the GRC
Standing Orders & Documentation5
Draft Standing Orders
Draft and submit Standing Orders for certification to Certifying Officer for establishments employing 300 or more workers
Maintenance of Standing Orders
Maintain certified Standing Orders in such language and manner as may be prescribed for the information of concerned workers. No requirement of display in local language as of now; may be specified in Rules.
Disciplinary Proceedings
Complete disciplinary proceedings and liability to pay subsistence allowance
Modification of Standing Orders
Application for modification of Standing Orders
Appeal against Certifying Officer
Appeal against the order of the Certifying Officer regarding Standing Orders
Event-based Compliance2
Notice of Change in Conditions of Service
Notice of any change in the conditions of service applicable to any workman in respect of matters specified in the Third Schedule
Notice of Closure
Notice of closure of an industrial establishment
Union Recognition1
Negotiating Union Recognition
Recognition of sole negotiating union or negotiating council based on membership threshold (51% for sole union, 20% minimum for council)
Event-based Compliance8
Unified Return on Discontinuation
Unified Return when employer sells, abandons, or discontinues the establishment
Gratuity Payment
Payment of Gratuity - Amount shall be calculated and paid to the employee, nominee or legal heir within 30 days from the date of receipt of the application for payment of gratuity
Note: Interest @ 10% p.a. payable on delayed payment beyond 30 days
Gratuity Nomination Form
Nomination for Gratuity to be obtained from employee
Notice of Maternity Leave
Notice from woman employee intimating intention to avail maternity leave
Maternity Benefit Payment
Payment of Maternity Benefit at the rate of average daily wage for the period of actual absence
EPF Nomination Form
EPF Nomination (Form 2) to be obtained from employee at the time of joining
ESI Registration of Employee
Registration of employee under ESI
Employee Compensation (Work Injury)
Payment of compensation in case of work-related injury resulting in death or permanent disablement
Note: Interest @ 12% p.a. payable on delayed payment
Construction Cess (BOCW)4
Notice of Commencement - BOCW
Information for commencement or modification in respect of Building or Other Construction Work by the Employer
BOCW Cess Advance Payment
Advance payment of cess by the employer on the basis of self-assessment
Note: Rate: 1% of cost of construction
BOCW Cess Final Payment
Final payment of cess on completion of building or other construction work (adjusted against advance)
Registration of Building Workers
Registration of building workers as beneficiaries of welfare schemes
Aggregators & Gig Workers2
Aggregator Registration (Gig Workers)
Aggregators are required to register the gig workers
Self-assessment of Contribution by Aggregators
Every aggregator shall assess contribution payable and pay provisional contribution as assessed towards social security schemes for gig workers and platform workers
Note: Rate to be notified by Government
Time-specific Compliance2
Monthly EPF/ESI Contribution
Monthly contribution towards EPF (12%+12%) and ESI (3.25%+0.75%) to be deposited
Note: Interest and damages applicable on delayed payment
Gratuity Insurance/Trust
Obtain insurance for gratuity liability or establish approved gratuity fund
Wage Payment Timelines5
Payment of Wages - Monthly
Payment of wages for monthly wage period
Payment of Wages - Daily
Payment of wages for daily wage period
Payment of Wages - Weekly
Payment of wages for weekly wage period
Payment of Wages - Fortnightly
Payment of wages for fortnightly wage period
Issuance of Wage Slip
Issuance of wage slip to employees
Note: As per the draft rules to be notified
Bonus1
Annual Bonus Payment
Payment of annual bonus to eligible employees
Note: Minimum 8.33% and Maximum 20% of wages
Important notes
All Four Central Rules Notified (8-9 May 2026): The Ministry of Labour and Employment has notified the central rules under all four labour codes, IR, Code on Wages, OSH and Social Security, and they have come into force. Forms, timelines and procedural deadlines listed here now have firm legal effect at the central level. IR (PDF) · Wages (PDF) · OSH (PDF) · SS (PDF).
State Variations: Due dates may vary from state to state based on state-specific rules and notifications.
Scheme Notifications: Certain compliances (especially for gig workers and platform workers) are subject to change when schemes under the new Codes are notified.
Legal Disclaimer: This calendar provides general guidance based on central rules. This list may not be exhaustive. Always verify compliance requirements with your legal advisor or refer to state-specific relevant notifications.
Frequently Asked Questions
Common questions about compliance obligations, records, and deadlines under the new codes.
Employers should: review and update employment contracts including appointment letters, revise HR policies to align with new definitions and provisions, audit current wage structures against new minimum wage and overtime requirements, update payroll systems for new calculation methods, train HR teams on the new framework, and review standing orders if applicable.
Key records include: register of employees, wage register, register of fines and deductions, overtime register, leave register, register of accidents, and inspection book. Electronic maintenance is permitted. Specific registers may be required for factories, contract labour, and building workers.
Labour is a concurrent subject, so both Central and State governments can make rules. While the codes provide the framework, states notify detailed rules for implementation. Employers must comply with applicable state rules which may vary on thresholds, procedures, and timelines. Some states have notified rules while others are still in draft stage.
Establishments must comply from the date the codes came into force on (21 November 2025). However, transitional provisions protect existing rights and benefits. Existing registrations continue for a specified period. Employers should prioritize immediate compliance items like appointment letters and wage structure review.
Both employee and employer contribute 12% of basic wages plus dearness allowance to the Provident Fund. The SS Code applies to establishments with 20 or more employees. Smaller establishments can opt for voluntary coverage. The Central Board of Trustees administers the fund.
ESI applies to establishments with 10 or more employees where employee wages are within the prescribed ceiling. Benefits include medical care, sickness benefit, maternity benefit, disablement benefit, and dependants' benefit. ESIC runs a network of hospitals and dispensaries.
Continue Your Journey
Based on your interests, you might also want to explore:
Want to test your understanding?
Take the Compliance Quiz