Meghalaya Social Security Rules: full text and citation

GOVERNMENT OF MEGHALAYA

DEPARTMENT OF LABOUR, EMPLOYMENT AND SKILL DEVELOPMENT

DRAFT NOTIFICATION

No. LE&SD.39/2024/24 Dated Shillong 3rd January,2025 The draft on the Code on Social Security Meghalaya Rules, 2024 which the Government of Meghalaya proposes to make in exercise of the powers conferred by Section 154 and 156 of the Code on Social Security 2020 is hereby published as required by sub- Section (1) of Section 154, sub- Section (1) of Section 156 and clause (a) of Section 158 for the information of all the persons likely to be affected thereby and notice is hereby given that the said draft will be taken into consideration after forty five (45) days from the date of its publication in the Official Gazette. Any objections and suggestions, which may be received from any person with respect to the said draft notification before expiry of the period specified above, will be considered by the State Government. Objections and suggestions, if any, shall be addressed to the Deputy Secretary to the Government of Meghalaya, Department of Labour, Employment and Skill Development, Secretariat Hills, Shillong or by email to labourdeptt.sectt@gmail.com Sd/ Principal Secretary to the Govt of Meghalaya Department of Labour, Employment & Skill Development

DRAFT RULES

CHAPTER I

PRELIMINARY

1. Short title and extent.-
(1) These Rules may be called the Code on Social Security Meghalaya Rules, 2024.
(2) They shall extend to the whole state of Meghalaya.
(3) They shall come into force from the date of their final publication in the Official Gazette.
1. Definitions.-
(1) In these Rules, unless the subject or context otherwise requires, —
(a) “appeal” means an appeal preferred under clause (b) of sub-section (7) of section 37 and sub-section (8) of section 56;
(b) “Appellate authority” means –
(i) The State Government or the Labour Commissioner or the authority specified by the State Government for the purpose of sub-section (8) of section 56 and;
(ii) ESI Court constituted by the State Government for the purpose of clause (b) of sub-section (7) of Section 37;
(c) “Assessing Officer” means a gazetted officer of the State Government or an officer of a local authority holding an equivalent post to a gazetted officer of the State Government appointed by such State Government for assessment of cess under chapter VIII of the Code.
(d) “authority” means the State Government or the authority specified by the State Government under sub-section (3) of section 72;
(e) “average daily wages during a contribution period” under Chapter IV of the Code in respect of an employee, means the aggregate amount of wages payable to him during that period divided by the number of days for which such wages were payable;
(f) “average daily wages during a wage period” under chapter IV of the Code means —
(i) in respect of an employee who is employed on time-rate basis, the amount of wage which would have been payable to him for the complete wage period had he worked on all the working days in that wage period, divided by 26 if he is monthly rated, 13 if he is fortnightly rated, 6 if he is weekly rated and 1 if he is daily rated;
(ii) in respect of an employee employed on any other basis, the amount of wages earned during the complete wage period in the Contribution period divided by the number of days in full or part for which he has worked for wages in that wage period: Provided that where an employee receives wages without working on any day during such wage period, he shall be deemed to have worked for 26, 13, 6 or 1 days or day if the wage period be a month, a fortnight, a week or a day respectively; Explanation.— Where any night shift continues beyond midnight, the period of the night shift after midnight shall be counted for reckoning the day worked as a part of the day preceding;
(g) “benefit period” means the period not exceeding six consecutive months corresponding to the contribution period, as may be specified in the Regulations:
(h) “Board” means the Meghalaya Unorganised Workers Social Security Board and the Meghalaya Building and Other Construction Workers’ Welfare Board constituted under Section 6 and Section 7 as relevant under the Code;
(i) “Career Centre” means the Employment Exchange in the State of Meghalaya or any other such centres notified by Government from time to time.
(j) “Cess Collector” means an officer appointed by the State Government for collection of cess under the Code;
(k) “Chairperson” means the Chairperson of the Meghalaya Building and Other Construction Workers’ Welfare Board and the Meghalaya Unorganized Workers Welfare Social Security Board.
(1) “Code” means the Code on Social Security, 2020 (36 of 2020);
(m) “Court” means the employee insurance court constituted under Section 50 of the Code;
(o) “excluded vacancies” means those vacancies which have been excluded from the purview of Section 139 as per the provisions of sub-sections (1) and (2) of Section 140;
(p) “form” means a form appended to these Rules;
(q) “fund” means Social Security Fund, as specified in Section 108 and Section 141 as the case may be;
(r) “Government” means Government of Meghalaya;
(s) “Government Securities” means Government Securities as defined in the Government Securities Act, 2006 (38 of 2016);
(u) “movable property” means property of every description except immovable property;
(v) “nodal officer” means a person designated by the Meghalaya Building and Other Construction Workers’ Welfare Board or the State Government to facilitate the registration, renewal and updation electronically or otherwise or any such other function of building workers working in the private sector, State Government, Central Government and public sector undertakings of the Central and the State Governments or local authority. The Nodal officer shall also supervise and monitor functions of the beneficiary registering officers designated by the State Government.
(w) “nomination” means nomination made under Section 55 of the Code;
(x) “Portal” means Shram Seva Portal or official web portal of Labour Department, Government of Meghalaya with any other name;
(y) “Registered Medical Practitioner” means a medical practitioner whose name has been enrolled in a register maintained under any law for the time being in force regulating the registration of practitioners of medicine:
(z) “register of women employees” means a register of women employees maintained under Rule 29;
(za) “schedule” means the schedule of the Code;
(zb) “section” means a section of the Code;
(zc) “specified” means specified by an order of the Central Government or State Government or any officer so authorised by such Government;
(zd) “year” means the financial year, beginning from the 1st day of April and ending with the 31st day of March of the following year.
(2) The words and expressions used in these Rules which are not defined therein, but are defined in the Code, shall have their respective meaning as assigned to them in the Code.

CHAPTER II

SOCIAL SECURITY ORGANISATIONS

A. MEGHALAYA UNORGANISED WORKERS SOCIAL SECURITY BOARD

(c) Representative of the Central Government;
(d) Thirty one members to be nominated by the State Government out of whom –
(e) Member Secretary as notified by the State Government;
(3) Resignation.-
(ii) The resignation shall take effect from the date of its acceptance by the State Government.
(4) Vacation of office.- A member appointed under clauses (d) and (e) of sub-rule (1) of Rule 3 shall be deemed to have vacated his office, if –
(i) he is declared to be of unsound mind or an undischarged insolvent by a competent court; or
(ii) he is convicted of an offence which, in the opinion of the State Government, involves moral turpitude; or
(iii) he is absent from three consecutive meetings of the Board without leave of absence from the Chairperson; or
(v) he is removed by the State Government for the reasons given above.
(6) Meetings of the Board and Quorum.-
(i) The Board shall ordinarily meet once in three months:
(ii) No business shall be transacted at any meeting of the Board, unless at least 11 (eleven) members are present, of whom at least 1 (one) shall be from among those appointed under clause (a), (b) and (c) of sub-rule (1) of Rule 3.
(7) Notice of meeting and list of business.- Notice intimating the date, time, and venue of every meeting, together with a list of business to be transacted at the meeting, shall be sent by registered post or by special messenger, to each member seven days before the meeting of Board separately: Provided that when the Chairperson, calls a meeting for considering any matter which in his opinion is of urgent nature, notice of not less than three days shall be deemed sufficient.
(8) Chairperson to preside at meetings.- The Chairperson will preside over all the meetings of the Board and if he is unable for any reason to be present in the Board meeting, the Vice-Chairperson will preside over the meeting.
(9) Transaction of Business.-All questions which come up before any meeting of the Board shall be decided by a majority of votes of the members present and voting, and in the event of equality of votes, the Chairperson, or in his absence, the person presiding, shall have a second or casting vote.
(10) Minutes of meeting.- The proceedings of each meeting of the Board shall be recorded and circulated to all members after approval by the Chairperson as soon as possible after the meeting, subject to confirmation in the next meeting of the Board. After such confirmation, they shall be recorded in a Minute Book, which shall be kept for permanent record. To be checked by Finance Department
(11) Allowances payable to non-official members.-Travelling allowance and daily allowance will be paid at the rates permissible to the Grade-I officers of the State Government to each Government member to attend the meetings of the Board and its sub-committees.
(12) Sub-Committees of the Board.-
(i) The Board may appoint such sub-committees, as it may deem fit for the proper discharge of its duties.
(ii) Each sub-committee will be headed by the Chairperson of the Board and will have an equal number of unorganized workers, employers and members of the Board representing the State Government.
(iii) In the absence of the Chairperson, the members present of the sub-committee shall elect one of their own to preside over the meeting.
(iv) No work shall be performed at a meeting of the sub-committee unless at least one-third of its members are present, of which there shall be one representing the members and at least one unorganized worker.
(v) The term of any sub-committee except the sub-committee constituted for the short-term purpose shall be one year from the date of its constitution, but the sub-committee shall continue to function until a new sub-committee is formed, but in any case, no sub-committee shall function beyond the period of two years from the date of its original formation.
(13) Appointment of Secretary, other officers and staff.-
(i) The Board shall, with prior concurrence of the State Government appoint an officer of Indian Administrative Service / State Administrative Service of Selection grade / an officer not below the rank of a Labour Commissioner/an Officer from the Labour Commissionerate not below the rank of Deputy Secretary as Secretary of the Board;
(ii) Board may appoint such other officers and employees, as it may consider necessary for the efficient discharge of its functions. Provided that no post shall be filled up in the Board, unless its creation has first been approved by the State Government.
(1) Under sub-section (15) of section 6 of the Code, the Board shall adopt the following procedure for the performance of its duties, a scheme stipulating the procedures, formats and all other residual matters regarding each facility or group of facilities specified by the Board and the Code. Not expressly provided in these Rules, the Board shall prepare and recommend to the State Government under which the following shall be mentioned-
(i) Rates at which various facilities will be payable;
(ii) Application procedure and format;
(iii) Procedure for sanctioning and Competent authority to grant approval;
(iv) Procedure for disbursement; and
(v) Any other incidental matters.
(15) Recruitment procedure and service conditions of officers and staff of the Board.-
(ii) If in any specific case, any dispute or difficulty arises regarding the interpretation or enforcement of a provision, the matter shall be referred to the State Government, whose decision shall be final thereon.
(1) Constitution of the Board.—The Board shall consist of-
(ii) Representative of the Central Government,
(v) Five members to be appointed by the State Government representing employers of building workers:
(3) Resignation.—
(i) A member appointed under clauses (iv) and (v) of sub-rule (1) of Rule 4 may resign by writing under his hand addressed to the State Government;
(ii) The resignation shall take effect from the date of its acceptance by the State Government.
(i) he is declared to be of unsound mind or an undischarged insolvent by a competent court; or
(v) he is removed by the State Government for the reasons given above.
(5) Filling up or casual vacancies.— A member appointed to fill a casual vacancy, arising due to death, resignation or otherwise of the member shall hold office for the remaining period of the term of office of the member, in whose place he is appointed.
(6) Meeting of the Board and Quorum.—
(i) The Board shall ordinarily meet once in three months: Provided that the Chairperson shall, within fifteen days of the receipt of requisition in writing from not less than one third of the members of the Board, call a special meeting thereof.
(7) Notice of meeting and list of business.— Notice intimating the date, time and venue of every meeting, together with a list of business to be transacted at the meeting, shall be sent by registered post or by special messenger, to each member seven days before the meeting of each Board separately: Provided that when the Chairperson, calls a meeting for considering any matter which in his opinion is or urgent nature, notice of not less than three days shall be deemed sufficient.
(8) Chairperson to preside at meetings.— The Chairperson will preside over all the meetings of the Board and if he is unable for any reason to be present in the Board meeting, the Vice-Chairperson will preside over the meetings.
(9) Transaction of Business.— All questions which come up before any meeting of the Board shall be decided by a majority of votes of the members present and voting, and in the event of equality of votes, the Chairperson, or in his absence, the person presiding, shall have a second or casting vote.
(10) Minutes of meeting.— The proceedings of each meeting of the Board shall be recorded and circulated to all members after approval by the Chairperson, subject to confirmation of the next meeting of the Board. After such confirmation, they shall be recorded in a Minute Book, which shall be kept for permanent record. To bechecked with Finance Department
(11) Allowances payable to non-official members.— Travelling allowance and daily allowance will be paid at the rates permissible to the Grade-I officers of the State Government or each Government member to attend the meetings of the Board and its sub-committees.
(12) Sub-Committees of the Board.—
(ii) Each sub-committee will be headed by the Chairperson of the Board and will have an equal number of building and other construction workers, employers and members of the Board representing the State Government.
(iii) In the absence of the Chairperson, the members present of the sub-committee shall elect one of their own to preside over the meeting.
(iv) No work shall be performed at a meeting of the sub-committee unless at least one-third of its members are present, of which there shall be one representing the members and at least one building and other construction worker must be among the members represented.
(v) The term of any sub-committee except the sub-committee constituted for the short-term purpose shall be one year from the date of its constitution, but it shall continue to function until a new sub-committee is formed, but in any case, no sub-committee shall function beyond the period of two years from the date of its original formation.
(vi) The recommendations of each sub-committee shall be placed before the Board for its decision.
(i) Under sub-section (6) of Section 7 of the Code, the Board shall be responsible for-
(d) collection of contribution and other charges in the fund;
(e) performing the functions specified in and under the Code;
(f) the Board shall, from time to time, give such information to the Government as it wishes.
(ii) Notification of schemes by the Board stipulating procedural and other residual matters related to the facilities-
(b) application, procedure and format shall be made;
(i) The Board shall, with prior concurrence of the State Government appoint an officer of Indian Administrative Service (IAS)/ State Administrative Service (MCS) of selection grade/ an officer not below the rank of a Labour Commissioner/ an Officer from the Labour Commissionerate not below the rank of Deputy Secretary as Secretary of the Board.
(ii) The Board may appoint such other officers and employees, as it may consider necessary for the efficient discharge of its functions:
(16) Recruitment Procedure and Service Conditions of Officers and Staff of the Board.—
(1) pay such amount in connection with premium for Group Insurance Scheme of the beneficiaries;
1. Manner and time within which second appeal may be filed to the Employees’ Insurance Court by the Insured Person or the Corporation under clause (b) of sub-section (7) of Section 37.— The Insured Person or the Corporation may appeal to the Employee’s Insurance Court by presenting an application within ninety days of the date of communication of the decision of the Medical Board or of the Medical Appeal Tribunal to the Insured Person or the Corporation, as the case may be: Provided that the Employees’ Insurance Court may entertain an application after the period of ninety days, if it is satisfied that the appellant had sufficient reasons for not presenting the application within the said period.
1. Procedure to be followed by the Employees’ Insurance Court under sub-section (2) of Section 50.—
(1) Composition of the Court and place of sitting.—
(i) A court shall ordinarily consist of one judge: Provided that the Government may by notification in the Official Gazette appoint two or more judges to a court for any particular proceedings or class of proceedings for such period as may be specified in the notification;
(ii) Subject to the provision of sub-rule (3) of Rule 7, a court shall sit at such place or places and at such time as the Government may specify.
(2) Distribution of business where there are more Courts than one.— Where more than one Court is constituted for the same local area, the Government may, by a general or special order, distribute business among them.
(3) Fixing of time of sitting etc.—Where there is one Court for two or more local areas.—
(i) Where one Court is constituted for two or more local areas, the Court shall, subject to the approval of the Government, appoint the time at which the Court shall sit in respect of each local area or in respect of any class of proceedings under the Code.
(ii) A notice of the time appointed under sub-rule (1) shall be published in such manner as the Government may, from time to time, direct.
(i) Where more than one judge has been appointed to a Court, the Government shall specify their rank and precedence.
(ii) The senior judge for the time being shall, from time to time, make such arrangements, as he thinks fit, for the distribution of business of the Court among the judges thereof.
(iii) When two or more judges sitting together, differ on any question the opinion of the majority of such judges shall prevail, where there is no majority, the opinion of the senior most judge shall, unless the Government otherwise directs, prevail.
(5) Abolition, etc. of a Court.—The Government may, by notification in the Official Gazette abolish any Court or by a like notification alter the jurisdiction of any Court.

Conditions of Service of Judges etc.

(6) Appointment, salaries, allowances etc.—
(i) The Government may appoint a person qualified under Section 48 of the Code to be judge of the court.
(ii) A judge shall receive such salary and allowances as the Government may from time to time determine.
(iii) A judge shall receive dearness allowance, compensatory hill allowance, house rent allowance and other allowances at such rate and conditions as are applicable to officer of the government of a corresponding rant station at the same place.
(iv) A Judge shall be entitled to leave and leave salary under the leave rules which may from time to time be applicable to other Government servants of similar status and drawing similar emoluments.
(v) A Judge shall be entitled to travelling allowances for journeys performed on official business in accordance with the scale applicable to the class of officers to which in the opinion of the Government such judge belongs.
(vii) Notwithstanding, anything contained in sub-rule (2) to (5) the pay, allowances and other conditions of service of a Judge, if he is a person already in the service of the Government shall be such as the Government may by a general or special order, from time to time, determine. To be checked by Finance and Personnel Departments
(7) Appointment of other officers and subordinate staff.—
(i) The Government may appoint such ministerial officers and other subordinate staff as may be necessary for the exercise and, performance of the powers and duties conferred and imposed on a Court by or under the Code.
(ii) The ministerial officers and the subordinate staff of a Court shall exercise such powers and discharge such duties as the Judge, or, if there are more judges than one, the senior judge, may, subject to any order of the Government from time to time, direct.

Administrative Control and Court Seal

(8) Administrative control of the High Court.—All Courts shall be subject to the administrative control and superintendence of the High Court, and shall –
(i) keep such registers, books and accounts as the High Court may, from time to time, prescribe; and
(ii) comply with such requisitions as may, be made by the High Court or the Government for submission of service records, returns and statements in such forms and in such manner as the authority making the requisition directs.
(9) Seal.—A Court shall keep a seal of such size, dimensions and design as the Government may direct.

Procedure and Execution of orders

(10) Application.—
(i) Every proceeding under Section 49 shall be instituted by presenting an application to the Court.
(ii) Every application shall be verified in the same manner as a pleading in a Civil Court and shall be accompanied by two copies thereof.
(iii) An application shall be presented in Form I. It shall be duly stamped in accordance with these Rules, and shall contain the following particulars:-
(a) the name of the Court in which the application is brought;
(b) the full name including the father’s name, description including age, occupation and place of residence of the applicant;
(e) the facts constituting the cause of action and the date when it arose;
(g) particulars giving the address within the jurisdiction of the Court at which notice or summons may be served on the applicant; and
(iv) The application may be rejected if it is not in accordance with clause (iii) above.
(11) Production of documents.—
(ii) Any other document which any party desires to tender in evidence shall be produced at or before the first hearing.
(iii) Any document which is not produced at or within the time specified in clause (i) or (ii), as the case may be, shall not, without the permission of the Court, be admissible in evidence on behalf of the party who should have produced it.
(iv) All such documents shall be accompanied by an accurate list thereof prepared in the manner prescribed in Form II.
(v) Nothing in this Rule shall apply to any document which is produced for the purpose of cross-examining a witness or is handed to a witness to refresh his memory.
(13) Place of suing.—In cases not falling under sub-rule (2) and sub-rule (1) of Rule 7, a proceeding against any person shall be instituted in the Court within the local limits of whose jurisdiction:
(ii) any of the opposite parties, where there are more than one, at the time of the commencement of the proceeding, actually and voluntarily resides, or carries on business, or personally works for gain provided that in such case either the leave of the court is given, or the opposite parties who do not reside, or carry on business or personally work for gain as aforesaid, acquiesce in such institution; or
(14) Application presented to wrong Court.—
(3) The Court to whom an application is transferred under sub-rule (2) may continue the proceeding as if the previous proceeding or any part of it had been taken before it, if it is satisfied that the interests of the parties will not thereby be prejudiced.
(15) Issue of summons.—
(1) On receiving an application the Court shall, if the same has not been rejected under clause (iv) of sub-rule(10), within three days thereof, cause to be sent to the party from whom the applicant claims relief (hereinafter referred to as the ‘opposite party’), a summons in Form IV and Form V, as the case may be to appear and answer the application in a day, not later than fifteen days from the day of issue of such summons, to be specified therein : Provided that no such summons shall be issued when the opposite party has appeared at the presentation of the application and admitted the applicant’s claim.
(2) A copy of the application shall also be sent along with the summons under sub-rule (1).
(16) Serving of summons or notice.—
(1) A summons or notice may, on payment of the required fee, be sent by the Court by which it is issued either by registered post or in such other manner as the Court thinks fit.
(2) Where the Court is satisfied that there is reason to believe that the opposite party is avoiding service or that for any reason the summons or the notice cannot be served in the ordinary way, the Court shall order the summons or the notice to be served by affixing a copy thereof in some conspicuous place in the Court-house, and also upon some conspicuous part of the house in which the opposite party is known to have last resided or carried on business or personally worked for gain or in such other manner as the Court thinks fit and it shall be effectual as if it had been made on the opposite party personally.
(3) Where a summons or notice is served under sub-rule (2), the Court shall fix such time for the appearance of the opposite party as the circumstances of the case may require.
(17) Additional matters in the summons.— The Court shall determine at the time of issuing the summons, whether it shall be for the settlement of the issues only and/ or for the final disposal of the application and the summons shall contain a direction accordingly. The Court may also call upon the parties to produce upon that date any evidence which they wish to render.
(18) Proceedings involving disablement question.— If in any proceeding before the Court, any disablement question (As defined in Section 37 of the Code) arises and the decision of a Medical Board or a Medical Appeal Tribunal has not been obtained on the same and the decision of such questions is necessary for determination of the claim or question before the Court, that Court shall direct the Corporation to have the question decided as laid down in Section 37 and shall thereafter proceed with the determination of the claim or question before it in accordance with Section 49.
(19) Written statement.—
(i) The opposite party may, and, if so required by the Court, shall, at or before the first hearing or within such time as the Court may permit, present a written statement of his defence along with the documents on which he relies and an accurate list thereof in Form II.
(ii) Every such written statement shall be verified in the same manner as a pleading in a civil Court and shall be accompanied by two copies thereof.
(iii) In any written statement submitted under clause (i) the opposite party shall deal specifically with each allegation of fact alleged by the applicant, of which he admits or does not admit or denied the truth. The written statement must also contain all matters which show that the application is not maintainable and all such grounds of defence as, if not raised, would be likely to take the application as for instance, fraud, undue influence or coercion, release payment, performance of facts showing illegality of the transaction.
(20) Failure to present written statement called for by the Court.— Where any party from whom a written statement is required fails to present the same within the time prescribed by the Court may, pronounce judgement against him or make such order in relation to the proceeding as it thinks fit.
(21) Framing of issues.—
(i) At the first hearing of the application, after the summons has been issued, the Court shall, after considering the application and the written statement, if any, or after such examination of the parties or any person or any document as may appear necessary, ascertain upon what material proposition of fact or of law the parties are at variance, and shall thereupon proceed to frame and record the issues upon which the right decision appears to depend.
(ii) In recording the issues, the Court shall distinguish between those issue which in its opinion concern points of fact and those which concern points of law.
(iii) The Court may, in like manner, at any time before passing its final order add to, strike out from, or in any way amend, the issues on such terms as it may think fit.
(22) Order where parties are not at issue.—Where at any hearing of the case it appears that the parties are not at issue on any question of law or of fact, the Court may at once pronounce its final order.
(23) Appearance of parties and consequences of non-appearance.
(i) On the day fixed in the summons for the opposite party to appear and answer, the parties shall be in attendance at the Court in person or by their respective legal practitioners or any other person authorised under Section 51 and the application shall then be heard unless the hearing is adjourned by the Court.
(ii) When neither party appears when the application is called on for hearing, the Court may make an order that the application be dismissed.
(iii) Where the opposite party appears and the applicant does not appear when the application is called on for hearing, the Court shall make an order that the application be dismissed unless the opposite party admits the claim or part thereof, in which case the Court shall make an order against the opposite party upon such admission and where only part of the claim has been admitted, it shall dismiss the case so far as it relates to the remainder.
(iv) Where the applicant appears and the opposite party after receiving the summons fails to appear, when the application is called on for hearing the Court may proceed ex-parte.
(v) Where the application is wholly or partly dismissed under clause (ii) or (iii), the applicant may within thirty days of such dismissal apply in Form VI for an order to set the dismissal aside and the Court shall, if it is satisfied that he was prevented from appearing when the proceeding was called on for hearing due to any sufficient cause make an order setting aside the dismissal upon such terms as to costs or otherwise as it thinks fit and may proceed with the case or appoint a day for proceeding with the same : Provided that no order under this sub-rule shall be made in respect of an application which is dismissed under clause (iii) unless notice of the application has been served in Form VII on the opposite party.
(vi) In any application in which an ex-parte order has been passed against the opposite party, he may within thirty days from the date of such order apply in Form VI to the Court which passed the order, to set it aside and, if the Court is satisfied that he was prevented from appearing when the proceedings was called on for hearing due to any sufficient cause, it may, after serving notice thereof to the applicant in Form VII, make an order setting aside the order upon such terms as to costs or otherwise as it thinks fit and may proceed with the hearing of the case or appoint a day for proceeding with the same.
(24) Summoning of witness.—
(i) At any time after framing of the issues the Court may call upon the parties to produce their evidence in support of the issues.
(ii) The Court may, on the application of either party issue a summons in Form VIII to any witness directing him to attend or to produce any document.
(iii) The Court may, before summoning any witness on application under clause (ii), require that his reasonable expenses to be incurred in attending the Court be deposited with it.
(25) Grant of time and adjournment of hearing.—
(i) The Court may, if sufficient cause is shown, at any stage of the application, grant time to the parties or to any of them, and may, from time to time, adjourn the hearing of the application.

Provided that when the hearing of the evidence has once begun, the hearing of the application shall be continued from day to day until all the witnesses in attendance have been examined, unless the Court finds the adjournment of the hearing beyond the following day to be necessary for reasons to be recorded.

(i) On the day fixed for the hearing of the application or on any other day to which the hearing is adjourned, the party having the right to begin shall state his case and produce his evidence in support of the issues which he is bound to prove.
(ii) The other party shall then state his case and produce his evidence, (if any) and may then address the Court generally on the whole case.
(28) Method of recording evidence.— The evidence of each witness shall be taken down in writing by the Judge or where there is more than one Judge by the junior Judge, or at the dictation of any such Judge in the open Court in the language of the Court, not ordinarily in the form of question and answer but in that of a narrative, and, when completed, shall be read over or translated, where necessary, in the presence of such Judge, to the witness, and such Judge shall if necessary, correct the same, and shall sign it.
(30) Inspection by Court.—The Court may at any stage of a proceeding inspect any property or thing concerned over which any question may arise.
(31) Pronouncement or order.—The Court, after the application has been heard, shall pronounce its final order in the open Court, either at once or on some future day, of which due notice shall be given to the parties.
(32) Signing of order.—The final order shall be dated and signed in open Court at the time of pronouncing it and once signed, shall not afterwards be altered or added to, save in the case of clerical or arithmetical mistake arising from accidental slip or omission.
(33) Statement of decision on each issue.—In cases in which issues have been framed, the Court shall state its finding or decision, with the reason therefor, upon each separate issue, unless the finding upon any one or more of the issues is sufficient for the decision of the case.
(34) Compromise of suit.—Where it is proved to the satisfaction of the Court that a case had been adjusted wholly or in partly by any lawful agreement or compromise, or where the opposite party satisfied the applicant in respect of the whole or any part of the subject matter of the case, the Court shall order such agreement, compromise or satisfaction to be recorded, and shall pass final order in accordance therewith so far as it relates to the case.

Costs, Decree, etc.

(1) The costs of an incidental to the application shall be in the discretion of the Court, and the Court shall have full power to determine by whom or out of what property and to what extent such costs are to be paid, and to give all necessary direction for the purposes aforesaid. The fact that the Court has no jurisdiction to try the case shall be no bar to the exercise of such powers.
(2) Where the Court directs that any cost shall not follow the event, the Court shall state its reasons in writing.
(37) Contents of the decree.—
(1) A decree in Form IX shall be prepared in conformity with the order made by the Court. It shall contain the number of the application, the names and descriptions of the parties, and particulars of the claim, and shall specify clearly the relief granted or other determination of the proceeding.
(2) The decree shall also state the amount of costs incurred in the proceeding and by whom and in what proportion such costs are to be paid.
(3) The Court may direct that the cost payable to one party by the other shall be set off against any sum which is admitted or found to be due from the former to the latter.
(38) Certified copies of order, decree etc. to be furnished.—
(1) Certified copies of the final order, decree or any other order or matter on record shall be furnished to the parties on application to the Court and at their expenses.
(2) If any party requires copies of any order, decree or any other matter on record made by or furnished to the Court, as the case may be, to be supplied to him within forty-eight hours of the submission of an application thereof to the Court, he shall pay an additional fee of two rupees for each such copy.
(3) If any party applies for copies of any order, decree or any other matter on record made by or furnished to the Court, as the case may be, after the expiry of twelve months from the date of such making or furnishing as the case may be, he shall pay an additional searching fee of two rupees.

Execution

(39) Execution.—
(1) Any person in whose favour an order has been passed shall, within one year from the date of the order, apply in Form X to the Court which made the order for its execution.
(2) On such application being made, the Court shall send the same together with the necessary record to a Civil Court, of competent jurisdiction, for its execution and such Civil Court shall have the same power in executing such order as, if it had been passed by it.
(40) Communication of fact of execution or otherwise.— The Civil Court to which a decree is sent for execution shall certify to the Court which passed it the fact of such execution or where that Court fails to execute the same and the circumstances attending such failure.

Fees and costs

(41) Fees.
(1) The fee payable on an application in respect of any matter referred to in Section 49 shall be Ten rupees.
(2) The fee payable in respect of any other application except a written statement called for by the Court under these Rules shall be Five Rupees:
(3) The fee for copies of any document on record, or statement or order or decree shall be such as may, from time to time be determined by the Government.
(4) The fee for any authorisation for the appearance of any person under Section 79 on behalf of any of the parties in a case shall be Ten Rupees.
(5) The fee for filling certified copies of any document in a Court shall be Five Rupees.
(6) All fees referred to in this Rule shall be collected by means of Court-fee stamps used in ordinary Courts and no document which ought to bear stamps under these Rules shall be of any validity unless and unless until it is properly stamped : Provided that where any such document is through mistake or inadvertence received, filed or used in a Court without being properly stamped, the Court may, if it thinks fit, order that such document be stamped as it may direct and on such document being stamped accordingly the same and every proceeding relating thereto shall be as valid as it had been properly stamped in the first instance.
(7) No document requiring a stamp under this Rule shall be acted upon in any proceeding in a Court until the stamp has been cancelled.
(42) Payment of costs of services of summons, etc.—
(2) Any amount which is left over after meeting the expenses, if any, for which it was intended shall be returned by the Court to the party by whom or on whose behalf the amount was originally paid into the Court.
(3) The Court shall maintain proper accounts of the amount received and disbursed under sub-rule (1).
(43) Fees and costs of poor persons.— The Court may, whenever it thinks fit, receive and register proceedings instituted under the Code and applications made under these Rules, by persons who are paupers, and may issue summons or notice on behalf of such persons, without payment or on a part payment of the fees and costs mentioned under these Rules.
(44) In respect of matters relating to procedure or admission of evidence for which no specific provision is made in these Rules, the provision of the Code of Civil Procedure, 1908 (V of 1908), including the Rules made thereunder and the Bharatiya Sakshya Adhiniyan, 2023, shall so far as may be apply to proceedings under the Act.
(3) If the Court is satisfied that any matter arising out of any proceedings pending before it can be more conveniently dealt with by any other Employees’ Insurance Court in the same State, it may, subject to any rules made by the Government in this behalf, order such matter to be transferred to such other Court for disposal and shall forthwith transmit to such other Court the records connected with that matter.
1. Bank or other financial institution in which the gratuity shall be invested for the benefit of minor under the third proviso to sub-section (1) of Section 53.— In the case of nominee, or an heir, who is minor, the Competent authority shall invest the gratuity amount deposited with him for the benefit of such minor in term deposit with the State Bank of India or Nationalised Bank.
(i) In the case of an employee who is already in employment for a year or more on the date of commencement of these Rules but has not submitted the nomination, ordinarily, within ninety days from such date; and
(ii) in the case of an employee who has completed one year of service after the date of commencement of these Rules, ordinarily within thirty days of the completion of one year of service: Provided that nomination in Form-XI shall be accepted by the employer after the specified period, if filed and no nomination so accepted shall be invalid merely because it was filed after the specified period.
(2) Within thirty days of receipt of nomination in Form-XI under sub-rule (1), the employer shall get the service particulars of the employee, as mentioned in the form of nomination, verified with reference to the records of the establishment and return to the employee, after obtaining a receipt thereof, the duplicate copy of the nomination in Form-XI duly attested either by the employer or an officer authorised by him in this behalf as a token of recording of the nomination by the employer and the other copy of the nomination shall be retained.
(3) An employee who has no family at the time of making a nomination shall, within ninety days of acquiring a family, submit in the manner specified in sub-rule (1), a fresh nomination, as required under sub-section (4) of Section 55, in duplicate in Form-XI to the employer and thereafter the provisions of sub-rule (2) shall apply mutatis mutandis as if it was made under sub-rule (1).
(5) A nomination or a fresh nomination or a notice of modification of nomination shall be, signed by the employee or, if illiterate, shall bear his thumb impression in the presence of two witnesses, who shall also sign a declaration to that effect in the nomination, fresh nomination or a notice of modification of nomination, as the case may be, and shall be submitted by the employee electronically or by registered post acknowledgement due to the employer.
(6) A nomination or fresh nomination or notice of modification of nomination shall take effect from the date of receipt thereof by the employer.
(a) An employee who is eligible for payment of gratuity under the Code, or any person authorised, in writing, to act on his behalf, shall apply, ordinarily within thirty days from the date the gratuity became payable, in Form-XII to the employer: apply, ordinarily within thirty days from the date that gratuity became payable to him, in Form-XII to the employer: Provided that an application in plain paper with relevant particulars shall also be accepted. The employer may obtain such other particulars as may be deemed necessary by him.
(c) A legal heir of an employee who is eligible for payment of gratuity under the second proviso to sub-section (1) of Section 53 shall apply, ordinarily within one year from the date that gratuity became payable to him, in Form-XII to the employer.
(e) An application for payment of gratuity filed after the expiry of the periods specified in this Rule shall also be entertained by the employer, if the applicant adduces sufficient cause for the delay in preferring his claim, and no claim for gratuity under the Code shall be invalid merely because the claimant failed to present his application within the specified period. Any dispute in this regard shall be referred to the Competent authority for his decision.
(f) An application under this Rule shall be presented to the employer either electronically or by personal service or by registered post acknowledgement due.
(2) Notice for payment of gratuity.—
(i) if the claim is found admissible on verification, issue a notice in Form-XIII to the applicant employee, nominee or legal heir, as the case may be, specifying the amount of gratuity payable and fixing a date, not being later than the thirtieth day after the date of receipt of the application, for payment thereof, or
(ii) if the claim for gratuity is not found admissible, issue a notice in Form-XIII to the applicant employee, nominee or legal heir, as the case may be, specifying the reasons why the claim for gratuity is not considered admissible. In the case of denial of gratuity a copy of the notice shall be endorsed to the Competent authority. Explanation.- For the purpose of determination of gratuity under this Rule, it is clarified that-
(i) The exclusion from wage, as specified under sub-clause (a) and (b) of clause 88 of Section 2 shall also include any payment payable on an annual basis, that is linked to performance or productivity of an employee or of the establishment in which he is employed and is not part of the remuneration payable under the terms of employment: and
(ii) The following shall not form part of the wage-
(a) reimbursement of medical expenses:
(b) stock option benefit or cash equivalent of stock award;
(c)crèche allowance
(d) telephone and internet reimbursement; and
(e)value of meal vouchers
(b) In case payment of gratuity is due to be made in the employer’s office, the date fixed for the purpose in the notice in Form-XIII Provided that intimation about the details of payment shall also be given by the employer to the Competent authority of the area.
(4) Application to Competent authority for direction under clause (b) of sub-section (5) of Section 56.—
(i) refuses to accept a nomination under Rule 10 or to entertain an application sought to be filed under sub-rule (1), or Provided that the Competent authority may accept any application under this sub-rule, on sufficient cause being shown by the applicant, after the expiry of the specified period.
(d) After completion of hearing on the date fixed under clause (a), or after such further evidence, examination of documents, witnesses, hearing and inquiry, as may be deemed necessary, the Competent authority shall record his finding as to whether any amount is payable to the applicant under the Code. A copy of the finding shall be given to each of the parties.
(e) If the employer concerned fails to appear on the specified date of hearing after due serving of notice without sufficient cause, the Competent authority may proceed to hear and determine the application ex-parte. If the applicant fails to appear on the specified date of hearing without sufficient cause, the Competent authority may dismiss the application: Provided that an order under clause (e) of sub-rule (5) may, on good cause being shown within thirty days of the said order, be reviewed and the application re-heard after giving not less than fourteen days notice to the opposite party of the date fixed for re-hearing of the application.
(6) Place and time of hearing.— The sittings of the Competent authority shall be held at such times and at such places as he may fix and he shall inform the parties of the same in such manner as he thinks fit.
(7) Administration of oath.— The Competent authority may, at any stage of the proceedings before him, either upon or without an application by any of the parties involved in the proceedings before him, and on such terms as may appear just to the Competent authority, issue summons to any person in Form-XV either to give evidence or to produce documents or for both purposes on a specified date, time and place.
(9) Service of summons or notice.—
(b) Where there are numerous persons as parties to any proceeding before the Competent authority and such persons are members of any Trade Union or association or are represented by an authorised person, the serving of notice on the Secretary, or where there is no Secretary, on the principal officers of the Trade Union or association, or on the authorised person, shall be deemed to be notice served on such persons.
(10) Maintenance of records of cases by the Competent authority.
(c) Any record, other than a record of any order or direction, which is required by these Rules to be signed by the Competent authority, may be signed on behalf of and under the direction of the Competent authority by any subordinate officer appointed in writing for this purpose by the Competent authority.
(11) Direction for payment of gratuity.— If a finding is recorded under clause (d) of sub-rule (5) that the applicant is entitled to payment of gratuity under the Code, the Competent authority shall issue a notice to the employer concerned in Form-XVI electronically or by registered post acknowledgement due or in person specifying the amount payable and directing payment thereof to the applicant under intimation to the Competent authority within thirty days from the date of the receipt of the notice by the employer. A copy of the notice shall be endorsed to the applicant employee, nominee or legal heir, as the case may be.
(12) Appeal.—
(a) The Memorandum of appeal under sub-section (8) of Section 56 of the Code shall be submitted to the Appellate authority with a copy thereof to the opposite party and the Competent authority either through delivery in person or by registered post acknowledgement due or electronically.
(b) The Memorandum of appeal shall contain the facts of the case, the decision of the Competent authority, the grounds of appeal and the relief sought.
(d) On receipt of the copy of Memorandum of appeal, the Competent authority shall forward records of the case to the Appellate authority.
(e) Within fourteen days of the receipt of the copy of the Memorandum of appeal, the opposite party shall submit his comments of each paragraph of the memorandum with additional pleas, if any, to the Appellate authority with a copy to the appellant.
(f) The Appellate authority shall record its decision after giving the parties to the appeal a reasonable opportunity of being heard. A copy of the decision shall be given to the parties to the appeal electronically or by registered post or in person and a copy thereof shall be sent to the Competent authority returning his records of the case.
(g) The Competent authority shall, on receipt of the decision of the Appellate authority, make necessary entry in the records of the case maintained by him.
(h) On receipt of the decision of the Appellate authority, the Competent authority shall, if required under that decision, modify his direction for payment of gratuity and issue a notice to the employer concerned in Form-XVI specifying the modified amount payable and directing payment thereof to the applicant, under intimation to the Competent authority within fifteen days of the receipt of the notice by the employer. A copy of the notice shall be endorsed to the appellant employee, nominee or legal heir, as the case may be, and also to the Appellate authority.
(13) Application for recovery of gratuity.—

Where an employer fails to pay the gratuity due under the Code in accordance with the notice by the Competent authority under sub-rule (11) or sub-rule (12), as the case may be, the employee concerned, his nominee or legal heir, as the case may be, to whom the gratuity is payable may apply to the Competent authority in duplicate in Form XVII for recovery thereof under Section 129 of the Code. The Competent authority shall be an officer having experience in labour matters who shall be appointed by the State Government by notification.

CHAPTER V

MATERNITY BENEFIT

1. Authority to which an appeal may be preferred under sub-section (3) of Section 72.—
(1) Complaint under Section 72.—
(a) A complaint under sub-section (1) of Section 72 shall be made in writing in Form-XVIII as the case may be.
(b) When a complaint referred to in Section 72 is received by an Inspector-cum-Facilitator, he shall examine the relevant records maintained by the employer in this behalf, examine any person employed in the establishment for the purpose of the enquiry and take down necessary statement for the purpose of the enquiry and if he is satisfied that the maternity benefit or the amount has been improperly withheld he shall direct the employer to make the payment to the woman or to the person claiming the payment under Section 63, as the case may be, immediately or within a period not exceeding forty-five days. Provided that the time limit for disposal of complaint shall not exceed ninety days from the date of filing of complaint. In case of non-appearance by either of the parties, a maximum of three opportunities may be given before disposal of the complaint.
(2) Appeal under Section 72.—
(a) An appeal against the decision of the Inspector-cum-Facilitator under sub-section (2) of Section 72 shall be filed with the Competent authority.
(b) The aggrieved person shall prefer an appeal in writing to the prescribed Authority in Form-XIX and file other supporting documents.
(d) Taking into account the documents, the evidence produced before him and the facts presented to him or ascertained by him, the prescribed Authority shall give his decision within a period of ninety days from filing of the application before him. In case of non-appearance by either of the parties, a maximum of three opportunities may be given before disposal of the appeal.
(3) Authority to whom an appeal may be preferred: A person aggrieved by the order of the Inspector-cum-Facilitator under sub-section (2) of Section 72 may appeal to the Labour Commissioner, Meghalaya.

CHAPTER VI

(a) by the employer, on the ground that since the right to compensation was determined, the workmen’s wages have increased;
(b) by the workmen, on the ground that since the right to compensation was determined, his wages have diminished;
(2) Procedure on application for review.—If, on examining an application for review by an employer in which the reduction or discontinuance of half-monthly payments is sought, it appears to the Competent authority that there are reasonable grounds for believing that the employer has a right to such reduction or discontinuance, he may at any time issue an order after giving the employee likely to be affected thereby and opportunity of being heard for withholding the half monthly payments in whole or in part pending his decision on the application.
(3) Procedure on application for commutation.
(1) Where application is made to the Competent authority under Section 80 for redemption of a right to receive half-monthly payments by the payment of a lump-sum, the Competent authority shall form an estimate of the probable duration of the disablement, and a sum equivalent to the total of half-monthly payments would
(2) When, in any case to which clause (1) applies, the Competent authority is unable to form an approximate estimate of the probable duration of the disablement, he may from time to time postpone a decision on the application for a period not exceeding two months at any one time.
1. Classes of employers and the form of notice book under sub-section (4) of Section 82.—The appropriate government may require that any class of employers as may be prescribed by that government shall maintain at their premises at which employees are employed, a notice book of accidents, in Form –XX prescribed by that government, which shall be readily accessible at all reasonable time to any injured employee employed on the premises and to any person acting bonafide on his behalf.
(1) Workman not to be required to submit to medical examination, save in accordance with relevant Rules.—A workman who is required by sub-section (1) of Section 84 to submit himself for medical examination shall be bound to do so in accordance with the Rules contained in this part and not otherwise.
(3) Examination in other cases.—In cases to which sub-rule (2) does not apply, the employer may :-
(b) send to the workman any offer in writing to him to be examined free of charge by a qualified medical practitioner, in which case the workman shall submit himself for medical examination at the employer’s premises or at such other place in the vicinity as is so specified in such offer and at such time as is so specified : Provided that :-
(i) the time so specified shall not, save with the express consent of the workman, be between the hours of 7 p.m. and 6 a.m.; and
(ii) in case where the workman’s condition renders it impossible or inadvisable that he should leave the place where he is residing for the time being, he shall not be required to submit himself for medical examination save at such place.
(4) Restriction on number of examination.—A workman who is in receipt of a half-monthly payment shall not be required to submit himself for medical examination elsewhere than at the place where he is residing for the time being more than twice in the first month following the accident, or more than once in any subsequent month.
(ii) No woman shall be required to be medically examined by a male practitioner if she deposits a sum sufficient to cover the expenses of examination by a female practitioner.
1. The statement to be submitted by the employer in the prescribed form under sub-section (1) of Section 88.—
(i) The notice to be sent by a Competent authority under sub-section (1) of Section 88 of the Code shall be in Form XXI and shall be accompanied by a blank copy of Form XXII.
(ii) The statement to be submitted by an employer under Section 88 shall be in Form XXII
(iii) The report in respect of an accident under sub-section (1) of Section 88 may be sent to the authority to whom the notice of such accident is required to be given.
1. The manner of recording the memorandum in a register by the Competent authority under sub-section (1) of Section 89.—
(1) Form of memorandum.—Memorandum of agreement sent to the Competent authority under sub-section (1) of Section 89 shall, unless the Competent authority otherwise directs be in duplicate and shall be in as close conformity as the circumstances of the case admitted with Form XXIII or Form XXIV or Form XXV, as the case may be.
(2) Procedure where Competent authority does not consider that he should refuse to record memorandum.— Provided that the issue of a notice under sub-rule (1) shall not be deemed to prevent the Competent authority from refusing to record the Memorandum on the date so fixed even if no objection be made by any party concerned.
(3) Procedure where Competent authority considers he should refuse to record Memorandum.—
(i) If on receiving a Memorandum of agreement, the Competent authority considers that there are grounds for refusing to record the same, he shall fix a date for hearing the party or parties desiring the Memorandum to be recorded, and shall inform such party or parties and, if he thinks fit, any other party concerned, of the date so fixed and of the grounds on which he considers that the Memorandum should not be recorded.
(ii) If the parties to be informed are not present, a written notice shall be sent to them in Form XXVIII or Form XXIX, as the case may be, and the date fixed in such notice shall be not less than seven days after the date of issue of the same.
(4) Procedure on refusal to record Memorandum.—
(i) If in any case, the Competent authority refuses to record a Memorandum of agreement, he shall briefly record his reasons for such refusal.
(ii) If the Competent authority refuses to record a Memorandum of agreement, he shall not pass any order directing the payment of any sum or amount over and above the sum specified in the agreement, unless opportunity has been given to the party liable to pay such sum to show-cause why it should not be paid.
(iii) Where the agreement is for the redemption of half monthly payments by the payment of lump-sum, and the Competent authority considers that the Memorandum of agreement should not be recorded by reason of the inadequacy of the amount of such sum as fixed in the agreement, he shall record his estimate of the probable duration of the disablement of the workman. Signature of the Competent authority”
1. Experience and qualification for appointment as a Competent authority under sub-section (1) of Section 91.— Eligibility of the Competent authority-
(i) Member of State Judicial service who is serving for a period of not less than five years; or
(ii) Advocate with at least five years of practice; or
(iii) Gazetted officer with service not less than five years having educational qualifications and experience in personnel management, human resource development, Industrial relations and legal affairs; or
1. The manner of the notice under sub-section (1) and the manner of transmitting money under Section 92.—
(1) Transfer for report.-
(i) A Competent authority transferring any matter to another Competent authority for report in accordance with sub-section (2) of Section 92 shall, along with the documents referred to in that sub-section, transmit to such other Competent authority a concise statement, in the form of questions for answer, of the matter on which report is required.
(2) Transmission of money.-
1. The form, manner and fee for application for claim or settlement under sub-section (3) and Time limit for disposal of application and cost incidental to the proceedings under sub-section (4) of Section 93.—
(c) The Court may, whenever it finds either on applications of applicant or otherwise that the applicant is unable to pay the cost it may exempt the applicant from the payment of cost.
(ii) Any person who is not a party to the dispute, may get the certified copy of decision, decree or other documents except the However the Competent authority may extend the time period on appeal as per Section 5 of the Limitations Act, 1963 but not more than another three months.
(2) Applications.—Any application of the nature referred to in Section 93 may be sent to the Competent authority by registered post or may be presented to him or to any of his subordinates authorised by him in this behalf and, if so sent or presented, shall unless the Competent authority otherwise directs, be made in duplicate in the appropriate form, either in Form XXXI, Form XXXII or Form XXXIII, and shall be signed and verified by the applicant in the manner prescribed by Order VI Rule 15 of the Code of Civil Procedure 1908 (V of 1908).
(3) Production of documents.—
(i) When the application for relief is based upon a document, the document shall be appended to the application
(ii) Any other document which the applicant desires to tender in evidence shall be produced at or before the first hearing.
(iii) Any document which is not produced at or within the time specified in clause (i) or (ii) as the case may be, shall not, without the sanction of the Competent authority be received in evidence on behalf of the applicant.
(iv) Nothing in this Rule applies to any document which is produced for the purposes of cross-examining a witness or is handed to a witness to refresh his memory.
(4) Application presented to wrong Competent authority.—
(i) If it appears to the Competent authority on receiving the application that it should be presented to another Competent authority, he shall return it to the applicant after endorsing upon it the date of the presentation and return, the reason for returning it and the designation of the Competent authority to whom it should be presented.
(ii) If it appears to the Competent authority at any subsequent stage that an application should have been presented to another Competent authority, he shall send the application to the Competent authority empowered to deal with it and shall inform the applicant (and the opposite party) if he has received a copy of the application, accordingly.
(5) Examination of applicant.—
(i) On receiving the application of the nature referred to in Section 93, the Competent authority may examine the applicant on oath or may send the application to any officer authorised by the State Government in this behalf and direct such officer to examine the applicant and his witness and forward the record thereof to the Competent authority.
(6) Summary dismissal of application.—
(i) The Competent authority may, after considering application and the result of any examination of the applicant under sub-rule (5) summarily dismiss the application, if, for reasons to be recorded, he is of opinion that there are no sufficient grounds for proceeding thereon.
(7) Preliminary inquiry into application.— If the application is not dismissed under sub-rule (6), the Competent authority may, for reasons to be recorded, call upon the applicant to produce evidence in support of the application before calling upon any other party, and if upon considering such evidence the Competent authority is of opinion that there is no case for the relief claimed, he may dismiss the application with a brief statement of his reasons for doing so.
(i) The opposite party may, and if so required by the Competent authority, shall, at or before the first hearing or within such time as the Competent authority may permit, file a written statement dealing with the claim raised in the application, and any such written statement shall form part of the record.
(ii) If the opposite party contests the claim, the Competent authority may, and, if no written statement has been filed, shall proceed to examine him upon the claim, and shall reduce the result of the examination to writing.
(10) Framing of issues.—
(i) After considering the written statement and the result of any examination of the parties, the Competent authority shall ascertain upon what material propositions of fact or of law the parties are at variance, and shall thereupon proceed to frame and record the issues upon which the right decision of the case appears to him to depend.
(ii) In recording the issues, the Competent authority shall distinguish between those issues which in his opinion concern points of fact and those which concern points of law.
(i) The Competent authority in passing orders, shall record concisely a judgement, and his finding on each of the issues framed and his reasons for such finding.
(ii) The Competent authority, at the time of signing and dating his judgement, shall pronounce his decision, and thereafter no addition or alteration shall be made to the judgement other than the correction of a clerical or arithmetical mistake arising from any accidental slip or omission.
(14) Summoning of witness.—If an application is presented by any party to the proceedings for the citation of witnesses, the Competent authority shall on payment of the prescribed expenses issue summons for the appearance of such witnesses, unless he considers that their appearance is not necessary for the decision of the case. Provided that the Competent authority shall not enter any premises of any industrial establishment except during the ordinary working hours of that establishment save with the permission of the employer or of some person directly responsible to him for the management of the establishment.
(16) Procedure in connection with local inspection.—
(i) If the Competent authority proposes to conduct a local inspection with a view to examining on the spot the circumstances in which an accident took place, he shall give the parties or their representative notice of his intention to conduct such inspection, unless in his opinion, the urgency of the case renders the giving of such notice impracticable.
(ii) Such notice may be given orally or in writing, and, in the case of an employer may be given to any person upon whom notice of a claim can be served under sub-section (2) of Section 88, or to the representatives of any such person.
(iii) Any party, or the representative of any party, may accompany the Competent authority at a local inspection.
(iv) The Competent authority, after making local inspection, shall note briefly in a Memorandum any facts observed, and shall show the memorandum to any party who desires to see the same, and, on payment of the prescribed fees, shall supply each party with a copy thereof.
(v) The Memorandum shall form part of the record. case direct that the parties be furnished with the relevant part of such statement for the purpose of examining or cross-examining the witness.
(v) Any statement or part of a statement with is furnished to the parties under clause (iv) shall be incorporated in the record.
(ii) If any person served with a notice under clause (i) desires to contest the applicant’s claim for compensation, or the opposite party’s claim to be indemnified, he shall appear before the Competent authority on the date fixed for the hearing of the case or on any date to which the case may be adjourned and if he so appears, shall have all the rights of a party to the proceedings; and in default if so appearing he shall be deemed to admit the validity of any award made against the opposite party and to admit its own liability to indemnify the opposite party for any compensation recovered from him :
(iii) If any person served with a notice under clause (i), whether or not he desires to contest the applicant’s claim for compensation or the opposite party’s claim to be indemnified, claims that being a contractor he is himself a principal and is entitled to be indemnified by a person standing to him in the relation of a contractor from whom the workman could have recovered compensation he shall, on or before the date fixed in the notice under clause (i) present a notice of such claim to the Competent authority accompanied by the prescribed fee and the Competent authority shall thereupon issue notice to such person in Form XXXV.
(iv) If any person served with a notice under clause (iii) desires to contest the applicant’s claim for compensation, or the claim under clause (iii) to be indemnified he shall appear before the Competent authority on the date fixed in the notice in Form XXXV or on any date to which the case may be adjourned and if he so appears, shall have all the rights of a party to the proceedings in default of so appearing he shall be deemed to admit the validity of any award made against the original opposite party or the person served with a notice under clause (iii) and to admit his own liability to indemnify the party against whom such award is made for any compensation recovered from him: Provided that, if any person, so served appears subsequently and satisfies the Competent authority that he was prevented by any sufficient cause from appearing, the Competent authority shall, after giving notice to all parties on the record, hear such person, and may set aside or vary any award made against such person under this Rule upon such terms as may be just.
(v) In any proceeding in which a notice has been served on any person under clause (i) or clause (iii), the Competent authority shall, if he awards compensation, record in his judgement a finding in respect of each of such persons whether he is or is not liable to indemnify any of the opposite parties, and shall specify the party, if any, whom he is liable to indemnify.
(20) Procedure in connected cases.—
(i) Where two or more cases pending before a Competent authority arise out of the same accident, and any issue involved is common to two or more such cases, such cases may, so far as the evidence bearing on such issue is concerned, be heard simultaneously.
(ii) Where action is taken under clause (i), the evidence bearing on the common issue or issues shall be recorded on the record of one case, and the Competent authority shall certify under his hand on the records of any such other case, the extent to which the evidence so recorded applied to such other case, and the fact that the parties to such other case had the opportunity of being present, and, if they were present of cross-examining the witnesses. Provided that :-
(a) For the purpose of facilitating the application of the said provisions, the Competent authority may construct them with such alterations not affecting the substantive as may be necessary or proper to adapt them to the matter before him;
(b) The Competent authority may, for sufficient reasons, proceed otherwise than in accordance with the said provisions, if he is satisfied that the interests of the parties will not thereby be prejudiced.
(22) Provisions regarding signature of forms.—Any form, other than a receipt for compensation, which is by these Rules required to be signed by a Competent authority may be signed under his direction and on his behalf by any officer subordinate to him appointed by him in writing for this purpose.
(23) Apportionment of compensation among dependants.—The relevant provisions of this part shall as far as may be possible, apply in case of any
(25) Exemption from payment of costs.—If the Competent authority is satisfied that the applicant is unable, by reason of poverty, to pay the prescribed fees, he may remit any or all of such fees. If the case is decided in favour of the applicant, the prescribed fees which, they had not been remitted, would have been due to be paid, may be added to the cost of the case and recovered in such manner as the Competent authority in his order regarding costs may direct.

SOCIAL SECURITY AND CESS IN RESPECT OF BUILDING AND

OTHER CONSTRUCTION WORKERS

24. Time limit to pay the amount of cess and the rate of interest in case of delayed payment of cess under Section 101 of the Code.—The cess levied under sub-section (1) of section 100 shall be paid by an employer within thirty days from the date of issue of the assessment order, or within 30 (thirty) days of the completion of the construction project, whichever is earlier and such employer shall be liable to pay interest on the amount of cess, to be paid, at the rate of one per cent., for every month from the date on which such payment fall due till such amount is actually paid.
1. Fees for appeal under sub-section (2) of Section 105.—Such appeal, inter-alia, shall be accompanied with a non-refundable fee equivalent to half percent, but not exceeding Rupees twenty five thousand of the amount in dispute or penalty or both, as the case may be, under such appeal; which shall be deposited in Labour Department-Head of Account-0230 in Treasury of the Meghalaya State Government.
1. Conditions to acquire, hold, sell or otherwise transfer any movable or immovable property under sub-section (1), conditions to invest moneys, re-invest or realise investments under sub-section (2), terms to raise loans and take measures for discharging such loans under sub-section (3) and terms to constitute for the benefit of officers and staff or any class of them, provident or other benefit funds under sub-section (4) of Section 120.—
(1) The Board may, as soon as may be after the coming into force of these Rules constitute a fund to be called the Meghalaya Social Security Fund in accordance with the provision of the Code and these rules. The fund shall be vested in and be administered by the Board.
(3) According to sub section (3) of Section 120, the Board may receive Loan/ fund in advance from the State Government and return according to terms and condition for the same.
(ii) the decree obtained by State Social Security Board could not be executed successfully for want of sufficient assets of the defaulting employer; or
1. Form and manner of maintenance of records and registers under clause (a) (b) and (d) of Section 123.—
(1) Register of Women Employees.—
(a) The employer of every establishment in which women are employed shall prepare and maintain a register of women employees in Form XXXVI electronically or in hard copy and shall enter therein particulars of all women workers in the establishment.
(2) Records.—Records kept under the provisions of Chapter V of the Code and the Rules framed there under shall be preserved for a period of 5 (five) years from the date of their preparation.
(3) Annual Returns.—
(a) The employer to whom the provisions of Chapter V of the Code applies, on or before the 1st day of February in each year, upload a unified annual return in Form-XXXVII online on the web portal of the Central Government in the Ministry of Labour and Employment, giving information as to the particulars specified, in respect of the preceding year: Provided that during inspection, the Inspector-cum-Facilitator may require the production of accounts, books, register and other documents maintained in electronic form or otherwise. Explanation.- For the purposes of this sub-rule, the expression “electronic form” shall have the same meaning as assigned to it in clause (r) of Section 2 of the Information Technology Act, 2000 (21 of 2000).
(b) If the employer to whom the Code applies sells, abandons or discontinues the working of the establishment, then, he shall, within one month of the date of such sale or abandonment or four months of the date of such discontinuance, as the case may be, upload online, on the web portal of the Central Government in the Ministry of Labour and Employment, a further unified return in Form XXXVII referred to in clause (a) in respect of the period between the end of the preceding year and the date of the sale, abandonment or discontinuance.
(4) Display of notice.-The employer shall display conspicuously a notice at or near the main entrance of the establishment in bold letters in English, Khasi, Garo or Hindi specifying the name of the officer with designation authorised by the employer to receive on his behalf, notice under the Code or the Rules made therein.

OFFENCES AND PENALTIES

1. Manner of compounding of offences by the authorised officer specified under sub-section (1) of Section 138 and the form and manner of making application for the compounding of an offence under sub-section (4) of Section 138.—
(1) The officer authorized by the State Government by notification for the purposes of compounding of offences under sub-section (1) of Section 138 shall issue electronically a compounding notice in Form-XXXVIII for the offences which are compoundable under Section 138.
(a) For the compounding of an offence after the institution of prosecution in a competent court in respect therefore, the provisions of sub-section (6) of Section 138 of the Code shall apply.
(b) The relevant provisions of the Bharatiya Nagarik Suraksha Sanhita, 2023 shall apply to such compositions.

CHAPTER XI

EMPLOYMENT INFORMATION AND MONITORING

(1) Reporting of Vacancies to Career Centre:-
(a) The employer in every establishment in public sector in the area shall, before filling up any vacancy in any employment in that establishment, report that vacancy or cause to be reported to such Career Centre, as may be specified in the notification by the State Government.
(c) The State Government shall provide for mechanism (including digital) for receipt of vacancies reported by the employers. Career Centre to which the vacancies are reported, would provide a unique vacancy reporting number for the vacancy reported and convey it to the employer in writing, through email or digitally or through any other such media immediately but in any case not later than three working days from the date of receipt of reporting of vacancies. Explanation: (1)Establishment in “public sector” means an establishment owned, controlled or managed by –
(i) the Government or a Department of the Government;
(ii) a Government company as defined in clause (45) of Section 2 of the Companies Act, 2013 (No. 18 of 2013);
(iii) a corporation (including a co-operative society) or an autonomous organization or an authority or a body established by or under a Central or State Act, which is owned, controlled or managed by the Government.
(c) Any change in the particulars already furnished to the Career Centre under clause (a) of sub-rule (3), shall be reported in writing or through official email or digitally as the case may be, to the specified Career Centre.
(5) Maintenance of records:
(i) total number of employees (regular, contractual or fixed term employment) on the 31st March of every year;
(ii) persons recruited during the year ending on the 31st March;
(iii) occupational details of its employees on the 31st March of every year;
(iv) vacancies for which suitable candidates were not available during the year ending on the 31st March; and
(v) approximate number of vacancies likely to occur during the next financial year.
(ii) The persons recruited during the year ending on the 31st March;
(iv) The vacancies for which suitable candidates were not available during the year ending on the 31st March; and
(v) The approximate number of vacancies likely to occur during the next financial year.
(6) Submission of returns: An employer shall furnish to the concerned Career Centre (Regional) yearly returns in form EIR (Employment Information Return) as given at Form-XXXX. Yearly returns shall be furnished manually or, electronically, or digitally, as the case may be, as specified by the respective State Government in notification, within thirty days of the due date namely 31st March of the year.
(7) Declaration of Executive Officer:
(8) Levy of penalty under the Chapter XIII of the Code: The Director of Employment or an officer of equivalent or above rank, controlling the work of Career Centres (Regional) of the respective State shall be the Competent authority to approve institution or sanction the institution of levy of penalty for an offence under the Code as mentioned in Section 133.
(9) Issue of guidelines: For implementation of provisions of Code on Social Security, 2020 relating to Chapter XIII and Rules thereof, the Central Government may issue detailed guidelines which may be supplemented further by the respective State Government as per local needs.
(1) There shall be established by the State Government a Social Security Fund for the welfare of the unorganized workers in which there shall be credited the amount received from :-
(i) wholly funded by the Central Government; or
(ii) partly funded by the Central Government and partly funded by State Government;
(iii) partly funded through contributions collected from the beneficiaries of the schemes or the employers as may be specified in the schemes by the Central Government;
(iv) funded from any source including corporate social responsibility fund within the meaning of the Companies Act, 2013 (18 of 2013) or any other sources as may be specify in the scheme;
(v) any grant or loan received from the Central Government;
(vii) other sources notified by the State Government. The State Government may seek financial assistance from the Central Government for the schemes framed by it.
(2) The schemes will be prepared for the unorganised worker registered as a beneficiary and its family by the Unorganized Workers Social Security Board with the prior approval of the State Government and the funds will be utilised under the notified schemes.
1. Conditions which the exempted establishment or the class of establishments or an employee or class of employees, as the case may be, shall comply with after such exemption under sub-section (2) of Section 143.—
(1) The establishment to which exemption has been granted from the provision of Chapter IV of the Code:
(a) shall maintain such records regarding the exempted employees and submit such returns and other information to the Corporation as may be specified by the Central Government in the Regulations; and
(b) in case of change of legal status of an establishment which has been granted exemption under Section 143 of the Code, due to merger, demerger, acquisition, sale, amalgamation, formation into a subsidiary, whether wholly owned or not, etc. the exemption shall be deemed to be cancelled and the establishment shall be required to apply afresh for exemption, to the appropriate Government. (2) The Board of Trustees shall consist of such equal number of representatives of the employers and employees, as may be specified in the provident fund scheme or the pension scheme, as the case may be.

(3) The employer of such exempted establishment shall be the Chairperson of the Board of Trustees and the Chairperson may exercise a casting vote or in an event of equality of votes. However, arm’s length principles shall be maintained by the Chairperson in all meetings of the Board of Trustees.

(a) The interpretation of any provision of this Rule, such matter shall be referred to the State Government; and
(b) Any clarifications on the grant of such exemption which does not relate to this Rule, shall be referred to the Regional Provident Fund Commissioner or any other officer of the Employees’ Provident Fund Organization authorized by him;
1. Supersession.—In exercise of the powers conferred by sub-section (1) of Section 154 read with sub-section (2) thereof, and sub-section (1) of Section 155 read with sub-section (2) thereof, of the Code on Social Security, 2020, the Code on Social SecurityMeghalaya Rules, 2024 are in supersession of :-
(i) The Assam Maternity Benefit Rules, 1965 as (Adapted from Assam) vide the Meghalaya Adaptation of Law and Order (No.1) 1974,
(iii) The Building and Other Construction Workers (Regulation of employment and conditions of Service) Rules, 2008 : Provided that the said supersession shall not affect.-
(a) the previous operation of the said Rules or anything duly done or suffered thereunder, or
(b) affect any right, liability or obligation acquired, accrued or incurred under the said Rules. In the Employers Insurance Court Act …………………… A B (add description and residence) ………………………………………… Applicant C D (add description and residence) ............................................. Opposite party. Other particulars of the application specified in rule 13 ..................................... Date .................................. Date ........................................ ............................................................................. Signature of the applicant List of documents produced by applicant/ Opposite party (Title), eg. Description, Subject, Name of the court, no. etc. | No. | Description of document | The date which the document bears | Signature of the party or pleader or any authorized representative. | | --- | --- | --- | --- | | (1) | (2) | (3) | (4) | | | | | | | | | | | (See Sub rule (12) of Rule 7) Register of Proceedings Employees’ Insurance Court at …………………… Register of Proceedings in the year 20 …………… | Date of presentation of application | No. of Proceedings | Name | Application description | Place of residence | | --- | --- | --- | --- | --- | | 1 | 2 | 3 | 4 | 5 | | | | | | | | Name | Opposite party Description | Place of residence | Particulars | Claim Amount of Value, if any | When the cause of action arise | | --- | --- | --- | --- | --- | --- | | 6 | 7 | 8 | 9 | 10 | 11 | | | | | | | |

| Day for the parties to appear | Appearance applicant | Opposite party | Date | Final Order For whom | For what of amount | | --- | --- | --- | --- | --- | --- | | 12 | 13 | 14 | 15 | 16 | 17 | | | | | | | | | Appeal | | | | Execution | | | Other | | --- | --- | --- | --- | --- | --- | --- | --- | | Date of description of appeal, if any | Judgement of appeal | Date of application | Against whom | For what & amount of money | Amount of cost | Date of order transferring to another Civil Court of ......at | Remark if any | | 18 | 19 | 20 | 21 | 22 | 23 | 24 | 25 | | | | | | | | | |

FORM – IV

(See Sub rule (15) of Rule 7) Summons for disposal of proceedings (Title) ............................................................................... (Name, description and place of residence). Whereas …………………… Has instituted proceeding against you for …………………… . You are hereby summoned to appear in this Court in person or by authorized agent duly instructed and able to answer all material questions relating to the case or who shall be accompanied by some person able to answer all such questions at …………………… O’ clock in the …………………… Noon on the …………………… Day of …………………… 20, to answer the claim, and the day fixed for your appearance is appointed for the final disposal of the proceedings, you must be prepared to produce on that day all the witnesses, upon whose evidence and all the documents, upon which you intend to rely in support of your defence. Taken notice, that, in default of your appearance on the above mentioned, the case will be heard and decided in your absence. Given under my hand and the seal of the Court, on this ………… Day of ………………… 20. Notice 1. – If you apprehend that your witnesses will not attend of their own accord, you can have a summons from this Court to compel the attendance of any witness to produce, on applying to the Court and on depositing the necessary expenses. 2. If you admit the claim, you should pay the money into Court together with the cost of the proceedings, to avoid execution of the decree which may be passed against you in person or property or both.

FORM – V

Summons for Settlement of issues

To, ............................................................................... (Name, description and place of residence). Take notice that, in default of your appearance on the above mentioned, the case will be heard and decided in your absence. Given under my hand and the seal of the Court on this ........... day of ....................... 20. Court Notice 1. – If you apprehend that your witnesses will not attend of their own accord, you can have a summons from this Court to compel the attendance of any witness and production of any document that you have a right to call on the witness to produce, on applying to the Court and only depositing the necessary expenses.

FORM – VI

............................................................................. Signature of the applicant The statement of facts contained in the application is, to the best of my knowledge and belief, true and correct. Date ................................ Place ................................ ................................ Signature

(See Sub rule (23) of Rule 7)

Central Form (Title) To, Given under my hand and the seal of the Court on this ………… day of ………… 20.

COURT

Whereas, your attendance is required to …………………… on behalf of the …………………… in the above proceedings, you are hereby required (personally) to appear before this Court on the …………………… Day of …………………… 20 at O’ clock in the …………………… Noon and to bring with you (or to send to this …………………… Court) …………………… A sum of Rs.…………………as your travelling and the other expenses and subsistence allowance for one day is deposited with this Court and will be tendered to you on the day you appear before the Court. If you fail to comply with this order without lawful excuse, you will be subject to the consequence of non-attendance laid down in rule 12 of order XVI of the Code of Civil Procedure, 1908 (V of 1908).

Notice 1. – If you are summoned only to produce a document and not to give evidence, you shall be deemed to have complied with the summons if you cause such document to be produced in this Court on the day and hour aforesaid. Claim for relief

Costs of Suits

| Rs. Paise | Rs. Paise | | --- | --- | | Stamp for application | Stamp for power | | Stamp for power | Stamp for written statement | | Stamp for exhibits | Pleader’s fee | | Pleader’s fee | Subsistence for witness | | Subsistence for witness | Service of summons and Notices | | Competent authority’s fee | Competent authority’s fee | | Service of summons and Notices | | | Total ............... | Total ............... |

FORM – X

(See Sub rule (39) of Rule 7)

Application for the Execution of Decree

In the Court of …………. Decree Holder, hereby apply for execution of the decree herein below set forth. | Number of Proceedings | Name/s of Party/ Parties | Date of decree | Whether any appeal preferred from decree | Payment of adjustment made, if any | | --- | --- | --- | --- | --- | | 1 | 2 | 3 | 4 | 5 | | | A.B. Opposite party | | | | | Previous application, if any with date and result | Amount with interest due upon the decree or other relief granted thereby together with particulars of any cross decree | Amount of costs if any awarded | Against whom to be executed | | --- | --- | --- | --- | | 6 | 7 | 8 | 9 | | | | As awarded RS ...... P ....... Decree ....... Subsequently incurred ... Total ...... | Against the opposite party C.D. | | Mode in which the assistance of the Court is required | I pray that the total amount of Rs. ............. (together with interest on the principal sum unto date of payment) and the cost of taking out this execution be realized by attachment and sale of the opposite party's movable property as per annexed list and paid to me. | | --- | --- | | 9 | 10 | | | (When attachment and sale of immovable property sought) I pray that the total amount of Rs. ............. (together with the interest on principal sum up to date of payment) and the cost of taking out this execution be realised by attachment and sale of the opposite party's movable property specified at the foot of this application and paid to me | I, …………… Declare that, what is stated herein, is true to the best of my knowledge and belief. Date the …………… Day of 20. Signature.................. Decree holder

FORM-XI

[See sub rule (1), (2), (3) and (4) of Rule 10] Nomination/ Fresh Nomination/Modification of Nomination (Strike out the words not applicable) I, Shri/ Shrimati/ Kumari ……………………………… (Full Name) whose particulars are given in the statement below, hereby nominate the person(s) mentioned below/ have acquired a family within the meaning of clause (33) of Section 2 of the Code on Social Security, 2020 with effect from the ………………………… (date here) in the manner indicated below and therefore nominate afresh the person(s) mentioned below to receive the gratuity payable after my death as also the gratuity standing to my credit in the event of my death before that amount has become payable or having become payable has not been paid and direct that the said amount of gratuity shall be paid in proportion indicated against the name(s) of the nominee(s). or I, Shri/ Shrimati/ Kumari ............................ (Full Name) whose particulars are given in the statement below, hereby give notice that the nomination filled by me on date .................. and recorded under your reference no ................dated ................ shall stand modified in the following manner- Strike out unnecessary portion.

2. I, hereby, certify that the person(s) mentioned is/are a member(s) of my family within the meaning of clause (33) of section 2 of the Code on Social Security, 2020.
1. I, hereby, declare that I have no family within the meaning of clause (33) of section 2 of the Code on Social Security, 2020.
(b) My husband's father/mother/parents is/are not dependent on my husband.
1. I have excluded my husband from my family by a notice dated the .................. to the Competent authority in terms of clause (33) of section 2 of the Code on Social Security, 2020. | S.No | Full Name with full address of nominee(s) | Relationship with the employee | Age of nominee | Proportion by which the gratuity will be shared | | --- | --- | --- | --- | --- | | 1. 2. 3. So on | | | | |

Manner of acquiring a "Family"

1. Sex:
1. Religion:
1. Permanent address: Village ……………………………… Thana ……………………………… Sub- division ……………………………… Post-Office ……………………………… Pin-Code ................ District ..................... State ........................................ E-mail ID ........................................... Mobile Number ........................................... Place: Date: Signature/Thumb-impression of the Employee

Certificate by the Employer

Certified that the particulars of the above nomination have been verified and recorded in this establishment. Date: Name and address of the establishment or rubber stamp thereof

Acknowledgement by the Employee

Received the duplicate copy of nomination in Form-XI filed by me and duly certified by the employer. Date: ........................................................................ Signature of the Employee

FORM-XII

[See sub rule(1) of Rule 11] Application for Gratuity by an Employee/Nominee/Legal Heir (Strike out the words not applicable) Sir/Madam, I, ……………………………………(name of employee/nominee/legal heir) /nominee of late …………………………………… (Name of the employee)/ as a legal heir of late …………………………………… (Name of the employee), beg to apply for payment of gratuity to which I am entitled under sub- section (1) of Section 53 of the Code on Social Security, 2020 on account of-

(a) my superannuation/retirement/resignation after completion of not less than five years of continuous service/total disability due to accident/total disability due to disease/ on termination of contract period under fixed term employment with effect from the ....................or (b)death of the aforesaid employee while in service/ superannuation on ………….aftercompletion of ………… years of service/total disablement of the aforesaid employee due to accident or disease while in service with effect from the ………… or;
(c) death of aforesaid employee of your establishment while in service/superannuation on ……………………(date) without making any nomination after completion of ……………………years of service/total disablement of the aforesaid employee due to accident or disease while in service with effect from …………………… Necessary particulars relating to my appointment are given in the statement below.
1. Name of employee, in full, (if, the gratuity is claimed by an employee)
a. Marital status of employee(unmarried/married/ widow/widower)
b. Full address of employee
c. Relationship of nominee/legal heir with the employee
d. Full address of nominee/legal heir
1. Date of appointment.
1. Date and cause of termination of service
1. Date of Death Place: Date:

FORM-XIII

[See sub rule (2) of Rule 11]

Notice for Payment/Rejecting claim of Gratuity

(Strike out the words not applicable) (Name and address of the applicant employee/nominee legal heir) You are hereby informed that,

(a) as required under sub-clause (ii) of clause (a) of sub-rule (2) of Rule 11 of the Code on Social Security Meghalaya Rules, 2024, that your claim for payments of gratuity as indicated on your application in Form-II under the said rules is not admissible for the reasons stated below:
(b) *as required under sub-clause (i) of clause (a) of sub-rule (2) of Rule 11, the Code on Social Security Meghalaya Rules, 2024 that a sum of Rs..............(Rupees..............) is payable to you as gratuity/as your share of gratuity in terms of nomination made by ...................On...................and ................... recorded in this establishment.
2.*Please call at ...................................On ...................................(Here specify place) ...................................(date) at ...................................(time) for collecting your payment of gratuity crossed cheque.
1. Amount payable shall be sent to you through demand draft or shall be credited in your bank account as desired by you.
1. Brief statement of calculation
(a) Date of appointment.
(b)Date of termination/ superannuation/ resignation/disabledment/ death.
(c)Total period of service of the employee concerned:................years .................... months.
(d) Wages last drawn:
(e)Proportion of the admissible gratuity payable in terms of nomination/ as a legal heir:
(f) Amount payable: strike out para, if not applicable Place: Signature of the Employer/authorised officer. Name or description of establishment or rubber stamp thereof. Copy to: The Competent authority in case of denial of gratuity.

FORM-XIV

[See sub-rule (4) of Rule 11]

Application for Direction before the Competent authority for Gratuity under Chapter V of the Social Security Code, 2020

Application No. Date AND (Full name of the employer concerned with full address) The applicant is an employee of the above-mentioned employer/a nominee of late .......................an employee of the abovementioned employer/a legal heir of late .......................and employee of the above-mentioned employer and is entitled to payment of gratuity under Section 53 of the Code on Social Security, 2020 on account of his own/ aforesaid employee's superannuation on .......................(date) /his own retirement/ aforesaid employees' resignation on .......................(date)completion of ....................... years of continuous service/his own/aforesaid employees' total disablement with effect from....................... (date)due to accident/disease death of aforesaid employee on ....................... 2. The applicant submitted an application under the Code on Social SecurityMeghalayaRules,2024on the....................but the above mentioned employer refused to entertain it/issued a notice dated the.....................under clause....................of sub-rule of rule .....................offering an amount of gratuity which is less than my due/issued a notice dated.....................the under clause....................of sub-rule....................of rule.....................rejecting my eligibility to payment of gratuity. The duplicate copy of the said notice is enclosed. 3. The applicant submits that there is a dispute on the matter (specify the dispute). 5. The applicant declares that the particulars furnished in the annexure hereto are true and correct to the best of his knowledge and belief. Date: Signature/Thumb impression of the applicant.

ANNEXURE

1. Full Name of applicant with full address
1. Basis of claim(Death/ Superannuation/ Retirement/ Resignation/ Disability of Employee/Completion of contract period under Fixed Term Employment)
1. Name and address in full of the employee
1. Marital status of the employee(unmarried/married/widow/widower)
1. Name and full address of the employer
1. Department/Branch/Section where the employee was last employed (if known)
1. Post held by the employee with Ticket or Sl. No., if any (if known)
1. Date of appointment of the employee (if known)
1. Date and cause of termination of service of the employee (Superannuation / retirement / resignation/disability / death/ Completion of contract period under Fixed Term Employment)
1. Total period of service by the employee
1. If the employee is dead, date and cause thereof
1. Evidence/witness in support of death of the employee
1. If a nominee, no. and date of recording of nomination with the employer
1. Evidence/witness in support of being a legal heir if a legal heir
1. Total gratuity payable to the employee (if known)
1. Percentage of gratuity payable to the applicant as nominee/legal heir
1. Amount of gratuity claimed by the applicant Place: Date: Signature/Thumb-impression of the applicant

FORM- XV

[(See Sub rule (5) and (8) of Rule 11)]

Notice for Appearance before the Competent

Authority/Summon (Strike out the words not applicable) To,

(Name and address of the employer/applicant) Whereas, Shri…………………………… an employee under you/anominee(s)/ legal heir(s)of Shri ……………………………… An employee under the above-mentioned employer,has/have filed an application under the Code on Social Security Meghalaya Rules, 2024 alleging that--- (A copy of the said application is enclosed, if summon is issued then copy of application is not required) Now, therefore, you are hereby called -upon/summoned to appear before the Competent authority at ............................................. (place)either personally or through a person duly authorized in this behalf for the purpose of answering all material questions relating to the application on the ......day of .........20......at ............'O' clock in the forenoon/afternoon in support of/to answer the allegation and as the day fixed for your appearance is appointed for final disposal of the application, you must be prepared to produce on that day all the witnesses upon whose evidence and the documents upon which you intend to rely in support of your allegation/ defence. Take notice that in default of your appearance on the date mentioned, the application will be dismissed/heard and determined in your absence. Whereas, your attendance is required to give evidence/you are required to produce the documents mentioned in this list below, on behalf of ………… in the case arising out of the claim for gratuity by …………Form ………… and referred to this authority by an application under Section 56 of the Code on Social Security, 2020, you are hereby summoned to appear personally before this authority on the …………day of …………20………At ………… 'Oclock in the forenoon/afternoon and to bring with you to send to this authority) the said documents.

List of documents-

1. so on Given under my hand and seal, this ...................day of ................20... Competent authority under the Code, 2020 Note: 1. Strike out the words and paragraphs if not applicable.
1. The portion not applicable to be deleted.
1. The summons shall be issued in duplicate. The duplicate is to be signed and returned by the persons served before the date fixed.
1. In case the summon is issued only for producing a document and not given evidence it will be sufficient compliance to the summons if the documents are caused to be produced before the Competent authority on the day and hour fixed for the purpose.

FORM - XVI

[See sub rule (11) and (12) of Rule 11]

Notice for Payment of Gratuity as Determined by

Competent/Appellate authority (Strike out the words if not applicable) To, (Name and address of employer)

Whereas, Shri/ Smt. / Kumari ………………………………of and Employee………………………………………(address)under you/a nominee(s) /legal heir(s)of late………………………………………an employee under you, filed an application under Section 56 of the Code on Social Security, 2020,before me; or Whereas, a notice was given to you on ................................ requiring you to make payment of Rs ...................................to Shri/ Smt./ Kumari...................................as gratuity under the Code on Social Security 2020.

1. And whereas, the application was heard in your presence on .........and after the hearing have come to the finding that the said Shri/Smt./Kumari ......................is entitled to a payment of Rs ..............as gratuity under the Code on Social Security 2020; or Whereas, you,the applicant went in appeal before the appellate authority who has decided that an amount off .....................is due to be paid to Shri/Smt./Kumari .....................as gratuity due under the Code on Social Security , 2020. Now, therefore, I hereby, direct you to pay the said sum of Rs.. ........................................... To Shri/ Smt./Kumari ....................................within thirty days of the receipt of this notice. Given under my hand and seal, this ________________ day of ________________ 20 ________________ Competent authority Under the Code, 2020 Copy to:
1. The Applicant is advised to contact the employer for collecting payment.
1. The Appellate authority, if applicable. Note.---(Strike out paragraphs if not applicable)

FORM - XVII

[See Sub rule (13) of Rule 11]

Application for Recovery of Gratuity before the Competent authority of

Chapter V under the Social Security Code, 2020 Application No. Date BETWEEN (Full Name of the applicant with full address) AND (Full Name of the employer/Trust/Insurer concerned with full address)

1. The applicant is an employee of the above-mentioned employer/a nominee of late............................................. an employee of the above mentioned employer/a legal heir of late .................... an employee of the above-mentioned employer, and you were pleased to direct the said employer in your notice dated the.....................under the Code on Social Security Meghalaya Rules, 2024 for payment of a sum of Rs ..................... as gratuity payable under the Code on Social Security , 2020.
1. The applicant submits that the said employer failed to pay the said amount of gratuity to me as directed by you although I approached him for payment.
1. The applicant therefore prays that a certificate may be issued under Section 129 of the Code for recovery of the said sum of Rs. .............................due to me as gratuity in terms of your direction. Signature/Thumb-impression of applicant. Place: Date: Note.—Strike out the words if not applicable.

FORM - XVIII

Complaint to the Inspector-cum-Facilitator

To, The Inspector-cum-Facilitator (Under The Code on Social Security, 2020) Sir, I .........(Name of woman) employed in .........(name and full address of the establishment) or I .........(name), a person nominated under section 72 by or a legal representative of.......(name of woman)employed in .......(name and full address of the establishment)having fulfilled the conditions laid down in the Code on Social Security, 2020and the Rules thereunder, am entitled to Rs ......... being maternity benefit and/ or Rs.....being the medical bonus and/ or Rs............being wage's for leave due under Section 65 but the same has been improperly withheld by the employer/discharged or dismissed during or on account of her absence from work in accordance with the provisions of Chapter VI of the Code on Social Security, 2020. You are therefore requested, to direct the employer to pay the amount to me/ to set aside the discharge or dismissal done by the employer. Signature or thumb impression of the Woman/ nominee/ legal representative Date.................. Signature of an Attester in case the woman/ nominee/ legal representative is unable to sign and affixes thumb impression. Full address of the women/nominee/legal representative.

FORM-XIX

Appeal

[See Clause (b) of sub rule (2) of Rule 13]

To, The Authority, (Appointed under the Code on Social Security, 2020) ...................................................................................(Address) Sir, I …………, the undersigned, woman employee of (name and full address of the establishment) *Shri/Smti...........,Inspector-cum-Facilitator, having directed under sub-section(2) of Section72 to pay the maternity benefit or other amount being .........(nature of amount) to which(name of woman) is said to be entitled/to set aside my discharger dismissal during or on account of absence from work in accordance with the provisions of this Chapter V of the Code on Social Security, 2020 (Strike out unnecessary portion). I prefer this appeal under sub-section (3) of Section 72. In view of the facts mentioned in the memorandum attached hereto and other documents filed herewith it is submitted that the woman is not entitled to the maternity benefit or the said amount and hence the order of the Inspector-cum-Facilitator in the copy of which is enclosed, may be set aside. Strike out unnecessary portion. Signature or thumb impression of the Women/ Aggrieved person Date ................................ Signature of an Attester in case the woman is Not able to sign and affixes thumb impression. Full address of the nominee/ legal representative

Form XX

[See Rule 16] Notice Book of Accidents Name of the Establishment ................................................................................................................................................................................................................................................................ Nature of Business ................................................................................................................................................................................................................................................................ Date of opening ................................................................................................................................................................................................................................................................ Registration no (if any) 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Name of the employer/ occupier ................................................................................................................................................................................................................................................................

(a) Date of accidents:
(b)Short details of Accident:
(c) Name of the injured person.:
(d) Whether the accident resulted in death:
(e) Whether the accident resulted in total disablement:
(f) Whether the accident resulted in partial disablement
(g) Whether the accident resulted in temporary disablement:
(h) Amount of compensation paid to employee or his dependant:
(i) Amount of compensation deposited to Competent authority:
(j) Date of payment or deposit of Compensation:

Form XXI

[See Sub rule (1) of Rule 18]

Statement of Fatal Accidents

To, Competent authority, …………………………………… Sir,

2. The circumstances relating to the death of the employee/ employees were as under:-
(c) Place where the accident occurred.
(d) Manner in which deceased was / were employed at the time.
(e) Cause of the accident.
(f) Accident reported at the local police station (Copy of FIR if any) (Y/N)
(g) Any Other Relevant Information
1. I am responsible for payment of compensation.
1. Details of employee ...........................................................................................................................................
(a) Name of the employee ...........................................
(b) Age of the employee ...........................................................................
(c) Wages of the employee ........................................................................
1. The establishment is not responsible for payment of compensation due to reasons mentioned below ............................................. ................................................................................................................................................................................................................................................................................................................................................................................................ (Signature and designation of person making the statement) Name: ................................................................................................................................................................................................................................................................ Mobile No: ........................................................................ Address: .............................................................................

Form XXII

[See Sub rule (2) of Rule 18]

1. In reply to your notice, dated ……………… 20…. which was received by me on the ……… 20 ………, it is submitted that (1) …….. residing at/ workmen over/ under 15 years of age and whom I employed in (2) ………… met with an accident on the ……… 20 ……… as a result of which he died on the ……… 20 ……. The monthly wages of the deceased amounted to Rs ………….
1. The circumstances in which the deceased met his death were as follows :-
1. I admit liability to pay as compensation on account of the deceased’s death the amount of Rs which was/ will be deposited with you on or before the 20 ......
1. I disclaim liability to pay compensation on account of the deceased’s death on the following grounds :-
(1) Insert name of workman ..................................
(2) Insert name of establishment .................. Employer

Form XXIII

[See sub rule (1) of Rule 19]

Memorandum of Agreement

It is hereby submitted that on the ……………… day of ……………… 20 ……………… personal injury was caused to ……………… residing at ……………… by accident arising out of and in the course old employment in ……………… The said injury has resulted in temporary disablement to the workman whereby it is estimated that he will be prevented from earning more than of his previous wages for a period of ……………… month. The said workman has been in receipt of half- monthly payment which have continued from the ……………… day of ……………… 20 ……………… Until of ……………… 20 ……………… amounting to Rs ……………… in all. The said workmen’s monthly wages are estimated at Rs …………………. The workman is over the age of 15 years/ will reach the age of 15 years on ……………. It is further submitted that …………………. the employer of the said workman has agreed to pay and the said workman has agreed to accept the sum of Rs. ............ in full settlement of all and every claim under the Social Security Code 2020, in respect of all disablement of a temporary nature arising out the said accident, whether not or hereafter to become manifest. It is, therefore, requested that this memorandum be duly recorded. Date ................ 20.......... Signature of employer .................................. Witness ........................................ Signature of Workman .................................. Witness .................................. Note – An application to register an agreement can be presented under signature of one party, provided that the other party has agreed to the terms. But both signatures should be appended, whenever possible (Receipt to be filled in when the money has actually been paid). In accordance with the above agreement, I have this day received the sum of Rs ………………… Date ................20 ...... Workman .................. The money has been paid and this receipt is signed in my presence. Witness..................

Form XXIV

[See sub rule (1) of Rule 19] Memorandum of Agreement It is hereby submitted that on the ____________day of _______________20 _______________personal injury was caused to _______________residing at _______________by accident arising out of and in the course of his employment in _______________. The said injury has resulted in permanent disablement to the said workman of the following nature, namely, the said workman’s monthly wages are estimated at Rs _______________ The workman is over the age of 15 years/ will reach the age of 15 years on ……………………. Rs.……………………… on …………………………Rs. ………………………… on …………………………… It is further submitted that ………………………… the employer of the said workman, has agreed to pay, and the said workman has agreed to accept the sum or Rs. ………… in full settlement of all and every claim under the Social Security Code 2020, in respect of the disablement stated above and all disablement now manifest. It is, therefore, requested that this memorandum be duly recorded. Date………………………20…… Signature of the employer ........................................... Witness ................................................................................................................................................................................................................................................................ Signature of Workman ........................................................................... Witness ................................................................................................................................................................................................................................................................ Note – An application to register an agreement can be presented under the signature of one party, provided that the other party has agreed to the terms. But both signatures should be appended, whenever possible.

Receipt

[To be filled in when the money has actually been paid] Workman The money has been paid and this receipt is signed in my presence. .................. Witness

Form XXV

[See sub rule (1) of Rule 19]

Memorandum of Agreement

It is hereby submitted that on the ........................... day of .................... 20 ... personal injury was caused to ........................... residing at ........................... by accident arising out of and in the course of employment in .................... The said injury has resulted in temporary disablement to the said workman who is at present in receipt of wages amounting to Rs ................. per month no wages. The said workman’s monthly wages prior to the accident are estimated at Rs .................. The workman is subject to a legal disability by reason of .................. It is further submitted that …………… the employer of the workman has agreed to pay and on behalf of the said workman has agreed to accept half-monthly payments at the rate of the period of the said temporary disablement. This agreement is subject to the condition that the amount of the half-monthly payments may be varied in accordance with the provisions of the said Code on account of an alteration in the earnings of the said workman during disablement. It is further stipulated that all rights of communication under sub section (3) of Section 93 of the Code on Social Security, 2020 are unaffected by this agreement. It is, therefore, requested that this memorandum be duly recorded. Date 20 ........ Signature of employer .................................. Witness ................................................................................................................................................................................................................................................................ Signature of Workman ........................................................................... Witness ................................................................................................................................................................................................................................................................ Note – An application to register an agreement can be presented under the signature of one party provided that the other party has agreed to the terms, but both signatures should be appended whenever possible.

Receipt

[To be filled in when the money has actually been paid] In accordance with the above agreement, I have received the sum of Rs .................... on Date .................................... 20 ...... Workman The money has been paid and this receipt is signed in my presence. Witness

Form XXVI

[See clause (i) of sub rule (2) of Rule 19] Whereas, an agreement to pay compensation is said to have been reached between ………………… and …………………… whereas ……………………………… has/ have applied for registration of the agreement under Section 89(1) of the Code on Social Security, 2020, notice is hereby given that the said agreement will be taken into consideration on …………………… 20 … and that any objections to the registration of the said agreement should be made on that date. In the absence of valid objections it is my intention to proceed to the registration of the agreement. Competent authority.

Form XXVII

[See clause (iii) of sub rule (2) of Rule 19] Take notice that registration of the agreement to pay compensation said to have been reached between you ……………… and ……………… on the ………………………………………… 20 …… has been refused for the following reasons :-

Date .................... 20 .... Competent authority.

Form XXVIII

[See clause (ii) of sub rule (3) of Rule 19] Whereas an agreement to pay compensation is said to have been reached between ………… and ………… and whereas ………… has/have applied for registration of the agreement under Section 89(1) of the Code on Social Security, 2020, and whereas it appears to me that the said agreement ought not to be registered for the following reasons, namely:- An opportunity will be afforded to you of showing cause on why the said agreement should be registered. If no adequate cause is shown on that date the registration of the agreement will be refused. Date ................ 20 ... Competent authority.

Form XXIX

[See clause (ii) of sub rule (3) of Rule 19] Whereas an agreement to pay compensation is said to have been reached between …………… and …………… and whereas …………… has / have applied for registration of the agreement under Section 89(1) of the Code on Social Security, 2020, and whereas it appears to me that the said agreement ought not be registered for the following reasons, namely :- . An opportunity will be afforded to the said .................... for showing cause on .................... 20 .................... why the said agreement should be registered. Any representation which you have to make with regard to the said agreement should be made on that date. II adequate cause is then shown, the agreement may be registered. Date .................... 20 .... Competent authority.

Form XXX

[See sub rule (5) of Rule 19]

Register of Agreements for the Years, 20 ....

| Serial No. | Date of agreement | Date of registration | | --- | --- | --- | | | | | | Employer | Workman | Initials of Competent authority | Reference to orders rectifying the register | | --- | --- | --- | --- | | | | | |

Form XXXI

[See sub rule (2) of Rule 22]

Application for Compensation by Workmen

To, The Competent authority for Workmen’s Compensation • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • Residing at....................... Applicant Versus Residing at.................... Opposite party. It is hereby submitted that :-

(1) The applicant, a workman employed by (a contractor with) the opposite party on the ……………………… day of ……………… 20 …… received personal injury by accident arising out of and in the course of his employment. The cause of the injury was (here insert briefly in ordinary languages the cause of the injury) ................................................................................................................................................................................................................................................................................................................................................................................................................................................................
(2) The applicant sustained the following injuries, namely :-
(3) The monthly wages of the applicant amount to Rs ...... the applicant is over/ under the age of 15 years.
(4) (a) Notice of the accident was served on the ....................... day of ...................*
(b)Notice was served as soon as practicable ..................
(c) Notice of the accident was not served (on due time) by reason of ....................
(5) The applicant is accordingly entitled to receive-
(a) Half-monthly payments of Rs ....................... from the ....................... Day of 20 ......... to .....................
(b) A lump-sum payment of Rs ..................
(6) The applicant has taken the following steps to secure a settlement by agreement, namely .................... but it has proved impossible to settle the question in dispute because ........................................... *You are therefore, requested to determine the following questions in dispute, namely:-
(a) Whether the applicant is a workman within the meaning of the Code ..................................
(b) Whether the accident arose out of or in the course of the applicant’s employment ....................
(c) Whether the amount of compensation claimed in due, or any part of that amount ...........................................................................
(d) Whether the opposite party is liable to pay such compensation as is due ............................................................................
(e) etc., (as required) .................................. Date ........................................ 20 .................................. Applicant. Strike out of the clauses which are not applicable.

Form XXXII

[See sub rule (2) of Rule 22]

Application for order to Deposit Compensation

To, The Competent authority for Workmen’s Compensation ••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••• ••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••• Residing at....................... Applicant versus Residing at....................... Opposite party. It is hereby submitted that :-

(1) …………………… a workman employed by (a contractor with) the opposite party on the …………………… day of …………………… 20 …………………… received personal injury by accident arising out of and in the course of the employment resulting in his death on the …………………… day of …………………… 20 …………………… The cause of the injury was (here insert briefly in ordinary language the cause of the injury) ……………………
(2) The applicant(s) is/ are dependent(s) of the deceased workman being his ..................
(3) The majority wages of the deceased amount to Rs .................................. The deceased was under/ over the age of 15 years at the time of his death.
(4) (a) Notice of the accident was served on the ................... day of ...................
(b) Notice was served as soon as practicable.
(c) Notice of the accident was not served (in due time) by reason of ............................................. .............................................................................
(5) The deceased before his death received as compensation the total sum of Rs ................................................................................................................................................................................................................................................................................................................................................................................................................................................................
(6) The applicant(s) is/ are accordingly entitled to receive a lump-sum payment of Rs ................................................................................................................................................................................................................................................................................................................................................................................................................................................................ You are, therefore, requested to award to the applicant the said compensation or any other compensation to which he may be entitled. Date................... 20 .................. Applicant. Strike out of the clauses which are not applicable.

Form XXXIII

[See sub rule (2) of Rule 22]

Application for Communication

To, The Competent authority for Workmen’s Compensation ••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••• ••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••• Residing at....................... Applicant versus Residing at.................... Opposite party. It is hereby submitted that :-

(1) The applicant/ opposite party has been in receipt of half-monthly payments from ............................................. to ............................................. In respect of temporary disablement by accident arising out of and in the course of his employment.
(2) The applicant is desirous that the right to receive half-monthly payments should be redeemed.
(3) (a) The opposite party is unwilling to agree to the redemption of the right to receive half-monthly payments.
(b) The parties have been unable to agree regarding the sum for which the right to receive half-monthly payments should be redeemed. You are therefore requested to pass orders :-
(a) directing that the right to receive half-monthly payments should be redeemed.
(b) fixing a sum for the redemption of the right to receive half-monthly payments. Date .................................. 20 .... Applicant.

Form XXXIV

[See clause (i) of sub rule (19) of Rule 22]

Notice

Whereas a claim for compensation has been made by ..................... applicant, against ..................... and the said ..................... has claimed that you are liable under Section 93(3)(4) of the Code on Social Security, 2020, to indemnify him against any compensation which he may be liable to pay in respect of the aforesaid claim. You are hereby informed that you may appear before me on ..................... and contest the claim for compensation made by the said applicant or the claim for indemnity made by the opposite party. In default of your appearance you would be deemed to admit the validity of any award made against the opposite party and your liability to indemnify the opposite party for any compensation recovered from him. Date .................. 20 .................. Competent authority

Form XXXV

[See clause (iv) of sub rule (19) of Rule 22]

Notice

Where a claim for compensation has been made by .................. applicant, against and the said .................... has claimed, that .................. is liable under Section 93 (3) (4) of the Code on Social Security, 2020, to indemnify him against any compensation which he may be liable to pay in respect of the aforesaid claim, and whereas the said .................. on notice served has claimed that you .................. stated to him in the relation of a contractor from whom the applicant .................. could have recovered compensation you are hereby informed that you may appear before me on .................. And contest the claim for compensation made by the said applicant or the claim for indemnity made by the opposite party ......................... In default of your appearance you will be deemed to admit the validity of any award made against the opposite party. ......................... and your liability to indemnify the opposite party ......................... for any compensation recovered from him :- Date................20 ....

FORM - XXXVI

[See sub rule (1) of Rule 29]

REGISTER OF WOMEN EMPLOYEES

Name of establishment

1. Serial Number:
1. Name of woman and her father's (or, if married, husband's) name:
1. Date of appointment:
1. Nature of work:
1. Dates with month and year in which she is employed, laid off and not employed: | Month | No. of days employed | No. of days laid off | No. of days not employed | Remark | | --- | --- | --- | --- | --- | | a | b | c | d | e | | | | | | | | --- | --- | --- | --- | --- |
1. Date on which the woman gives notice under Section 62:
1. Date of discharge/dismissal, if any:
1. Date of production of proof of pregnancy under Section 62:
1. Date of birth of child.
1. Date of production of proof of delivery/miscarriage/Medical Termination of pregnancy/ tubectomy operation /death/ adoption of child.
1. Date of production of proof of illness referred to in Section 65.
1. Date with the amount of maternity benefit paid in advance of expected delivery.
1. Date with the amount of subsequent payment of maternity benefit.
1. Date with the amount of bonus, if paid, under Section 64.
1. Date with the amount of wages paid on account of leave under Section 65(1) & 65(3).
1. Date with the amount of wages paid on account of leave under Section 65(2) and period of leave granted.
1. Name of the person nominated by the woman under Section62.
1. If the woman dies, the date of her death, the name of the person to whom maternity benefits and/or other amount was paid, the amount thereof, and the date of payment.
1. If the woman dies and the child survives, the name of the person to whom the amount of maternity benefit was paid on behalf of the child and the period for which it was paid.
1. Signature of the employer of the establishment authenticating the entries in the register of women employees.
1. Remarks column for the use of the Inspector-cum-Facilitator.

FORM XXXVII

[See sub rule (3) of Rule 29]

Unified Annual Return

A. General Part:
(a) Name of the establishment ................................................................................................................................................................................................................................................................ Address of the establishment: House No./Flat No ............................................. Street No./Plot No .................................................. Town .............................................District .............................................State ............................................." .........pin code ..................
(b) Name of the employer ................................................... Address of the employer: House No./Flat No ............................................. Street No./Plot No .................................................................................. Town .............................................District .............................................State ............................................." ........ pin code .................. E-mail ID ...........................................Telephone Number ............................................. Mobile number ...................
(c) Name of the manager or person responsible for supervision and control of establishment:

.
.

Address: House No./Flat No .............................Street No./Plot No ............................. Town .............................................District .............................................State .............................................

B. Employer's Registration/License number under the Codes mentioned in column (2) of the table below:

| S. No. | Name | Registration | | If yes (Registration No.) | | --- | --- | --- | --- | --- | | (1) | (2) | (3) | | (4) | | 01. | The Code on Occupational Safety Health and Working Conditions Code 2020. | | | | | 02. | The Code on Social Security 2020. | | | | | 03. | Any other Law for the time being in force. | | | |

C. Details of Employer, Contractor and Contract Labour:

D. Working hours and weekly rest day:

| 01. | Number of days worked during the year. | | | --- | --- | --- | | 02. | Number of mandays worked during the year. | | | --- | --- | --- | | 03. | Daily hours of work. | | | 04. | Weekly day of rest. | |

E. Maximum number of persons employed in any day during the year:

| Sl. No. | Males | Female s | Adolescents (between the age of 14 to 18 years.) | Children (below 14 years of age.) | Total | | --- | --- | --- | --- | --- | --- | | | | | | | |

F. Wage rates (Category Wise):

| Category | Rates of Wages | No. of workers | | | | | | | | | --- | --- | --- | --- | --- | --- | --- | --- | --- | --- | | | | Regular | | | | Contract | | | | | | | Male | Female | Children | Adolescent | Male | Female | Children | Adolescent | | Highly Skilled | | | | | | | | | | | Skilled | | | | | | | | | | | Semi-skilled | | | | | | | | | | | Unskilled | | | | | | | | | | | | | | | | | | | | |

G. (a) Details of Payments:

| Gross wages paid | | Deductions | | | Net wages paid | | | --- | --- | --- | --- | --- | --- | --- | | In cash | In kind | Fines | Deductions for damage or loss | Others | In cash | In kind | | | | | | | | |

(b) Number of workers who were granted leave with wages during the year:

| Sl. No. | During the year | Number of workers | Granted leave with wages | | --- | --- | --- | --- | | | | | |

H. Details of various welfare amenities provided under the statutory schemes:

| Sl. No. | Nature of various welfare amenities provided | Statutory (Specify the statute) | | --- | --- | --- | | | | | | 01. | Date of opening of establishment | | | | --- | --- | --- | --- | | 02. | Date of closing, if closed | | | | 03. | Name of Medical Officer | | | | 03(i) | Qualification of Medical Officer | | | | 03(ii) | Is Medical Officer present (at the mines or circus) ? | | | | 03(iii) | If he is a part time doctor, how often does he/ she pay visit to | | | | | establishment ? | | | | --- | --- | --- | --- | | 03(iv) | Is there any Hospital? | | | | 03(v) | If so, how many beds are provided? | | | | 03(vi) | Is there a lady Doctor? | | | | 03(vii) | If so, what is her qualification? | | | | 03(viii) | Is there a qualified mid-wife? | | | | 03(ix) | Has any crèche been provided? | | |

(b)Leave Granted under the Social Security Code,2020

| 01. | Total number of female employees in the establishment | | | --- | --- | --- | | 02. | Total number days of leave granted | | | 03. | Number of employees granted maternity leave/benefited by ESI | | It is to certify that the above information is true and correct and also I certify that I have complied with the all provisions of Labour Laws applicable to my establishment. Place Date Sign. Here

FORM-XXXVIII

[See sub rule (1)(2)(3) of Rule 30]

Notice to the Employer who committed an offence for the first time for compounding of offence under sub-section (1) of Section 138 of the Code on Social Security , 2020

Notice No .................. Date: On the basis of records and documents produced before me, the undersigned has reasons to believe that you, being the employer of the establishment ……………………(Registration No ………………),have committed offence for the violation of provision of the Code or the Schemes or the Rules or the Regulations framed thereunder as per the details given below:-

PART - I

(See Rule 30)

1. Name of the Person:
1. Name and Address of the Establishment:
1. Registration No of the Establishment:
1. Provisions of the Code/ Scheme/ Rules/ Regulations under which the offence is committed: depositing the Amount specified in Column 6: (Signature of the Compounding Officer) Date: Place:

PART - III

(See Rule 30)

Application under sub-section (4) of Section 138 for

compounding of offence Ref: Notice No .................. Date: The undersigned has deposited the entire amount as specified in Column 6 of Part-I and the details of payment are given below with a request to compound the offences mentioned in Part-I.

1. Details of the compounding amount deposited (Copy of electronically generated receipt to be attached):
1. Details of the prosecution, if filed for the violation of above-mentioned offences may be given:
1. Whether the offence is first offence or the applicant had committed any other offence prior to this offence, if committed, then full details of the offence:
1. Any other information which the applicant desires to provide. Signature of the applicant (Name and Designation) Dated: Place:

PART - IV

Composition Certificate

[See Rule 30 (3)] This is to certify that the offence under sub-section .............of section133 of the Code on Social Security, 2020,in respect of which Notice No. Dated: ............. was issued to Sh ...............(Applicant), the employer of ............. (name and Registration Number of establishment) has been compounded on account of remission of full amount of Rs .............(Rupees.................) towards the composition of offences to the satisfaction of the said Notice. (Signature) Date: Place:

[See clause (b) of sub-rule (3) of Rule 31] (Separate forms to be used for each type of posts)

1. Particulars of the employer: Name: Address with pin code: Telephone No.: Mobile No.: Email address : Name &Type of Establishment (Central Government, State Government, PSU, Autonomous, Private, etc) Registration No of establishment under Code: Economic activity details:
1. Particulars of the indenting Officer: Name: Designation: Telephone No.: Mobile No.: Email address :
1. Particulars of vacancy(ies): (a) Designation/ nomenclature of the vacancy(ies) to be filled

(b) Description of duties of the post (job role/ functional role)

(c) Qualifications/ Skills required (educational, technical, experience) Essential Desirable/ Preferable
(i) Educational Qualifications
(ii) Technical Qualifications
(iii)Skills

| | (iv)Experience | | | | --- | --- | --- | --- | | | (d) Age Limits, if any (Age as on last date of application) | | | | | (e) Preferences(such as Ex- servicemen, persons with disabilities, women, etc) if any | | | | | (f) Duration of employment (i) 3-6 months (ii) 6-12 months (iii) 12 months and more | Number of posts | | | | | | | | 4. | Whether there is any obligationfor arrangement of giving reservation/ preference to any category of persons such as Scheduled Caste(SC),Scheduled Tribe(ST), Economically Weaker Sections (EWS), Other Backward Classes(OBC),Ex-serviceman and persons with disabilities(PWDs),etc, in filling up the vacancies: Yes/No ( if yes, give the number of vacancies to be filled by such categories of persons as detailed below) | | | | | Category | Number of vacancies to be filled | | | 5. | (a) Scheduled Caste (b) Scheduled Tribe (c) OBC (d) EWS (e) Ex-Servicemen (f) Persons with disabilities (PWDs) (g) Women (h) Others (specify) | Total | *By priority candidates *(Applicable for Central Government vacancies) | | 6. | Pay and Allowances: For Government vacancies: Mention pay level/ pay scale of the post with basic pay/ pay per month with other details if any For others: Mention minimum total emoluments per month with other details, if any. | | | | 7. | Place of work (Name of the town/ village and district, pin code, etc. in which it is situated) | | | | 8. | Mode of Application (email, online, in writing, etc) and Last date for receipt of applications. | | | | 9. | Particulars of officer to whom the applications be sent/candidates should approach (Mention Name, designation, email id, address, telephone No., website address in case of online) | | | | 10. | Mode of Recruitment (Through Career Centre, Placement Agency, self management, any other mode(specify) | | | | 11. | Would like to prefer submission of list of Eligible candidates registered with Career Centre | Yes/ No | | --- | --- | --- | | 12. | Any other relevant information | | (For Official Use- to be filled by Career Centre) | 13. | Name, address, email id of the Career Centre | | | --- | --- | --- | | 14. | Date of receipt of Vacancies | | | 15. | NIC Code of the establishment/ | | | 16. | NCO Code of the post | | | 17. | Unique Vacancy ID (number) | |

2. An employer, if advertises that vacancy in any media or makes recruitment through any agency or any other mode, may invariably quote that unique vacancy reporting number in that advertisement or recruitment process.
1. Any change in the particulars already furnished to the Career Centre, shall be reported in writing or through valid official email or digitally (including through a portal) as the case may be, to the appropriate Career Centre.

[See sub-rule (6) of Rule 31]

Form of EIR (Employment Information Return)

Yearly Return to be submitted to the Career Centre (Regional) for the year ended ............................................................................ The following information is required to be submitted under the Code on Social Security, 2020 (Chapter XIII – Employment Information & Monitoring). | Name & Address of the Employer | | | | --- | --- | --- | | Whether – Head Office | | | | Branch Office Type of Establishment (Public/ Private Sector) | | | | Nature of business/ Principal activity | | | | Establishment Registration No. under the Code | | | | 1. (a)Employment Total number of manpower of establishment including working proprietors/ partners/ contingent paid and contractual workers, out-sourced workers excluding part-time workers and apprentices. (The figures should include every person whose wage or salary is paid). | | | | Category | On the last working day of the previous Year | On the last working day of the Year under report | | MEN WOMEN OTHER (Transgender) TOTAL : PWDs (Persons with disabilities) out of above total | | | (EIR-continued) | 2. Number of vacancies* occurred and reported to Career Centre during the year and the number of vacancies filled during the year. | | | | | | --- | --- | --- | --- | --- | | Occurred | Reported | | Filled | Source (Career Centre/ NCS Portal/ Govt. Recruiting Agencies/ | | | Career Centre (Regional) | Career Centre (Central) | | | | | | | | Private Placement Organisations/ Others) | | --- | --- | --- | --- | --- | | 1 | 2 | 3 | 4 | 5 | | | | | | | *As per provisions of code on Social Security, 2020 (Chapter XIII) and Rules made there under,

3. MANPOWER SHORTAGES:

Vacancies/ posts remained unfilled because of shortage of suitable applicants. | Name of the occupation or designation of the post | Number of unfilled vacancies/ posts | | | | --- | --- | --- | --- | | | Skill/ qualifications (educational / technical/ experience) prescribed | Essential | Desirable | | 1 | 2 | 3 | 4 | | | | | | (Please list any other occupations also for which this establishment had any difficulty in obtaining suitable applicants recently.) 4. Estimated Manpower Required by Occupational Classification during the next calendar year (Please give below the number of employees in each occupation separately). | Occupation | Number of employees Please give as far as possible approximate number of vacancies in each occupation you are likely to fill during the next financial year due to retirement/ expansion or re-organisation. | | | | | | --- | --- | --- | --- | --- | --- | | Description | Men | Women | Others (transgender) | Total | PWDs (persons with disabilities) out of total | | 1 | 2 | 3 | 4 | 5 | 6 | | * | | | | | | | | | | | | | | | | | | | | | Total : | | | | | |

In the column (description) - Use exact terms such as Engineer (Mechanical), Assistant Director (Metallurgist); Research Officer (Economist); Supervisor (Tailoring), Inspector (Sanitary), Superintendent (Office), Manager (Sales), manager (Accounts), Executive (marketing), Data Entry Operator ........................................ so on. Signature, Name & Designation of Authorised Signatory Of establishment/ employer with seal & date To The Career Centre, •••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••

Note:- 1. This return is to be rendered to the Career Centre (Regional) within 30 days after the end of the financial year concerned by establishment/ employers vide their obligation under the Code on Social Security, 2020 (Chapter XIII-Employment of Information and Monitoring).
1. The main purpose in obtaining the information from employers is to know (i) the vacancies/ employment opportunities available; (ii) type of personnel who are in short supply; and (iii) future job opportunities for providing vocational guidance to the job seekers and connecting them with the employers. This is helpful in ascertaining the skill needs also, Employers too will be able to call on the Career Centres for getting suitable candidates as per their requirements. By Order (Shri. C. Songate, IRS), Principal Secretary to the Government of Meghalaya, Department of Labour, Employment & Skill Development.

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Meghalaya Social Security Rules, 2025

Full rule text

GOVERNMENT OF MEGHALAYA

DRAFT NOTIFICATION

DRAFT RULES

CHAPTER I

PRELIMINARY

CHAPTER II

SOCIAL SECURITY ORGANISATIONS

A. MEGHALAYA UNORGANISED WORKERS SOCIAL SECURITY BOARD

Conditions of Service of Judges etc.

Administrative Control and Court Seal

Procedure and Execution of orders

Costs, Decree, etc.

Execution

Fees and costs

CHAPTER V

MATERNITY BENEFIT

CHAPTER VI

SOCIAL SECURITY AND CESS IN RESPECT OF BUILDING AND

OFFENCES AND PENALTIES

CHAPTER XI

EMPLOYMENT INFORMATION AND MONITORING

FORM – IV

FORM – V

Summons for Settlement of issues

FORM – VI

(See Sub rule (23) of Rule 7)

Costs of Suits

FORM – X

Application for the Execution of Decree

FORM-XI

Manner of acquiring a "Family"

Certificate by the Employer

Acknowledgement by the Employee

FORM-XII

FORM-XIII

Notice for Payment/Rejecting claim of Gratuity

FORM-XIV

[See sub-rule (4) of Rule 11]

Application for Direction before the Competent authority for Gratuity under Chapter V of the Social Security Code, 2020

ANNEXURE

FORM- XV

Notice for Appearance before the Competent

List of documents-

FORM - XVI

[See sub rule (11) and (12) of Rule 11]

Notice for Payment of Gratuity as Determined by

FORM - XVII

[See Sub rule (13) of Rule 11]

Application for Recovery of Gratuity before the Competent authority of

FORM - XVIII

Complaint to the Inspector-cum-Facilitator

FORM-XIX

Appeal

[See Clause (b) of sub rule (2) of Rule 13]

Form XX

Form XXI

Statement of Fatal Accidents

Form XXII

Form XXIII

Memorandum of Agreement

Form XXIV

Receipt

Form XXV

Memorandum of Agreement

Receipt

Form XXVI

Form XXVII

Form XXVIII

Form XXIX

Form XXX

Register of Agreements for the Years, 20 ....

Form XXXI

Application for Compensation by Workmen

Form XXXII

Application for order to Deposit Compensation

Form XXXIII

Application for Communication

Form XXXIV